Addendum_No_2.PDF

PUR-F-212 Rev. 11/2016

City of Casselberry | Finance Department | Procurement Division 95 Triplet Lake Drive, Casselberry, Florida 32707

Phone: 407-262-7700, extension 1137 | Fax: 407-262-7746 | Email: wvelez@casselberry.org ADDENDUM

#2 RFP-2017-0194, Disaster Debris Removal/Management

Services and Ancillary Preparation/Recovery Services

DATE: June 5, 2017

TO: All Bidders/Proposers

FROM: Willie Velez, CPPB – Procurement Administrator

City of Casselberry Procurement Division

SUBJECT: RFP-2017-0194, Disaster Debris Removal/Management Services and Ancillary

Preparation/Recovery Services | ADDENDUM #2

This addendum is issued to provide additional information, clarification, corrections, additions, deletions and/or answers to questions concerning the above referenced solicitation. All information provided in this addendum is incorporated into the solicitation document as set forth therein. All other parts of the solicitation have been maintained as originally distributed. This addendum supersedes any verbal and/or other instructions given to any bidder/proposer qualified to respond pursuant to the requirements set forth in the solicitation document.

I. DUE DATE:

This Addendum does not change the solicitation due date. As such, the solicitation response is due no later than Tuesday, June 13, 2017 at 2:00 P.M. Local Time.

II. QUESTIONS AND ANSWERS (Q&A):

The City has received the following question(s) concerning the solicitation:

Q1. Please explain specifically how the pricing of one proposal will be evaluated against the pricing from another proposal, including the answer to these questions:

a. Will each pricing proposal be analyzed and refined to become one total number which can then be compared to the other proposals, and if so, what is the formula that will be used to derive that total number?

b. Will all pricing line items be evaluated equally or will some line items or categories receive more importance in the evaluation? If some line items will be evaluated as more important, what is the formula that will be used to weight the importance of each line item?

A1. The City will review all submitted pricing. Under Category A, a total evaluation scenario extended price will be calculated (All sub-totals from A.1 through A.19). In addition, the City may create other evaluation scenario(s) that take into consideration the fees submitted under the remaining Categories (B through L) and apply said scenario(s) to each proposer’s fees for comparison. Whichever scenario(s) is used; same will be applied to each proposal response. The

Evaluation Committee will review and compare all pricing submitted and score each proposal accordingly.

Q2. Is there an existing contract similar to this in place or previously in place? Are the bid tabulations available?

A2. There is no existing contract similar to this in place. The last time the City solicited for debris management services was in 2010; and was specifically for debris management/removal services.

mailto:wvelez@casselberry.org

Phone: 407-262-7700, extension 1137 | Fax: 407-262-7746 | Email: wvelez@casselberry.org ADDENDUM

#2 RFP-2017-0194, Disaster Debris Removal/Management

Q3. Will the City consider changing the reduction/compaction rates for vegetative and C&D debris to be based on the incoming yardage material versus outgoing yardage material. Reduction by grinding differs with the size screen you use and what equipment is available at the time of a disaster (how widespread the disaster is) – i.e. basing my conversion on using a 2” screen verse a

4” screen yields a different conversion factor which would change my estimate. It would be more uniform to base reduction on the incoming yard and hauling the debris out based on the outgoing yard.

A3. Agreed. Please refer to REVISED Attachment “F”, Schedule of Values released with this

Addendum. Category A, Item A.6 has been revised to reflect this revision. “Reducing and/or

Compacting Eligible Debris based on incoming material for disposal.”

Q4. The Excel Pricing Spreadsheet is locked –Tab 2 Category B Equipment and Labor – the Labor fields are locked. I am unable to insert my labor pricing – specifically rows 58-68.

A4. Please refer to REVISED Attachment “F”, Schedule of Values released with this Addendum.

Q5. Are the following required submittals counted towards the page limit: Litigation, Financial Letters, Insurance Letter, Insurance Certificates, and addenda issued, forms, Licenses, and W-9?

A5. No. Please refer to Section 3.07, page 52, of the RFP solicitation document.

III. CHANGES, ADDITIONS AND/OR CLARIFICATIONS:

CHANGE #1: Category A, Item A.6 has been revised to reflect this revision. “Reducing and/or

Compacting Eligible Debris based on incoming material for disposal.” Please refer to REVISED

Attachment “F”, Schedule of Values released with this Addendum. Please use this revised attachment with your proposal response.

IV. ATTACHMENTS:

All attachments listed herein are hereby incorporated into the solicitation and made available as an individual attachment.

ATTACHMENT #1: REVISED Attachment “F”, Schedule of Values. Please use this revised attachment with your proposal response.

THE REMAINDER OF THIS PAGE LEFT INTENTIONALLY BLANK

Phone: 407-262-7700, extension 1137 | Fax: 407-262-7746 | Email: wvelez@casselberry.org ADDENDUM

#2 RFP-2017-0194, Disaster Debris Removal/Management

Respondents must acknowledge receipt of this Addendum by signing this form below and returning it to the

Procurement Division prior to the hour and date specified for receipt of bids/proposals or by including this

Addendum with your submittal. Failure to comply may result in disqualification of your response.

Acknowledgment is hereby made of Addendum #2 to Disaster Debris Removal/Management Services and

Ancillary Preparation/Recovery Services.

Name of Firm/Company Contact Email

Street Address City, State, Zip Code

Telephone Number Fax Number

Authorized Person Printed Name Authorized Person Title

Authorized Person Signature Date of Signature