Armored Car Services

Hillsborough County Public Schools (HCPS) has issued an Invitation to Bid (ITB) for armored car services to support the District's Budget & Cash Management Department. The procurement seeks a qualified vendor to provide armored vehicle services for cash pickups at approximately 240 district locations, including high schools (three pickups per week), middle schools and elementary schools (two pickups per week), and administrative centers. Potential contractors must provide an unbroken audit trail, utilize armored vehicles, employ personnel in identifiable uniforms, and maintain specific insurance requirements, including $1,000,000 in Armored Car Cargo Liability Insurance. Technical questions for the solicitation are due by July 23, 2025, at 3:00 PM, with final bids required by July 30, 2025, at 3:00 PM, to be submitted exclusively through www.myvendorlink.com. Evaluation criteria will consider factors such as pickup frequency, security protocols, and comprehensive service capabilities. The contract will have an initial term beginning upon board approval, with potential automatic renewals for up to four additional one-year periods.

The solicitation includes specific restrictions on vendor eligibility, particularly through the Contracting with Entities of Foreign Countries of Concern Prohibited Affidavit, which prohibits contractors with connections to countries like China, Russia, Iran, North Korea, Cuba, Venezuela, and Syria. Additionally, vendors must complete a Vendor Affidavit regarding labor practices, certifying they do not engage in coercive labor practices or human trafficking. While no specific set-aside designations for disadvantaged enterprises are explicitly mentioned, the W-9 Substitute Form encourages vendor diversity and provides optional self-identification for minority-owned, women-owned, and service-disabled veteran-owned businesses. The estimated yearly spending is subject to budget availability, and HCPS reserves the right to modify pickup frequencies and terminate the contract with appropriate notice. The district's pricing sheet suggests flexibility for potential contract expansion, with the ability to add new sites at the same unit rate and accommodate potential changes in service requirements.