Crossing_Guard_Locations.pdf

Attachment D to a Request for Proposals issued by the City of Milpitas, California, identifies 37 designated crossing guard locations distributed across nine schools within the Milpitas Unified School District. The document lists specific intersections and crossing points for Burnett Elementary School, Curtner Elementary School, Mabel Mattos Elementary School, Milpitas High School, Russell Middle School, Pomeroy Elementary School, Randall Elementary School, Rose Elementary School, Sinnott Elementary School, Rancho Middle School, Spangler Elementary School, Weller Elementary School, and Zanker Elementary School. The City seeks qualified vendors to provide crossing guard services at these locations, requiring approximately 36 trained personnel to deliver an estimated 27,125 hours of service annually, comprising 26,325 hours during the 180-day regular school year beginning August 1, 2026, and approximately 800 hours during 25-day summer school sessions. The question submission deadline is April 7, 2026, at 12:00 p.m. Pacific Time, with proposals due electronically through the City's OpenGov eProcurement portal by April 22, 2026, at 12:00 p.m. Pacific Time. The City intends to award an initial three-year contract with an option to extend for an additional three-year period for a total potential term of six years, with the contract commencing August 1, 2026, and concluding July 31, 2029.

The RFP evaluation criteria weight cover letter and compliance at 5%, experience and qualifications at 20%, execution plan at 20%, service capabilities at 30%, references at 5%, and proposed compensation at 20%. Proposers must submit hourly rates for both school-year and summer crossing guard services on the provided Cost Form, with Year 1 serving as the baseline and price increases in subsequent years not exceeding 3% over the prior year's unit price. The specific contract award value is not disclosed; however, the estimated annual service volume of 27,125 hours provides the basis for cost calculations. All proposers must demonstrate current licensing and bonding, provide worker's compensation insurance certification, furnish three references for similar work within the last three years, and certify compliance with California prevailing wage laws and Department of Industrial Relations registration requirements. No set-aside designations are specified, and the RFP does not identify any incumbent contractors. All crossing guards must complete fingerprint background checks, pass physical assessments, and receive comprehensive training in California Department of Transportation School Crossing Guard Guidelines and the California Manual on Uniform Traffic Control Devices.