Crossing Guard Locations Exhibit - City of Milpitas

This exhibit document specifies crossing guard station locations for the City of Milpitas, California, in support of a Request for Proposals for crossing guard services. The document identifies 37 designated crossing locations distributed across nine schools within the Milpitas Unified School District: Burnett Elementary School (3 locations), Curtner Elementary School (2 locations), Mabel Mattos Elementary School (2 locations), Milpitas High School/Russell Middle School/Pomeroy Elementary School (13 locations), Randall Elementary School (2 locations), Rose Elementary School (2 locations), Sinnott Elementary School/Rancho Middle School (5 locations), Spangler Elementary School (3 locations), Weller Elementary School (3 locations), and Zanker Elementary School (2 locations). The contractor must supply approximately 36 trained crossing guard personnel to staff these locations, providing an estimated 27,125 hours of service annually (26,325 hours during the 180-day regular school year beginning August 1, 2026, and approximately 800 hours during 25-day summer sessions). The question submission deadline is April 7, 2026, at 12:00 p.m. Pacific Time, with proposals due by April 22, 2026, at 12:00 p.m. Pacific Time through the City's OpenGov eProcurement portal. The City intends to enter into an initial three-year contract with an option to extend for an additional three-year period, with the contract commencing August 1, 2026, and initially concluding July 31, 2029.

All crossing guards must complete fingerprint background checks excluding registered sex offenders and individuals with disqualifying criminal records, pass physical assessments, and receive training in California Department of Transportation School Crossing Guard Guidelines and the California Manual on Uniform Traffic Control Devices. The contractor must maintain reserve personnel for immediate absence coverage, establish a 24-hour answering service with call-out procedures, provide supervisory oversight, and furnish all personnel with standardized weather-appropriate uniforms. Proposals are evaluated on cover letter and compliance (5%), experience and qualifications (20%), execution plan (20%), service capabilities (30%), references (5%), and proposed compensation (20%). Proposers must provide proof of current licensing and bonding, worker's compensation insurance certification, three references for similar work within the last three years, and certify compliance with California prevailing wage laws and registration with the Department of Industrial Relations. Contractors must submit hourly rates for both school-year and summer services across all five contract years on the provided cost form, with Year 1 serving as the baseline and price increases in subsequent years not exceeding 3% annually.