Cost_Form.xlsx

This is a Cost Form for a Request for Proposals issued by the City of Milpitas, California, for crossing guard services to enhance public safety for children and pedestrians at school intersections throughout the city. The City seeks qualified vendors to staff 37 designated crossing locations across nine schools in the Milpitas Unified School District, requiring approximately 36 trained crossing guard personnel to provide an estimated 26,325 hours during the 180-day regular school year and approximately 800 hours during 25-day summer school sessions, for a total of approximately 27,125 hours annually. The contract is structured as an initial three-year agreement with an option to extend for an additional three-year period for a total of six years at the City's sole discretion, with a contract start date of August 1, 2026, and initial conclusion date of July 31, 2029. The question submission deadline is April 7, 2026, at 12:00 p.m. Pacific Time, and proposals must be submitted electronically by April 22, 2026, at 12:00 p.m. Pacific Time.

Proposers must submit hourly rates for both school-year and summer crossing guard services across all five contract years on the provided Cost Form, with Year 1 serving as the baseline and price increases in subsequent years not exceeding 3% over the prior year's unit price. All costs for labor, materials, equipment, supervision, management, overhead, and profit must be included in the pricing submission. The RFP evaluation criteria allocate 20% weight to proposed compensation, with the remaining evaluation points distributed across cover letter and compliance (5%), experience and qualifications (20%), execution plan (20%), service capabilities (30%), and references (5%). No set-aside designations or incumbent contractors are identified. All proposers must complete nondiscriminatory employment certifications, wage theft prevention documentation, provide proof of current licensing and bonding, worker's compensation insurance certification, three references for similar work within the last three years, and certify compliance with California prevailing wage laws and registration with the Department of Industrial Relations.