Client Payment Card Program

The State of Nevada is requesting proposals for a Client Payment Card Program to replace manual check voucher distribution systems for the Department of Employment, Training and Rehabilitation Vocational Rehabilitation and Workforce programs, with proposals due September 15, 2026 at 2:00 p.m. Pacific Time and questions due August 25, 2026 at 5:00 p.m. Pacific Time. Nevada-based businesses may claim a five percent preference pursuant to Nevada Revised Statutes.

The scope encompasses secure staff and client portals, card issuance and funding processes, reconciliation and reporting capabilities, training materials, and implementation support for approximately 12,232 annual Workforce Program transactions (averaging 1,109 monthly authorizations, $1 to $5,000 per purchase) and 5,000 to 10,000 annual VR Program transactions (averaging 417 to 833 monthly authorizations with similar purchase ranges). Mandatory requirements include compliance with Nevada contract venue and indemnification law, agreement not to boycott Israel, data encryption standards, and maintenance of State data assets within the United States. Vendors must hold valid Nevada business licenses, maintain active entity registration in sam.gov, and be registered on nevadaepro.com.

The initial contract term is four years beginning January 12, 2027 (subject to Nevada Board of Examiners approval), with two one-year renewal options. The State will award one contract and evaluate proposals on weighted criteria: Compliance & Security (375 points), Core Functionality & Customization (400 points), User Experience & Accessibility (325 points), Vendor Support & Implementation (250 points), System Performance (300 points), cost (100 points), and three presentation factors (1,025 points total). Pre-implementation costs cannot exceed 35 percent of total project costs; implementation costs must constitute at least 25 percent. Vendor presentations are estimated for October 5–13, 2026, with Notice of Intent estimated October 14, 2026 and Notice of Award estimated November 10, 2026.

Vendors must provide two years of financial statements, at least three client references from similar projects within the last five years submitted by references via email by September 14, 2026, key personnel resumes, subcontractor information with supervision and communication plans, and disclosure of prior contract failures or litigation. Insurance requirements include Commercial General Liability ($2 million general aggregate / $1 million per occurrence), Technology E&O/Professional Liability ($1 million per claim / $2 million annual aggregate), and Network Security and Privacy Liability ($1 million per occurrence / $2 million annual aggregate) for contracts under five million dollars. All policies must name the State of Nevada as additional insured with A.M. Best rating A- VII or better.