RE__Invitees_for_the_Diesel_Engine_&_CNG_Bid.msg

This is an email communication regarding vendor invitations for Invitation to Bid (ITB) No. 25-P-00344, issued by the City of Tampa's Department of Logistics and Asset Management's Fleet Maintenance Division. The bid solicits qualified vendors to provide comprehensive diesel and compressed natural gas (CNG) engine repair services for light, medium, and heavy trucks (Class 2-8), construction equipment, and industrial engines manufactured from 1985 to current models. Vendors must supply all necessary parts and labor, maintain service bays capable of accommodating various vehicle types, employ technicians with current ASE or manufacturer certifications, and provide a 365-day labor warranty. The procurement is structured into five divisions covering different vehicle and engine categories with separate pricing for diesel and CNG repairs. A pre-bid meeting is scheduled for October 20, 2025, with bid opening on November 6, 2025. The contract term will be three years with potential renewal options for two additional one-year periods. The email indicates that the City of Tampa's Purchasing Department is compiling a vendor invitation list and requesting names and email addresses of vendors to be invited to bid.

The estimated contract amount is $1,800,000.00, and the City will award multiple contracts through a competitive, multi-award bid process. Key evaluation criteria include shop labor hourly rates, emergency/after-hours rates, parts markup percentages, and transportation costs. The procurement includes significant set-aside and preference provisions for Small Local Business Enterprises (SLBEs) and Underutilized Women and Minority Business Enterprises (U-WMBEs), with a 5% bid discount for certified SLBEs (up to $10,000) and U-WMBEs (up to $20,000). Preferences are given to Black-Owned, Asian-Owned, and Native American-Owned firms. The initial contact list includes three SLBE vendors: ADEAS-Q, K & A Construction Services Inc, and SAT Industrial Supplies & Solutions LLC. Vendors must demonstrate capability to service engines from manufacturers including Caterpillar, Cummins, Detroit, Ford, International, and John Deere. The procurement allows for potential utilization by other Hillsborough County Government Purchasing Council members.