Addendum_1.pdf
PDF 161 KB Posted
- Attached to
- Armored Car Services
- Solicitation number
- 25389-ITB-DST
- Issued by
- Hillsborough County, Florida
About this file
This Addendum #1 to Competitive Solicitation 25389-ITB-DST, issued by Hillsborough County Public Schools (HCPS) Procurement Services on July 31, 2025, modifies the District's Invitation to Bid for armored car services. The solicitation, originally due July 30, 2025, has been reopened due to incomplete price sheet submissions from initial bidders. HCPS is seeking armored vehicle services for cash pickups at approximately 240 district locations, with service frequency varying by location type: high schools receiving three pickups per week, middle schools and elementary schools receiving two pickups per week, and administrative centers receiving service as needed. The addendum clarifies that the price sheet's "annual" designation refers to the school year period, not a single calendar year, and specifies that bidders must enter per-trip rates in the pricing column, with total costs calculated by multiplying estimated annual trips by the per-trip rate. All respondents must resubmit bids using the HCPS Excel spreadsheet and acknowledge receipt of this addendum with their submission through www.myvendorlink.com.
The addendum addresses critical pricing clarifications that were causing bidder confusion during the original submission period. Specifically, vendors must enter per-trip rates of $15 in Column E of the price sheet, and total cost calculations should reflect the annual number of trips multiplied by the per-trip rate. The addendum indicates that Row 12, Item 6 of the price sheet requires further elaboration from HCPS, though the specific requirement is not fully detailed in the addendum itself. All modifications outlined in this addendum become part of the competitive solicitation and supersede conflicting provisions in the original ITB documents. Bidders previously submitting incomplete proposals are required to resubmit complete bids if they wish to remain under consideration for this contract.
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Text version
HillsboroughSchools.org • P.O. Box 3408 • Tampa, FL 33601-3408 • (813) 272-4000 Raymond O. Shelton School Administrative Center • 901 East Kennedy Blvd. • Tampa, FL 33602-3507
Superintendent of Schools Van Ayres
PROCUREMENT SERVICES
ADDENDUM TO COMPETITIVE SOLICITATION
July 31, 2025
Competitive Solicitation No. and Name: 25389-ITB-DST Armored Car Services
Addendum #: 1
NOTICE TO ALL POTENTIAL BIDDERS/PROPOSERS/RESPONDENTS
The above-referenced competitive solicitation is modified as outlined in this addendum. The original competitive solicitation documents and any previously issued addenda remain in full force and effect, except as modified by this addendum, which is hereby made part of the competitive solicitation. Respondents must consider this Addendum when preparing and submitting their bid/proposal/quote/reply.
1. Questions and Answers
The following questions and answers are provided as a matter of information to clarify issues raised regarding the competitive solicitation. To the extent that changes to the competitive solicitation are required based on the questions received, the competitive solicitation has been modified as noted above in the competitive solicitation section of this addendum.
Questions and Answers
Question Hello Team, is there a particular reason the bid has re-open? Please advise if we should be re-submitting our bid as it was uploaded and submitted on time July 14th.
Answer We are rebidding due to non-submittals of our price sheet. Pricing must be entered into the HCPS Excel spreadsheet. If you're interested, please resubmit a new bid.
Question
Hello Hillsborough County Public Schools, Please clarify Columns D, E, F and Row 12 of the Price Sheet.
Column C has the estimated usage as Annual, does this mean the locations will only receive 3 weeks of service per year? Using High Schools as an example, we would only service those locations 3 weeks per year. Colum E Cost: Please advise if we are to enter the per trip rate into this column or the monthly rate based on frequency per week and the number of schools for that category. Column F Total Cost is calculated based on Column C x Column E, is this correct? per the first question above. Row 12, Item 6
- Please elaborate what is required to be provided here.
Answer
1. High school for example usually during winter time - school year - get 3 pick up per week. 2. The $15 is yes, per trip. 3. Not sure what this is related to. Please elaborate on this.
This Addendum shall be construed and governed by the laws of the State of Florida.
Sincerely, Rebecca Baez, Procurement Officer
THE BIDDER/PROPOSER/RESPONDENT MUST ACKNOWLEDGE RECEIPT OF THIS ADDENDUM WITH YOUR
BID/PROPOSAL/REPLY ON THE FORM PROVIDED IN THE COMPETITIVE SOLICITATION.
1. Questions and Answers
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