Crossing Guard Services

The City of Milpitas, located in Santa Clara County, California, is issuing a Request for Proposals (RFP) for crossing guard services to enhance public safety for children and pedestrians at school intersections throughout the city. The procurement seeks qualified vendors with demonstrated expertise in providing crossing guard services, preferably with prior experience serving public entities in California, to staff 37 designated crossing locations across nine schools in the Milpitas Unified School District. The contractor will be responsible for supplying approximately 36 trained crossing guard personnel to provide an estimated 26,325 hours of service during the 180-day regular school year (commencing August 1, 2026) and approximately 800 hours during 25-day summer school sessions, for a total of approximately 27,125 hours annually. All crossing guards must complete fingerprint background checks excluding registered sex offenders and individuals with disqualifying criminal records, pass physical assessments, and receive comprehensive training in California Department of Transportation School Crossing Guard Guidelines and the California Manual on Uniform Traffic Control Devices. The contractor must maintain reserve personnel for immediate coverage of absences, establish a 24-hour answering service with call-out procedures, provide supervisory oversight, furnish all personnel with standardized weather-appropriate uniforms, and comply with all applicable local, state, and federal minimum wage requirements. The RFP evaluation criteria include cover letter and compliance (5% weight), experience and qualifications (20% weight), execution plan (20% weight), service capabilities (30% weight), references (5% weight), and proposed compensation (20% weight). The question submission deadline is April 7, 2026, at 12:00 p.m. Pacific Time, and proposals must be submitted electronically through the City's OpenGov eProcurement portal by April 22, 2026, at 12:00 p.m. Pacific Time.

The RFP does not specify set-aside designations or restrictions limiting the types of organizations that can respond; however, all proposers must complete nondiscriminatory employment certifications and wage theft prevention documentation. Proposers must provide proof of current licensing and bonding, worker's compensation insurance certification, and three references for similar work performed within the last three years, and must certify compliance with California prevailing wage laws and register with the Department of Industrial Relations. The City of Milpitas intends to enter into an initial three-year contract with an option to extend for an additional three-year period for a total of six years, at the City's sole discretion, with a contract start date of August 1, 2026, and initial conclusion date of July 31, 2029. The RFP documents do not identify any incumbent contractors or existing infrastructure requiring integration. Proposing contractors must submit hourly rates for both school-year and summer crossing guard services across all five contract years on the provided Cost Form, with Year 1 serving as the baseline and price increases in subsequent years not exceeding 3% over the prior year's unit price. The specific award value or total contract budget is not disclosed in the RFP materials; however, the estimated service volume of 27,125 hours annually provides a basis for proposers to develop compensation proposals, and all costs for labor, materials, equipment, supervision, management, overhead, and profit must be included in the pricing submission.