Copier Paper (Catalog Bid)

Donna Independent School District in Cameron County, Texas, is issuing a competitive catalog bid procurement (RFP #011326-890) for copier paper supplies to establish an awarded vendor list for the 2026-2027 school year. The district seeks discount proposals off printed catalog prices for dual-purpose copy paper in multiple specifications, including 92 brightness, 20-pound weight papers available in 8" x 11", 8" x 14", and 11" x 17" formats, with 10 reams per case. The procurement intends to award multiple vendors to provide district employees flexibility in selecting vendors based on value, service, and price. All discount prices must include shipping and handling charges on an F.O.B. Destination basis unless otherwise negotiated, and vendors must submit completed bid forms, conflict of interest questionnaires, W-9 forms, debarment certifications, felony conviction notices, and proof of required insurance coverage. The contract term is effective September 1, 2026, through August 31, 2027, with options to extend for up to two additional one-year periods if both parties agree. Proposals are due by Wednesday, April 8, 2026, at 10:00 a.m., with submissions accepted via the Bonfire platform, hand delivery, or mail to the Donna ISD Purchasing Department at 116 N. 10th Street, Donna, Texas 78537. The district does not guarantee any minimum purchase quantities and will evaluate proposals based on selection criteria including service quality, price competitiveness, and overall value.

The procurement documentation does not specify set-aside designations, minority or disadvantaged enterprise restrictions, or incumbent vendors. No listing of current contractors or existing infrastructure integration requirements is provided in the available materials. The RFP does not disclose specific award values or budget ranges, as this is an as-needed catalog bid where purchase volumes are discretionary and determined throughout the school year based on district requirements. Vendors must comply with Texas State Purchasing Laws and provide all required certifications attesting to tax identification compliance, debarment status, and absence of felony convictions. General terms and conditions include comprehensive provisions for indemnification, insurance requirements, payment within forty-five days of receipt, records retention for three years, and one-year warranty requirements ensuring goods are free from defects. Interested vendors should carefully review all four attached documents, including the vendor bid form, RFP packet, scope of work, and required forms submission package, to ensure complete compliance with all submission requirements.