Asset Management Software Services

Bernalillo County Public Works (BCPW) is seeking qualified firms to procure an Asset Management Software Services solution through RFP No. 27-26-DC. The comprehensive procurement aims to inventory roadway infrastructure, pavement, and storm drain assets using vehicle-mounted 3D sensor systems and implement a new Computerized Maintenance Management System (CMMS). Key deliverables include professional services such as project management, system configuration, asset data collection and loading, work order system development, integration with SAP and GIS platforms, and comprehensive staff training. The evaluation will be based on a 100-point system covering firm qualifications and references (20 points), cybersecurity and technical requirements (20 points), project approach and timeline (20 points), cost (20 points), and vendor demonstrations (20 points). Important procurement dates include a non-mandatory pre-proposal conference on December 10, 2025, at 2:00 p.m. Mountain Time, a deadline for written questions on December 30, 2025, at 5:00 p.m., and proposal submissions due January 7, 2026, at 4:00 p.m. Mountain Time through the County's eProcurement system. The anticipated contract term is two years with options to renew for two additional two-year periods, potentially extending to six years total.

The procurement includes several preference point opportunities for diverse businesses, with potential additional points for State Resident Businesses (5%), Native American Resident Businesses (8%), State Resident Veteran Businesses (10%), Local Businesses (5%), Small Businesses (5%), and Pay Equity Businesses (5%), with total preferences capped at 18%. Vendors must submit multiple compliance documents, including a Pay Equity Reporting Form, Campaign Contribution Disclosure Form, and Unfair Business Practices Disclosure Form. Insurance requirements are substantial, including Commercial General Liability ($1,000,000 per occurrence/$2,000,000 aggregate), Automobile Liability ($1,000,000 per accident), Workers' Compensation, and Professional Liability ($1,000,000 per occurrence/$2,000,000 aggregate). The system must be cloud-hosted, multi-tenant, and capable of integrating with existing SAP financial systems and ArcGIS. While no specific award value is explicitly stated, the comprehensive technical requirements and multi-year contract structure suggest a significant investment in modernizing the county's asset management infrastructure. The successful vendor will need to demonstrate robust cybersecurity capabilities, including annual SOC 2 Type 2 audits and compliance with extensive security protocols.