B_-_ITB-_Chiller&Boiler_(2).docx

ITB (SERVICES) Department Information

ALL AREAS OF THE FORM BELOW MUST BE COMPLETED

ITB TITLE: Chiller/Boiler Inspections, Preventative Maintenance and Repairs

FUNDING SOURCE:

Funds for this project are:

DOCUMENTS:

ADVERTISING:

Is advertising in the local newspaper and/or special publications required? |_| Yes |_| No If yes, provide advertising venue (local newspaper, professional publication. etc.) including name, contact, email or other means to submit the ad.

Provide account information for advertisement billing purposes:

Public Works (405 NW 39th Ave Gainesville Fl 32609 Does Pre-Bid Meeting include a Site Visit? |_| Yes |_| No

PART 1 – INVITATION TO BID INFORMATION

1.5 MINIMUM QUALIFIATIONS (list minimum qualifications below)

- Vendor must be a State of Florida licensed Mechanical Contractor

- Minimum Five (5) years’ experience providing regular maintenance of HVAC heating and cooling systems.

- Please provide three (3) business references (use form on page xx of bid document).

- Please list a minimum of three (3) projects within the last five (5) years in replacing or installing chillers, cooling towers, boilers, or some combination. (use form on page xx of bid document)

PART 2 – SCOPE OF WORK/SPECIFICATIONS |_| Attached (Word format)

2.1 General Description: It is the intent of the City of Gainesville to obtain bid responses for

2.2 Scope of Work/Specifications: Refer to Scope Attached

PART 3 – HOW TO SUBMIT A BID

3.2 How to Assemble Your Bid

The following documents and forms must accompany any offer submitted, and will be the basis for review and award. A submittal without these documents may be deemed non-responsive. The City reserves the right to request all other missing forms and additional information from any vendor prior to award. Please do not include items that are not specifically requested.

· Completed Bid Cover Page

· Bid Form - (Leave no blanks; indicate N/A or No Bid where applicable)

· Drug-Free Workplace Form

· Bidder Verification Form

· Customer History

· Company W-9

· Proof of Bidder’s Insurability (refer to Part 7, 7. Insurance)

· Copy of any applicable and current license or certification required by the City/County/State

· Documentation of Compliance with Minimum Qualifications

· Exceptions to the ITB (refer to Part 6, 6.6 Deviations)

· [Project Manager – additional requirements to add]

PART 4 – BID FORM

4.1 Bid Prices – Department is to provide matrix, format, etc.

Mark the following clauses to be included in the bid, if applicable for the project:

PART 5 – AWARD

5.1 Award: Awards of contracts and/or purchases shall be to the lowest responsive, responsible bidder. The City may reject a bid based upon past performance of contractor. In determining the lowest responsive, responsible bidder the City will consider, but not be limited to, the items listed below:

· Price,

· The ability of the bidder to successfully carry out a proposed contract,

· Past performance, experience, business and financial capabilities, skills, technical organization, legal eligibility and reliability,

· Current litigation pending between bidder and City,

· All debts owed to City have been paid,

· Bidder has all required licenses,

· Bidder is authorized to do business in Florida (registered in SunBiz),

· The number and scope of conditions and/or exceptions attached to the bid,

· [Project Manager – list additional requirements, including minimum qualifications below]

PART 7 – SAMPLE CONTRACT

2. Effective Date and Term of Contract |_| ONE TIME PURCHASE The term of the Contract shall be one (or 3) year(s), commencing on October 1, 2024 and terminating on September 30, 2028.

Will there be extensions? |_| Yes |_| No

If yes, how many extensions (total contract length is limited to total of five years unless otherwise approved by Procurement)? Two (1)

CUSTOMER HISTORY –

Provide a list of prior customers for similar services that your company has provided within the last 5 years.

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