Chiller/Boiler Inspections, Preventative Maintenance and Repairs

Closed State & local contract opportunity

Solicitation number
FMGT-250036-DH
State
Florida
Responses due

Opportunity facts

Jurisdictions
UNSPSC codes
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Point of contact

Opportunity details come from procurement.opengov.com. Updated .

About this opportunity

Written by GovTribe AI ·

The City of Gainesville, located in Alachua County, Florida, is seeking qualified Florida State Licensed mechanical contractors to perform comprehensive preventative maintenance services for its chillers, boilers, and cooling towers. The procurement is an Invitation to Bid (ITB) for monthly, quarterly, and annual maintenance of seven chillers (five air-cooled and two water-cooled), two natural gas boilers, and two cooling towers across various city building locations including City Hall, Old Library, Thomas Center, and Police Department Headquarters. Qualified bidders must have a minimum of five years' experience in HVAC heating and cooling systems maintenance, provide three business references, and document at least three projects involving chiller, cooling tower, or boiler replacement or installation within the past five years. The contract will run for an initial term of four years from October 1, 2024, to September 30, 2028, with potential for two additional extensions. The response deadline is March 6, 2025, at 3:00 pm, with an estimated project start date of May 1, 2025, and a total estimated project value of $85,000. The City will award the contract to the lowest responsive, responsible bidder, considering factors such as price, past performance, and business capabilities.

The solicitation does not specifically identify set-aside designations for disadvantaged enterprises, but it does require compliance with anti-discrimination policies and living wage requirements. Subcontracting is permitted with the Facility Manager's written approval, and contractors must provide comprehensive documentation including completed bid forms, proof of insurability, and current licenses. The contractor will be responsible for providing all necessary equipment, labor, and tools, maintaining a safe work environment, and following local, state, and federal regulatory guidelines. Insurance requirements are robust, including workers' compensation, professional liability, public liability, and automobile liability insurance with specific coverage amounts. The project includes an Anti-Human Trafficking Affidavit, requiring contractors to affirm they do not use coerced labor, and the total project budget will not exceed $100,000, which does not require City Commission approval. Funding will be drawn from general or non-restricted funds, with the City reserving the right to add or delete services as needed throughout the contract period.

Opportunity text

It is the intent of the City of Gainesville to obtain bid responses for qualified Florida State Licensed mechanical contractors for monthly, quarterly, and annual preventative maintenance serve chillers and boilers located at various City of Gainesville building locations as indicated below.

  1. CONTRACTOR'S RESPONSIBILITIES
    1. Contractor shall provide equipment, labor, and tools required for performance of preventative maintenance as outlined.
    2. Contractor shall provide written report to include estimate for additional work found to be needed as a result of the PM/Inspection. All work must be approved by City representative prior to start of work.
    3. Contractor shall maintain a safe and orderly work environment following all regulatory guidelines by local, state and federal authorities.
    4. Contractor shall be responsible for removing all waste and waste related fees relating to performance of work.
    5. Contractor's work shall not interfere with the normal operations of CITY. Contractor to give at least 2 weeks' notice when non-emergency work will interfere with any operations or work spaces/conditions.
    6. Contractor shall be responsible for preventing damage to private property and will accept sole responsibility for any damage caused by the contractor's employees or subcontractors.
    7. Preventative maintenance is to be performed on (7) chillers, (2) boilers, and (2) cooling towers.
    8. Sub-contracting permitted with Facility Manager's written permission.

Files

File Type Posted
Chiller_Boiler_Inspections,_Preventative_Maintenance_and_Repairs_(Addendum_#2_Revision).pdf PDF
C-Minimun_Req_-_Chillers_and_Boilers_(2).docx DOCX document
F-Bid_Pricing_-_Chiler&Boiler_(1).docx DOCX document
Anti-Human_Trafficking_Affidavit.pdf PDF
B_-_ITB-_Chiller&Boiler_(1).docx DOCX document
B_-_ITB-_Chiller&Boiler_(2).docx DOCX document
CONT-005436_Bid_Request_Form_for_ChillerBoil_(2).pdf PDF
Draft_Contract.pdf PDF
D-Scope_-_Chiller&Boilers_(2).docx DOCX document
E-Techincal_Specifications_-_Chillers_and_Boilers_(1).docx DOCX document

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