Citywide Custom Uniform & Apparel Services

The City of St. Petersburg is issuing Invitation for Bid (IFB) 26-208 for Citywide Custom Uniform & Apparel Services, a multi-year procurement to be awarded to a single qualified vendor providing customized apparel on an as-needed basis. The solicitation encompasses a comprehensive range of goods and customization services, including short-sleeve and long-sleeve t-shirts, polos, performance fabric options, pants, shorts, jackets, headwear, and customization services such as screen printing, embroidery, heat-transfer, and patch application, with a market basket of 43 line items and estimated annual usage quantities ranging from 30 to 2,400 units depending on item type. Vendors must submit unit pricing for all market basket items and customization services, including silk screen setup charges, embroidery charges, hemming services, and ink color changes, as well as percentage discounts off Manufacturer's Suggested Retail Price (MSRP) or catalog pricing for eight apparel categories. Key qualifications include a minimum of three years' experience providing uniforms and customization services, demonstrated experience serving government agencies and municipalities supported by at least two government references, ability to obtain required insurance coverage, capability to take measurements for proper garment fit, complete alterations at no additional cost, and deliver all finished goods within 15 business days of order receipt. The City requires submission of one sample garment with an embroidered logo prior to award for quality evaluation, with samples not meeting minimum standards resulting in non-responsive status. All deliveries must be FOB Destination to St. Petersburg locations, and vendors must designate a dedicated account manager available during normal business hours for order placement and issue resolution. The initial contract term is three years, with the City reserving the right to renew under the same terms and conditions for two additional one-year periods. The deadline for questions is May 1, 2026, with responses due electronically through the OpenGov Procurement portal by May 14, 2026, at 3:00 PM. Award will be based on the lowest responsive and responsible bidder evaluation of the grand total of the market basket.

The City of St. Petersburg has established Business Enterprise participation goals for this procurement, requiring prime contractors to utilize certified Business Enterprise subcontractors or suppliers and document their efforts through submission of Letters of Intent to Perform (Form A) for each certified firm engaged or Good Faith Efforts documentation (Form B) for contractors failing to meet participation goals, with the Office of Supplier Development available at 727-892-5351 or OSD@stpete.org for recruitment assistance. Bidders must submit a 5 percent bid bond equal to five percent of their total bid amount as a condition of bid submission, and upon award, the selected vendor must furnish a performance bond equal to one hundred percent of the bid amount and execute a written contract within ten consecutive calendar days of written notice of award. The vendor must maintain commercial general liability insurance of at least $1,000,000 per occurrence and $2,000,000 aggregate, commercial automobile liability of $1,000,000 combined single limit, and workers' compensation and employers' liability coverage as required by Florida law. The agreement provides for firm pricing during the initial twelve-month period, with potential price adjustments thereafter upon written justification and detailed documentation from either party, though increases require written agreement from both parties. No incumbent vendors or current contractors are identified in the procurement documents. Award values or budget ranges are not specified in the solicitation documents; the contract will be awarded based on the grand total cost of the market basket evaluation with pricing remaining firm for the first year and subject to potential adjustment thereafter.