Scope_of_Work_for_Crossing_Guard_RFP.docx

Scope of Work:

Provide crossing guard services in Milpitas for the traditional School year at 37 sites with an estimated 26,325 hours for a 180 day school year; and for summer school at select school sites TBD annually for approximately 800 hours over 25 days.

· Consultant will provide the Crossing Guard services for the City of Milpitas Crossing Guard program for a three (3) year period; to commence on: August 1, 2026, and ending on the conclusion of the 2029 summer school session, July 31, 2029. All necessary training and physical evaluations shall be completed prior to the start of the fall 2026 school semester, or as needed prior to any guard performing duties within the City of Milpitas.

· Consultant will provide thirty-six (36) personnel equipped and trained in appropriate procedures for crossing pedestrians in marked crosswalks. Such personnel shall be herein referred to as a Crossing Guard. Consultant is an independent Consultant and the Crossing Guards to be furnished by it shall at all times be its employees and not those of the City of Milpitas.

· Crossing Guard Services shall be provided by Consultant at designated locations, identified by the City of Milpitas and Consultant shall provide coverage at the school crossings as required. Designated intersections are set forth in the attachment, which may be changed from time to time by City. Consultant shall be flexible and provide guards for the hours and locations needed on the instructions of appropriate City personnel.

· Consultant and all persons who are employed for assignment to this contract shall undergo fingerprint background checks to ensure they have not been convicted of any offense involving moral turpitude, any felony, or crimes against children. Consultant will ensure that no one registered as a sex offender or narcotics offender will be hired as a crossing guard.

· Consultant understands each Crossing Guard shall undergo a physical assessment to ensure they are physically able to perform the functions of the job.

· Consultant designated Trainer will conduct training for Crossing Guards. Consultant shall provide personnel properly trained as herein specified for the performance of duties of Crossing Guards. In the performance of their duties Consultant and employees of the Consultant shall conduct themselves in accordance with the conditions of this Agreement and the laws and codes of the State of California pertaining to general pedestrian safety and school crossing areas.

· Consultant shall ensure all crossing guards shall also receive training pertaining to general traffic safety for pedestrians, motorist and themselves while serving as crossing guards.

· Consultant employees shall work to the highest professional standards and act in a courteous, respectable manner and shall conduct themselves in a manner that is befitting a public servant. They shall present a professional appearance, that is neat, clean, well-groomed and be properly uniformed.

· Consultant shall provide all Crossing Guards with apparel by which they are readily visible and easily recognized as Crossing Guards. Such apparel shall be uniform for all persons performing the duties of Crossing Guards and shall be worn at all times while performing said duties. The apparel must be appropriate for weather conditions.

· Consultant shall provide supervisory personnel to see that Crossing Guard activities are taking place at the required places and times, and in accordance with all items of this agreement.

· Consultant shall maintain adequate reserve personnel to be able to furnish alternate Crossing Guards in the event that any person fails to report for work at the assigned time and location and agrees to provide immediate replacement. Consultant shall provide for its employees a 24-hour answering service and shall establish its own call-out procedures and this information shall be included in proposal.

· Crossing Guards in the City of Milpitas Crossing Guard program shall work only in the City of Milpitas, unless an employee in the program requests otherwise. All Crossing Guards in the City of Milpitas Crossing Guard program shall remain at the locations assigned by City of Milpitas Police Department unless circumstances require a change. Any changes to staff locations shall be discussed and approved by the City of Milpitas Police Department prior to changes being made.