D-Scope_-_Chiller&Boilers_(2).docx
DOCX document 28 KB Posted
- Solicitation number
- FMGT-250036-DH
- Issued by
- Alachua County, Glencoe CDP, Florida
About this file
This document is a Scope of Work (D-Scope) for a municipal contract issued by the City of Gainesville, Florida, seeking qualified Florida State Licensed mechanical contractors to provide monthly, quarterly, and annual preventative maintenance for chillers, boilers, and cooling towers at various city building locations. The contract involves maintenance services for seven chillers, two boilers, and two cooling towers, with work to be performed Monday through Friday between 8:00 AM and 4:30 PM. Contractors will be responsible for providing equipment, labor, and tools, submitting detailed inspection reports, and obtaining city representative approval for any additional work identified during maintenance inspections.
The contract terms require contractors to maintain a safe work environment, follow regulatory guidelines, prevent property damage, and provide invoicing within 30 days of service completion. Billing will be based on specified hourly rates and materials costs, with no mileage charges allowed. A monthly report detailing services and deficiencies must be submitted to the Facilities Manager. Sub-contracting is permitted with written permission from the Facility Manager, and the city will provide a contact person and access to all locations. The contractor must give at least two weeks' notice for non-emergency work that might interfere with city operations, and will be solely responsible for waste removal and any property damage caused by their employees or subcontractors.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Chiller_Boiler_Inspections,_Preventative_Maintenance_and_Repairs_(Addendum_#2_Revision).pdf | ||
| Draft_Contract.pdf | ||
| CONT-005436_Bid_Request_Form_for_ChillerBoil_(2).pdf | ||
| Anti-Human_Trafficking_Affidavit.pdf | ||
| B_-_ITB-_Chiller&Boiler_(1).docx | DOCX document | |
| F-Bid_Pricing_-_Chiler&Boiler_(1).docx | DOCX document | |
| E-Techincal_Specifications_-_Chillers_and_Boilers_(1).docx | DOCX document | |
| C-Minimun_Req_-_Chillers_and_Boilers_(2).docx | DOCX document | |
| B_-_ITB-_Chiller&Boiler_(2).docx | DOCX document |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
1. SCOPE
The provisions contained in this section are intended to be read in conjunction with, to supplement, or to modify Instructions to Bidders, Special Provisions and General Conditions and, in case of any conflict with such sections, the intent of any and all Technical Specifications shall govern.
Qualified Florida State Licensed mechanical contractors for monthly, quarterly, and annual preventative maintenance serve chillers and boilers located at various City of Gainesville building locations as indicated below.
1. BILLING
a. All inspections shall be invoiced by building in accordance with rates specified in the above Bid Pricing Table.
2. Invoicing for emergency and other repairs shall be invoiced and itemized in accordance with the hourly rates and materials costs submitted on the bid page
a. Invoicing for hourly work shall be for "on-site work" with a one-hour minimum. No mileage charge will be allowed.
b. Invoicing for all work shall be within 30 days of the work.
c. A written report of the total system condition shall be submitted after the inspection to include repair/upgrade recommendations and costs for repairs, to be submitted by email to the Project Manager
2. CONTRACTOR'S RESPONSIBILITIES
a. Contractor shall provide equipment, labor, and tools required for performance of preventative maintenance as outlined.
b. Contractor shall provide written report to include estimate for additional work found to be needed as a result of the PM/Inspection. All work must be approved by City representative prior to start of work.
c. Contractor shall maintain a safe and orderly work environment following all regulatory guidelines by local, state and federal authorities.
d. Contractor shall be responsible for removing all waste and waste related fees relating to performance of work.
e. Contractor’s work shall not interfere with the normal operations of CITY. Contractor to give at least 2 weeks’ notice when non-emergency work will interfere with any operations or work spaces/conditions.
f. Contractor shall be responsible for preventing damage to private property and will accept sole responsibility for any damage caused by the contractor’s employees or subcontractors.
g. Preventative maintenance is to be performed on (7) chillers, (2) boilers, and (2) cooling towers.
h. Sub-contracting permitted with Facility Manager’s written permission.
3. CITY'S RIGHTS AND RESPONSIBILITIES
a. The City shall provide a contact person and access to all locations. The Facilities Management Manager or designee will be the contact person for this contract.
, Facilities Manager City of Gainesville, 405 NW 39th Avenue Office: 352.393.7979
b. Inspections shall be scheduled through the City’s Contact Person.
c. Inspections will be scheduled Monday through Friday, 8:00 AM to 4:30 PM for all locations
d. A monthly report shall be submitted to the Facilities Manager detailing services and any deficiencies noted.
File details come from the government source that posted it. Updated .