21-3-SB27004 - Vernal Janitorial Services Contract Attachment D, Scope of Work, Revised 9.10.26.pdf

DFCM Janitorial Services Contract - Attachment D Contract #: SB27004

DFCM Janitorial Services Contract – Attachment D, 10.7.2025

REVISED PER ADDEDUM 1, 9.10.2026

Janitorial Services Contract Scope of Work

U3P Reference #SB27004

Building name and service location: Vernal Employment Center, located at 1050 W Market Dr, Vernal, UT 84078.

Building name and service location: Vernal DHHS Building, located at 1052 W Market Dr, Vernal, UT 84078.

Building name and service location: Vernal 8th District Juvenile Courthouse, located at 780 W Main, Vernal, UT 84078.

Building name and service location: Vernal 8th District Courthouse, located at 920 E Highway 40, Vernal, UT 84078.

Building name and service location: Vernal DNR Wildlife Office, located at 318 North Vernal Avenue, Vernal, UT 84078.

Building name and service location: Vernal Driver License Facility, located at 230 South 1000 East, Vernal, UT 84078.

Building name and service location: Vernal DSPD Building, located at 980 West Market, Vernal, UT 84078.

Maintained Square Footage of the Building(s): 66,988 64,254

• Vernal Employment Center – 8,395

• Vernal DHHS Building – 4,879

• Vernal 8th District Juvenile Courthouse – 4,635

• Vernal 8th District Courthouse - 33,331

• Vernal DNR Wildlife Office – 4,635

• Vernal Driver License Facility – 3,500

• Vernal DSPD Building – 4,879

Hours of Operation: Per the requirements of the agencies within the building, services must be performed between the following days and hours each week:

• Vernal Employment Center - Services shall be performed on a schedule of five (5) days per week, Monday through Friday, between the hours of 5:00 p.m. and 10:00 p.m.

• Vernal DHHS Building - Services shall be performed on a schedule of five (5) days per week, Monday through Friday, between the hours of 5:00 p.m. and 10:00 p.m.

• Vernal 8th District Juvenile Courthouse - Services shall be performed on a schedule of five (5) days per week, Monday through Friday, between the hours of 6:00 am to 8:00 am.

• Vernal 8th District Courthouse - Services shall be performed on a schedule of five (5) days per week, Monday through Friday. A day porter/Supervisor shall be on-site from 8:00 a.m. to 5:00 p.m., and three (3) night staff members shall perform services between the hours of 5:00 p.m. and 10:00 p.m.

• Vernal DNR Wildlife Office - Services shall be performed on a schedule of five (5) days per week, Monday through Friday, between the hours of 5:00 p.m. and 10:00 p.m.

• Vernal Driver License Facility - Services shall be performed on a schedule of five (5) days per week, Monday through Friday, between the hours of 5:00 p.m. and 10:00 p.m.

• Vernal DSPD Building - Services shall be performed on a schedule of five (5) days per week, Monday through Friday, between the hours of 5:00 p.m. and 7:00 p.m.

Contract Hours and Committed Personnel Requirements: Contractors are required to upload the provided ‘DFCM Janitorial Proposed Hours and Personnel Form’ in U3P with their bids. Contractors are responsible for assessing the building and proposing the number of hours and personnel they determine are necessary to satisfactorily meet the scope of work. DFCM reserves the right to reject any bid or cost proposal in which the number of hours or personnel proposed are deemed insufficient or inflated, as determined by DFCM management, regardless of the advertised selection criteria or solicitation type.

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DFCM Janitorial Services Contract – Attachment D, 10.7.2025

Scope of Work:

Main Entrances, Lobbies, Hallways & Common Areas Daily

• Sweep/vacuum and mop flooring

• Sweep outside entrance, including stairs

• Empty all interior trash receptacles and replace liners

• Empty all exterior trash receptacles and replace liner

• Wipe clean and disinfect all interior and exterior trash receptacles

• Empty and clean all applicable ashtrays and sand urns

• Remove mats to clean floor underneath, replace mats after floor cleaning is done.

• Vacuum walk-off mats and carpets

• Vacuum and wipe clean door tracks

• Clean and disinfect counter-tops, tables and chairs

• Spot clean walls

• Spot clean all carpeted areas

• Brush and/or spot clean chairs, benches and sofas

• Spot clean upholstery

• Spot clean glass on doors

• Clean interior and exterior entry glass and glass on doors

• Clean interior window frames surrounding glass Interior and exterior frames

• Clean and disinfect interior and exterior door hardware/chrome and push-bars

• Clean and disinfect doors, door-frames, kick-plates and switch-plates

• Clean drinking fountains

Weekly

• Wipe clean metal thresholds

• Squeegee all interior entrance glass

• Clean all baseboards removing any scuff marks

• Remove any cobwebs from ceiling, corners, door-frames etc.

• Dust all vertical and horizontal surfaces

Monthly

• Dust blinds

Break Rooms Daily

• Empty trash receptacles and replace liners

• Wipe clean and disinfect all interior and exterior trash receptacles

• Vacuum walk-off mats and carpets

• Brush and/or spot clean chairs

• Wash any metal chair frames in break room

• Clean and disinfect counter-tops, tables and chairs

• Clean and disinfect sink and fixtures

• Spot clean fronts of cabinets

• Clean and disinfect soap and paper dispensers

• Refill soap and paper dispensers to the maximum

• Clean exterior of entire refrigerator, microwave (inside too), and vending machines.

• Clean and disinfect doors, door-frames, kick-plates and switch plates

• Clean and disinfect door-handles, push bars hardware and chrome

• Spot clean all carpeted areas and/or mats and carpets

• Spot clean upholstery

• Spot clean walls

• Wipe clean glass on vending machines

DFCM Janitorial Services Contract – Attachment D, 10.7.2025

• Reset chairs

• Spot clean windows

Weekly

• Squeegee windows

• Dust all vertical and horizontal surfaces

Restrooms

• Empty all trash receptacles in all restrooms and replace liners

• Clean and disinfect trash receptacles

• Empty sanitary napkin trash receptacles, replace liner, clean and disinfect receptacles

• Clean and disinfect entire area and underneath sinks

• Clean and disinfect toilets basin and bowl

• Clean and disinfect urinals basin and bowl

• Clean and disinfect inside of toilets and urinals using toilet acid

• Clean and disinfect walls and partitions

• Clean mirrors

• Clean and disinfect all paper and soap dispensers

• Clean and disinfect doors, door-frame and door handles

• Polish all metal and chrome hardware

• Restock all paper and soap products to the maximum

• Sweep and mop floors and baseboards

• Clean and sanitize switches and switch plates

• Clean and polish kick plates

Weekly

• Pour hot water down floor drains

• Dust all vertical and horizontal surfaces

Offices & Conference Rooms

• Empty trash and replace liners, wipe clean and disinfect all interior trash receptacles.

• Vacuum all carpeted areas (included edges & underneath desks & tables)

• Spot clean all carpet spots.

• Vacuum mats (including chair mats) Spot clean upholstery & partitions.

• Spot clean walls.

• Damp wipe & clean desk-tops (desk tops that are cleared off)

• Clean and disinfect counter tops, tables and chairs.

• Wipe clean metal thresholds, doors, door frames, switch plates, kickplates, push bars, & chrome/hardware.

• Clean glass.

• Dust: Wall molding, chair rails, baseboards, picture frames, window sills, chair & table legs, blinds, ceiling grills & registers, light fixtures, signs, high ledges, tops of doors, behind copiers & computers, filing cabinets, book cases, wall clocks, and blinds.

Stairwells and Elevators

• Vacuum/Sweep and mop stairwells

• Dust, clean and disinfect handrails

• Clean and disinfect metal doors, door frames, hardware, chrome, switch plates, door handles and push bars

• Spot clean glass and windows

• Vacuum/spot clean carpet and mats

Weekly

DFCM Janitorial Services Contract – Attachment D, 10.7.2025

• Squeegee glass and windows

• Clean baseboards

• Spot clean walls throughout stairwell areas

• Dust window sills, blinds, light fixtures and ledges

Quarterly

• Machine scrub stair landings

Elevators

• Clean and disinfect walls, doors, buttons and rails

• Vacuum and/or sweep and mop flooring

• Vacuum and wipe clean tracks

• Spot clean carpet

• Polish stainless steel

Weekly

• Clean ceiling in elevators

• Clean light coverings in elevators

Flooring

• Vacuum carpet, mats and carpet runners. Spot clean as well.

Weekly

• Buffing of VCT tile flooring Monthly

• Detail vacuum carpet (edges) 4x Annually

• Stripping and waxing of VCT tile flooring

• Machine scrubbing of ceramic and cement flooring

Walls

• Spot cleaning of walls 2x Annually

• Washing of walls top to bottom

FOR COURTS ONLY

Offices, Judge’s Chambers, Conference Rooms and Jury Rooms Daily

• Empty all trash receptacles, replace liners, clean inside and outside of receptacles

• Vacuum all carpeted areas (including edges and underneath desks and tables)

• Vacuum all mats, plastic & rubber chair runners

• Spot clean carpet

• Spot clean upholstery and partitions

• Spot clean walls

• Damp wipe and clean requested desk tops (only if cleared off)

• Clean and disinfect counter tops, tables and chairs

• Clean and disinfect metal doors, door frames, hardware, chrome, switch plates, door handles and push bars

• Brush and/or spot clean chairs

• Spot clean glass including glass on doors

• Clean white boards (if cleared)

DFCM Janitorial Services Contract – Attachment D, 10.7.2025

Weekly

• Dust all vertical and horizontal surfaces

• Wipe clean metal thresholds

• Vacuum fabric on furniture

Courtrooms Daily

• Empty all trash receptacles, replace liners, clean inside and outside of receptacles

• Vacuum all carpeted areas (including edges and underneath desks and tables)

• Vacuum all mats, plastic & rubber chair runners

• Spot clean carpet

• Spot clean upholstery and partitions

• Spot clean walls

• Clean and disinfect counter tops, tables and chairs

• Clean and disinfect judge’s bench and counter area

• Clean & disinfect wooden podium

• Clean and disinfect metal doors, door frames, hardware, chrome, switch plates, door handles and push bars

• Brush and/or spot clean chairs

• Spot clean glass including glass on doors

• Clean white boards (if cleared)

Weekly

• Squeegee windows

• Dust all vertical and horizontal surfaces

• Monthly

Holding Cells

• Clean and disinfected stainless steel toilets, drinking fountains and sinks

• Sweep, mop and disinfect concrete benches, walls and floors

• Clean and disinfect metal doors, door frames and hardware

• Clean and disinfect intercom speaker and switch plate

• Clean and disinfect glass on doors and in control room

• Dust and disinfect grills, registers, cameras and light fixtures

• Clean and disinfect counter area in control area

• Clean doors and walls in control area

• Clean and disinfect kick plates, door frames and switch plates in control room

• Dust grills, registers and light fixtures in control area

• Sweep and mop flooring and elevator in control area

• Vacuum mats and carpets in control area

• Clean and disinfect elevator doors, walls, light fixtures and rails

Weekly

• Buff VCT flooring in control area

• Clean elevator tracks

Tenant Requests for Extra Cleaning:

Other services may be requested as necessary. The cost of all extra services shall be negotiated between the parties, unless stipulated in the proposal, and shall billed on a separate invoice to separate this cost from the monthly contract cost. The cost of labor must be determined prior to the work being performed and submitted in writing to DFCM. If extra cleaning is requested, the Contractor shall coordinate with DFCM.

Special Requirements/Other:

DFCM Janitorial Services Contract – Attachment D, 10.7.2025

N/A