DFCM Maintenance - Stage II Janitorial Services - Invitation to Bid - Vernal Buildings

The State of Utah Division of Facilities Construction and Management (DFCM) is requesting bids on janitorial services across seven Vernal-area state facilities under Stage II Invitation to Bid SB27004, with bids due September 17, 2026 at 3:00 p.m., and a mandatory site walk-through on September 3, 2026 at 10:00 a.m. at the Vernal 8th District Courthouse. This procurement is restricted to contractors prequalified under DFCM's Stage I Prequalification for Janitorial Contractors and currently listed on the DFCM Prequalified Janitorial Contractors roster as of the solicitation date — a binding eligibility gate.

The scope encompasses janitorial services at the Vernal Employment Center, Division of Health and Human Services, 8th District Juvenile Courthouse, 8th District Courthouse, DNR Wildlife Office, Driver's License Facility, and DSPD Building, totaling 66,988 square feet. Services are performed Monday through Friday with varying hours by facility, predominantly 5:00 p.m. to 10:00 p.m., except the Juvenile Courthouse (6:00 a.m. to 8:00 a.m.) and the main Courthouse (day porter/supervisor 8:00 a.m. to 5:00 p.m.; three night staff 5:00 p.m. to 10:00 p.m.). The scope includes daily, weekly, monthly, and quarterly cleaning; 42 bathrooms across all facilities; and specialized areas such as courtrooms and holding cells. Contractors must submit a detailed DFCM Janitorial Proposed Hours and Personnel Form proposing staffing levels across supervisor, cleaner, day porter, floor technician, and other categories. DFCM reserves the right to reject proposals deemed to have insufficient or inflated hours and personnel, regardless of other selection criteria.

All contractor employees must meet rigorous background requirements: E-Verify employment authorization, Utah criminal history clearance from the Department of Public Safety, and passing background checks excluding violent crimes, drug/alcohol use, and financial crimes within defined timeframes. Contractors furnish all labor, equipment, and cleaning chemicals (subject to DFCM written approval with Safety Data Sheets filed 15 days before work commences); maintain commercial general liability insurance ($1,000,000 per occurrence / $3,000,000 aggregate) and workers' compensation insurance; and submit monthly invoices with verified timesheets. Commercial equipment must not exceed 67 decibels during 6:00 a.m. to 6:00 p.m. operations.

The three-year contract runs November 1, 2026 through October 31, 2029. The estimated annual budget is $557,400. Questions are due September 8, 2026 at 3:00 p.m.; addenda post by September 10 at 3:00 p.m. The contractor will be announced September 22, 2026 at 5:00 p.m. Upon award, contractors must maintain a minimum 3.00 monthly performance rating; failure to do so may result in removal from the prequalified list for a minimum of 12 months. Addendum 1 (September 10, 2026) clarified facility distinctions, confirmed Day Porter/Supervisor requirements, and detailed bathroom counts across locations. Payment is made within 30 days of correct invoice receipt; if payment exceeds 60 days, the Utah Prompt Payment Act applies. Five prequalified contractors submitted bids at opening: Cleanworks Warehouse, L.L.C. ($528,523.20 / 108.75 weekly hours); JMPLUS Services LLC ($1,335,582.00 / 385 weekly hours); Merchants Building Maintenance ($792,416.40 / 167.25 weekly hours); Wasatch Property Services Inc ($549,500.00 / 173 weekly hours); and Wingfoot Corp Facility Services ($539,820.00 / 130 weekly hours).