Cost_Form.xlsx

This is a Cost Form submission document for the City of Milpitas' Request for Proposals for Crossing Guard Services. The RFP seeks qualified vendors to provide crossing guard services at 37 designated crossing locations across nine schools in the Milpitas Unified School District in Santa Clara County, California. The contractor must supply approximately 36 trained crossing guard personnel to provide an estimated 26,325 hours during the 180-day regular school year (commencing August 1, 2026) and approximately 800 hours during summer school sessions, totaling approximately 27,125 hours annually. All crossing guards must complete fingerprint background checks, pass physical assessments, and receive comprehensive training in California Department of Transportation guidelines and the California Manual on Uniform Traffic Control Devices. The question submission deadline is April 7, 2026, at 12:00 p.m. Pacific Time, and proposals must be submitted electronically by April 22, 2026, at 12:00 p.m. Pacific Time. The City intends to enter into an initial three-year contract with an option to extend for an additional three-year period for a total of six years, with a contract start date of August 1, 2026, and initial conclusion date of July 31, 2029.

Proposers must submit hourly rates for both school-year and summer crossing guard services across all five contract years on this Cost Form, with Year 1 serving as the baseline. Price increases in subsequent years may not exceed 3% over the prior year's unit price, and evaluation points for cost will be awarded based on the Total Base Bid. All costs for labor, materials, equipment, supervision, management, overhead, and profit must be included in the pricing submission. The specific award value or total contract budget is not disclosed in the RFP materials; however, the estimated annual service volume of 27,125 hours provides the basis for proposers to develop compensation proposals. All proposers must comply with nondiscriminatory employment certifications, wage theft prevention documentation, California prevailing wage laws, and worker's compensation insurance requirements. The RFP evaluation criteria allocate 20% weight to proposed compensation among other factors including experience and qualifications, execution plan, and service capabilities.