FILLABLE_LETTER_OF_INTENT_BEP-FORM_A.pdf

This is a Letter of Intent to Perform form (Form A) issued by the City of St. Petersburg, Florida, for use by prime contractors engaging certified Business Enterprise subcontractors or suppliers on the Citywide Custom Uniform & Apparel Services contract (IFB 26-208). The form requires prime contractors to document commitments from certified firms—including Small Business Enterprises (SBEs), Minority Business Enterprises (MBEs), and Women Business Enterprises (WBEs)—that will participate in the project. The solicitation encompasses a multi-year agreement for customized apparel services, including t-shirts, polos, pants, jackets, headwear, and customization services such as screen printing, embroidery, and heat-transfer applications across 43 line items with varying annual quantities. Vendors must submit pricing for all market basket items and customization services, with responses due electronically by May 14, 2026, at 3:00 PM. Award will be based on the lowest responsive and responsible bidder evaluation of the grand total market basket cost. The initial contract term is three years, with the City reserving the right to renew for two additional one-year periods under the same terms and conditions.

The City of St. Petersburg has established Business Enterprise participation goals for this procurement, requiring prime contractors to either utilize certified Business Enterprise subcontractors and suppliers with completed Letters of Intent (Form A) or submit Good Faith Efforts documentation (Form B) if participation goals cannot be met. Vendors must submit a five percent bid bond and, upon award, furnish a performance bond equal to one hundred percent of the bid amount. Required insurance includes commercial general liability of at least $1,000,000 per occurrence and $2,000,000 aggregate, commercial automobile liability of $1,000,000 combined single limit, and workers' compensation coverage as mandated by Florida law. Pricing remains firm during the initial twelve-month period, with potential price adjustments thereafter only upon written justification and mutual agreement from both parties. No incumbent vendors are identified, and specific award values or budget ranges are not disclosed in the procurement documents.