8-Exhibit A Cost Proposal - Asset Management Software.pdf

This is a Cost Proposal Form for RFP No. 27-26-DC issued by a New Mexico county seeking to procure an Asset Management Software Solution. The procurement is designed to support the county's public works department (BCPW) in developing a comprehensive asset management program. The project scope includes inventory of roadway infrastructure, pavement, and storm drain assets maintained by the County, as well as implementation of a new Computerized Maintenance Management System (CMMS) to facilitate proactive asset management operations. Vendors must submit detailed cost proposals addressing Year 1 and Year 2 costs, with pricing for software licenses, site licenses, implementation, training, and hardware as applicable to their proposed solution.

The cost proposal requires vendors to provide Year 1 total costs broken down by software/licenses, site license fees, implementation, training, and hardware (if needed), followed by Year 2 recurring fees. Vendors must also attach a detailed Software Maintenance Agreement (SMA) that includes anticipated costs, breakdowns of service options, and various support and maintenance plan options. The proposal form specifies that licensing costs should align with the vendor's specific approach to the County's project requirements and indicates a maximum cap percentage for future year automatic increases, though the specific percentage is not fully legible in the document provided.