Diesel_&_CNG_Engine_Repair_Questionnaire_.docx

This is a questionnaire document issued by the City of Tampa's Department of Logistics and Asset Management's Fleet Maintenance Division for the solicitation of diesel and compressed natural gas (CNG) engine repair services. The procurement (ITB No. 25-P-00344) seeks qualified vendors to provide comprehensive repair services for light, medium, and heavy trucks (Class 2-8), construction equipment, and industrial engines manufactured from 1985 to current models. Services must encompass all necessary parts and labor, with technicians holding current ASE or manufacturer certifications and a required 365-day labor warranty. The bid is structured into five divisions covering different vehicle and engine categories with separate pricing for diesel and CNG repairs. A pre-bid meeting is scheduled for October 20, 2025, with bid opening on November 6, 2025. The contract term will be three years with potential renewal options for two additional one-year periods. Vendors must demonstrate capability to service engines from major manufacturers including Caterpillar, Cummins, Detroit, Ford, International, and John Deere.

Key evaluation criteria include shop labor hourly rates, emergency and after-hours rates, parts markup percentages, and transportation costs. The procurement includes significant set-aside and preference provisions for Small Local Business Enterprises (SLBEs) and Underutilized Women and Minority Business Enterprises (U-WMBEs), offering a 5% bid discount for certified SLBEs (up to $10,000) and U-WMBEs (up to $20,000), with additional preferences for Black-Owned, Asian-Owned, and Native American-Owned firms. The estimated total contract amount is $1,800,000.00, with the city planning to award multiple contracts through a competitive, multi-award bid process. The Department of Logistics and Asset Management will manage the procurement, and potential utilization by other Hillsborough County Government Purchasing Council members is permitted, expanding the potential scope of the contract. Vendors must maintain service bays capable of accommodating various vehicle types, including high-profile and extended body vehicles such as fire apparatus, and provide availability for holiday, night, Sunday, and emergency work.