CONT-005436_Bid_Request_Form_for_ChillerBoil_(2).pdf
PDF 331 KB Posted
- Solicitation number
- FMGT-250036-DH
- Issued by
- Alachua County, Glencoe CDP, Florida
About this file
This document is a General Government Procurement Centralized Bid Request Form from the City of Gainesville's Public Works - Facilities Department for a Contract for Chiller/Boiler Inspections, Preventative Maintenance and Repairs. The bid request seeks qualified Florida State Licensed mechanical contractors to perform monthly, quarterly, and annual preventative maintenance on seven chillers, two boilers, and two cooling towers located at various city building locations. The project is anticipated to start as soon as possible, with an estimated project amount of $85,000.00 and will be processed as an Invitation to Bid (ITB), which will be awarded to the lowest responsive and responsible bidder.
The project will be funded through fund 1001 under the Facilities - Mechanical cost center. The bid request indicates that the project will not exceed $100,000, and therefore does not require City Commission approval. The document was prepared on 7/26/24 by the project manager, Gary Cothren, with a contact number of 352-393-7979. The bid request form has been signed and approved by the project manager, department head, and executive management on 11/6/2024, signaling internal readiness to proceed with the procurement process. Contractors will be responsible for providing equipment, labor, and tools, maintaining a safe work environment, and obtaining prior approval for any additional work identified during preventative maintenance inspections.
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Other files
| File | Type | Posted |
|---|---|---|
| Chiller_Boiler_Inspections,_Preventative_Maintenance_and_Repairs_(Addendum_#2_Revision).pdf | ||
| Draft_Contract.pdf | ||
| Anti-Human_Trafficking_Affidavit.pdf | ||
| B_-_ITB-_Chiller&Boiler_(1).docx | DOCX document | |
| F-Bid_Pricing_-_Chiler&Boiler_(1).docx | DOCX document | |
| E-Techincal_Specifications_-_Chillers_and_Boilers_(1).docx | DOCX document | |
| C-Minimun_Req_-_Chillers_and_Boilers_(2).docx | DOCX document | |
| B_-_ITB-_Chiller&Boiler_(2).docx | DOCX document | |
| D-Scope_-_Chiller&Boilers_(2).docx | DOCX document |
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Text version
Revised 11/06/2013; 6/22/2020; 8/8/2023; 10/10/2023
Dept Tracking Number: Bid Request Number:
(Assigned by Procurement)
GENERAL GOVERNMENT PROCUREMENT
CENTRALIZED BID REQUEST FORM
(Required for ITBs, RFPs, RFQs, and ITNs to be processed by Procurement)
This form is to request a formal solicitation be processed by Procurement. A Department Information Form is also required to accompany this form.
Type of Action Requested (select one):
ITB(1) RFP RFQ (CCNA) RFQ (Non-CCNA) ITN
Department Name: Public Works - Facilities
Project Manager(2): Gary Cothren Phone Number: 352-393-7979
Date Prepared by Dept: 7/26/24 Anticipated Start Date:ASAP
Bid Title: Contract for Chiller/Boiler Inspections, Preventative Maintenance and Repairs
Project Description: Chiller/Boiler Inspections, Preventative Maintenance and Repairs
IMPORTANT: Attach/include applicable Department Information Form and required documents.
Estimated Project Amount: $85,000.00
Fund (4 digits): 1001
Cost Center (words): Facilities - Mechanical
Worktag (exact word description) (if applicable):
(1)Will not be evaluated, award to lowest responsive, responsible bidder.
(2) Project Manager is responsible for coordinating the bidding process with their department’s assigned Procurement Specialist.
BID REQUEST APPROVED FOR PROCESSING:
Project Manager Date
Department Head Date Executive Management or Charter Officer Date
PROCUREMENT SPECIALIST MUST RECEIVE THE FULLY EXECUTED CONTRACT BEFORE A
PURCHASE ORDER WILL BE ISSUED. DEPARTMENTS SHALL BE RESPONSIBLE TO ROUTE ALL
CONTRACT DOCUMENTS THROUGHT THE CITY’S CONTRACT COORDINATOR TO THE REQUIRED AREAS
FOR REVIEW AND/OR APPROVAL (i.e. Risk, City Attorney, and/or Information Technology {IT}).
Is this project expected to require City Commission approval ($100,000 and above)?
Yes Project will exceed $100,000
No Project will not exceed $100,000
No City Commission approval is not required per Procurement Policy exception section(3):
Procurement Policy 7.1: Every purchase of an Item of materials, equipment, services, and extensions to existing contracts with a value greater than $100,000 shall require approval by the City Commission, except for the following…(see Procurement Policy for exceptions).
(3)Provide Procurement Policy exception section (i.e. Sec 7.1(c))
Docusign Envelope ID: B18015FC-BB40-4114-9498-793A2FAE45F6
11/6/2024
11/6/2024 11/6/2024
| Type of Action Requested (select one): |
| ITB(1) RFP RFQ (CCNA) RFQ (Non-CCNA) ITN |
| Project Manager(2): Gary Cothren Phone Number: 352-393-7979 |
| Date Prepared by Dept: 7/26/24 Anticipated Start Date:ASAP |
| Estimated Project Amount: $85,000.00 |
| Fund (4 digits): 1001 |
| Cost Center (words): Facilities - Mechanical |
| Worktag (exact word description) (if applicable): |
| (1)Will not be evaluated, award to lowest responsive, responsible bidder. |
| (2) Project Manager is responsible for coordinating the bidding process with their department’s assigned Procurement Specialist. |
| BID REQUEST APPROVED FOR PROCESSING: |
| ______________________________ / ___________ |
| 2024-11-06T14:04:44-0800 | |
| Digitally verifiable PDF exported from www.docusign.com |
File details come from the government source that posted it. Updated .