Background Screening Services

The City of Olathe is requesting proposals for comprehensive background screening services on an as-needed basis under RFP-26-0061, with proposals due September 9, 2026 at 10:00 AM CST and questions due September 3, 2026 at 5:00 PM CST.

The scope encompasses criminal background searches (minimum seven years), education and employment verification, reference checks, motor vehicle records searches, credit reports, multi-state sex offender registry searches, terrorist watch-list database searches, credential verification, Kansas Department of Health and Environment screenings, social media screening, and pre-adverse and adverse action processing. Preferred services include professional license verification and DOT/FMCSA-regulated screening. The platform must support pre-employment, post-offer, seasonal employee, volunteer, contractor/vendor, internal promotion/transfer, public safety, parks and recreation, CDL and safety-sensitive positions, and periodic rescreening. The contractor must maintain cyber liability insurance with limits of $1 million per claim and $1 million aggregate for any entity accessing City data.

The contract value is not specified. The contract term is not specified, though the City reserves the right to renew at the same prices and terms upon mutual agreement. Contract continuation is contingent upon annual appropriation of funds under the Kansas Cash Basis Law.

Evaluation criteria allocate 15 points to fee proposal, 20 points to solution functionality, 15 points to compliance and data security, 15 points to technology and system integration, 10 points to company qualifications and experience, 10 points to customer service and account management, 10 points to implementation and training, and 5 points to reporting and analytics. Vendor demonstrations are scheduled for the week of September 28, 2026, with contract award anticipated in October 2026. Proposals must remain valid for 120 calendar days from the RFP opening date of August 11, 2026. Submissions are through the Bonfire platform and require a notarized affidavit, completion of all required forms, and acknowledgment of receipt of all addenda.