Annual Requirements Contract for Janitorial and Related Services Citywide

The City of Arlington, Texas (located in Tarrant County) is soliciting proposals for an Annual Requirements Contract for Janitorial and Related Services Citywide through RFP 26-0212, with proposals due by June 4, 2026. This comprehensive solicitation seeks qualified vendors to provide janitorial and related services across 40+ city-owned and operated facilities, including police stations, fire departments, water treatment plants, the municipal airport, city hall, the municipal office tower, libraries, and detention centers, encompassing approximately 1,171 weekly hours of cleaning services across facilities ranging from 831 to 105,000 square feet. The scope of work includes nightly occupied area cleaning, restroom maintenance, public area cleaning, exterior services, floor maintenance with bi-annual stripping and waxing, quarterly carpet extraction cleaning, and urinal maintenance, with cleaning operations occurring seven days per week between specified hours (typically 6:00 a.m. to 5:00 p.m., with some facilities requiring nighttime or extended hours). Vendors must provide all equipment, supplies, and materials, with brand-new upright vacuums, dust mops, and mops required at contract commencement, and must maintain janitorial closets with three days' worth of supplies at each location. Qualified vendors must demonstrate a minimum of five years of continuous commercial janitorial service experience, possess at least three contracts exceeding 100,000 square feet each within the past five years, successfully manage at least three similar janitorial service contracts, and submit audited or CPA-reviewed financial statements demonstrating stability. The City will evaluate proposals on a 100-point scoring matrix distributed across Operational Strategy (50 points), Experience and Qualifications (20 points), and Pricing (30 points), with evaluation considerations including staffing plans, quality assurance processes, equipment and materials selection, health and safety compliance, firm experience, past performance, key personnel qualifications, pricing transparency, and staff compensation alignment. All personnel assigned to sensitive facilities must obtain criminal background checks and Federal Bureau of Investigation clearances, and the contract includes a 90-day probationary period during which either party may terminate without cause. Vendor questions must be submitted electronically through the Bonfire Portal prior to the specified deadline, and all proposals must be submitted electronically through the City's exclusive Bonfire platform at https://arlingtontx.bonfirehub.com/projects.

The City of Arlington does not identify specific set-asides or disadvantaged enterprise restrictions in this solicitation, though the City reserves discretion to consider historical information, past working relationships, and impact on contracting with historically underutilized businesses and nonprofit organizations in its final evaluation and award decision. No incumbent vendor or current contractor information is identified in the solicitation documents. The initial contract term is one year with options for up to two additional one-year renewals by mutual written consent, with contract continuation beyond the City's fiscal year ending September 30 subject to City Council budget approval. Pricing must be submitted as firm-price bids in United States dollars and cents on an F.O.B. Delivered basis to Arlington facilities, with freight prepaid and allowed, and price adjustments may only be requested annually in conjunction with renewal, limited to the effective percentage change in the Consumer Price Index for the previous twelve months. The solicitation does not identify a specific award value or budget range, though vendors must submit detailed cost breakdowns including product costs, hourly rates by staff position, costs per location and square footage, and annual service costs to facilitate evaluation. The City of Arlington is exempt from federal excise and state sales taxes and will provide tax exemption certificates upon request.