Debris Removal/Management Services and Ancillary Preparation/Recovery Services

The City of Casselberry, located in Seminole County, Florida, is soliciting proposals for RFP-2017-0194, a comprehensive Disaster Debris Removal/Management Services and Ancillary Preparation/Recovery Services contract. The procurement seeks a primary (Tier 1) and secondary (Tier 2) contractors to provide emergency debris management services, including road clearance, debris removal, debris management site (DMS) operations, and transportation of debris to disposal sites. Required services encompass vegetative and construction debris removal, hazardous tree and stump removal, white goods disposal, and various ancillary emergency support services like emergency power generators, satellite communications, sanitary facilities, and mobile fleet repair. Contractors must demonstrate at least three consecutive years of debris management experience in jurisdictions with populations of 20,000 or more, with proven performance and compliance with FEMA, FHWA, and other federal/state guidelines. The solicitation was released on May 18, 2017, with proposals due on June 13, 2017, at 2:00 P.M. local time, and the City intends to award a three-year contract with potential one-year renewals not exceeding six years total. Evaluation will focus on the contractor's ability to mobilize quickly, provide comprehensive documentation, and support emergency response and recovery efforts.

The solicitation does not specify explicit set-aside designations or restrictions for disadvantaged enterprises. Contractors must provide documentation of bonding capacity of at least $1,000,000 annually and maintain specific insurance coverages. The City will handle landfill tipping fees directly and compensate the contractor based on unit rates for different service categories. While no incumbent vendors are specifically mentioned, the last similar solicitation occurred in 2010. The contract follows federal procurement requirements under 2 CFR 200, mandating strict compliance with procurement standards and subcontractor regulations. Contractors must obtain and maintain a current DUNS number and CAGE code, and register in the System for Award Management (SAM) database. The City reserves the right to activate multiple contractors simultaneously depending on the disaster's severity and will seek reimbursement from federal sources like FEMA and FHWA for eligible debris removal expenses. Although a specific budget range is not provided, the comprehensive Schedule of Values includes maximum ceiling unit prices for various services and equipment, indicating significant potential contract value for emergency response capabilities.