UNSPSC 14111527: Carbonless paper

UNSPSC 14111527 Carbonless paper (Commodity) covers the supply of carbonless forms and sheets in various configurations—coated-back, coated front-and-back, and coated-front materials in multiple colors, sizes, and basis weights—for use by state and local agencies, schools, and not-for-profit entities. State and local governments procure these products through negotiated contracts and joint purchase master contracts (JPMCs) that serve multiple jurisdictions and eligible agencies on an as-needed basis. Solicitations specify industry-standard quality requirements, electronic pricing submission through state e-procurement portals, F.O.B. Destination delivery terms, and firm-price commitments for the contract term, with packaging typically specified at minimum 500-sheet reams. Issuing bodies include state departments of finance and administration, central management services offices, and statewide procurement coordinating agencies; these bodies often establish multi-year, statewide or multi-jurisdictional contracts rather than individual purchases.

Recent activity spans Mississippi and Illinois. The Mississippi Department of Finance and Administration, Office of Purchasing, Travel and Fleet Management posted an RFP (due July 15, 2026) for a one-year nonexclusive negotiated contract covering coated-back, coated front-and-back, and coated-front carbonless sheet and continuous-feed products with firm pricing and no renewal options; the contract runs October 1, 2026 through September 30, 2027 and serves Hinds County and Jackson City jurisdictions. The Illinois Department of Central Management Services, in agreement with the Chief Procurement Officer for General Services, established a Joint Purchase Master Contract (JPMC) for carbonless paper (solicitation reference 27-416CMS-BOSS4-B-51740, bid deadline originally June 2, 2026, with a pre-bid conference scheduled May 7, 2026) to serve all governmental units and qualified not-for-profit agencies statewide; the contract runs December 26, 2026 through November 30, 2031 with a $500 minimum order threshold, a 1 percent Business Enterprise Program goal, and price-adjustment provisions indexed to the U.S. Bureau of Labor Statistics Producer Price Index for pulp and paper products after the first year.