10-ATTACHMENT C 26-0212.pdf

ATTACHMENT C – EQUIPMENT, SUPPLIES, & MATERIAL MINIMUM REQUIREMENTS

The Vendor shall furnish all supplies, materials and equipment necessary for the performance of the work in this Contract.

Equipment Standards require all equipment used be appropriate, safe, and maintained in good working condition. Equipment must not:

• Damage surfaces

• Create excessive noise or disruption

The City reserves the right to inspect equipment and require replacement.

SUPPLIES & MATERIAL:

Supplies and materials shall be of high quality and acceptable to the City. The vendor(s) shall not use any material which the City determines unsuitable for the purpose or harmful to the surfaces to which it is applied or to any other part of the building, its contents, or equipment. Where in the specifications products are referred to as "or equal", the City representative shall determine the equality of said products. Vendor shall be responsible for replenishing supplies in all dispensers.

City will provide dispensers such as paper towel dispensers, soap dispensers, tissue dispensers, and toilet seat cover dispensers.

Vendor will furnish plastic trash bags used in collecting trash, plastic bag liners for trash cans, paper towels, toilet tissue, bar soap, liquid hand soap, tampons and sanitary napkins in pay dispensing machines, equipment, materials, and supplies.

The Vendor shall provide sufficient additional quantities of materials such as paper towels, toilet tissue, soap, and other materials to buildings that are open on twenty-four hour (24) operations or weekends to sustain operation. Such materials will be secured, and a building representative will be responsible for the allocation of such materials.

The Vendor shall furnish a sample of any product that is identified by the City Custodial Administrator to be tested. The test will be conducted by the Facility Services Division's Custodial Administrator and a report giving the results of the test will be given to the Vendor. However, if the Custodial Crew chief is unable to conduct the required test, the City will arrange with an independent testing laboratory for such test at the City's expense. Results of the test will be submitted to the City's representative for approval prior to use.

Successful Vendor must provide the Facility Services Custodial Administrator with a list of the materials that will be provided on site per location. This information is to be furnished to the City within fourteen (14) days of notification of award. Safety Data Sheets (SDS) shall be kept in all areas where materials and supplies are stored and such sheets shall be kept up-to-date. SDS sheets shall be readable, not smudged or blurred. All OSHA requirements regarding SDS information and the Workers Right To Know Law are to be strictly adhered to by Vendor.

It is the intent of the City of Arlington to purchase goods, services, and equipment having the least adverse environmental impact within the constraints of statutory purchasing requirements, departmental needs, availability, and sound economic considerations. City of Arlington encourages suggested changes and environmental enhancements for possible inclusion in future revisions of this specification.

EQUIPMENT:

All necessary cleaning equipment, including commercial type power driven floor scrubber, shampoo, waxing, and polishing machines, vacuum cleaners, and all necessary vehicles required for the performance of the work in this Contract shall be provided by the Vendor. Upright vacuums, dust mops, mops shall be brand new upon start of the contract.

A janitorial closet is available for storage of materials and equipment in the majority of buildings. The Vendor should keep sufficient toilet tissue, paper towels and hand soap in these closets to provide for three days of service. The closets will remain unlocked in order to allow building staff to access the materials and resupply restrooms during periods when the custodian is not in the building.

The following major equipment is needed at all buildings and must remain in the buildings. This equipment may be used by the City of Arlington personnel for emergency clean-up during the day.

• Commercial upright vacuum cleaner with beater bar

The following minor equipment is also required in all buildings and must be kept in buildings at all times.

This equipment may be used by the City of Arlington personnel for emergency clean-up during daily operations.

• Johnny mop

• Toy Broom

• Push Broom

• Dust Mop

• Mop Bucket

• Mop Wringer

• Dust Pan

• Cotton Mop

• Kitchen Broom

• Putty Knife

• Feather Duster

• Wet-Floor Signs

• Plunger

Where specific types of equipment are specified, the following types of equipment shall be used:

• Mop, wet, 24 oz. cotton head, with a 54" handle

• Extraction Vacuum Cleaner

• Johnny Mop, 12" plastic handle, synthetic mop head

• Broom, toy, #1 corn straw, 2 sew, 36" overall length

• Broom, push, 25" wide x 2-1/4" x 3", 60% horse hair, 40% plastic bristles

• Broom, kitchen, upright, #1 straw

• Dust Pan, metal, 12" width

• Mop Bucket, plastic, 3" casters, 35-38 quart

• Mop Wringer, downward pressure type with all gear moving parts concealed

• Knife, putty, 1" wide blade, plastic handle.

• Feather Duster, Ostrich feathers with 12" handle

• Wet Floor Signs, plastic cones or signs, self-supporting

• Vacuum Cleaner

• Extractor Vacuum

• Extending window squeegee

• Extending ledge duster

• Articulated lift (cherry picker)

In addition to the above materials, the following supplies will be required:

• Soap, 3-1/2 - 4 oz. bar Ivory

• Soap, 3-1/2 - 4 oz. bar Lava

• Furniture Polish, Shine-UP, 15 oz. aerosol can or equal

• Polish, metal, 16 oz. Misty or equal

• Floor Wax, Johnson's or equal

• Floor Stripper, Johnson's or equal

• Floor Sealer, Johnson's or equal

• Bags, Polyethylene, 24 x 33 x .0015 mil

• Bags, Polyethylene, 40 x 48 x .003 mil

• Pads, stripper, 3m or equal

• Pads, buffing, 3m or equal

• Pads, polishing, 3M or equal

• Scouring Pad, 6" x 9" nylon, 3M #96 or equal

• Pad Holder, 6" x 9" 3M Doodle Bug #6472 or equal

• Steel Wool, #0 fine

• Sprayer, bottle only, 16 oz.

• Pump for above sprayer, spring lever action

• Glove, rubber, general purpose

• Toilet Tissue, type-2 ply, perforated, 96 rolls per case

• Toilet Seat Covers, 5000/cs Shieldor

• Solution/chemicals for removing stains with extracting vacuum cleaner

• Towels, bleached or unbleached, multi-fold

• Towels, bleached or unbleached, roll, 7"

• Spot Remover, Misty or equal

• Glass Cleaner, ammoniated

• Wood Furniture Treatment, Gillespie lemon oil or equal

• Host Carpet Dry Cleaning Compound

• Hospital grade disinfectant, (must kill major air and blood pathogens.

• Stone or quartz stone/solid surface cleaner

• Solution/chemicals for removing stains with extractor vacuum

Hand Soap Requirements:

All handwashing stations should be maintained in a clean, sanitary, and fully operational condition, with soap available always.

The Vendor shall be fully responsible for furnishing, refilling, and maintaining all hand soap supplies, including foam soap, at no additional cost to the City.

This includes:

• Continuous supply of soap

• Monitoring usage levels

• Timely refilling to prevent outages

Foam Soap Requirement:

All facilities equipped with foam soap dispensers shall use foam hand soap only.

Liquid soap or other soap types shall not be used in foam dispensers

All soaps must be:

• Compatible with installed dispensers

• Properly diluted or pre-formulated (as required)

• Suitable for high-traffic commercial use

Product Approval:

All soap products must:

• Be Custodial Administrator -approved prior to use

• Be of commercial/institutional quality

• Have current SDS documentation available upon request

• Be non-damaging to dispenser systems

Dispenser Maintenance:

The Contractor shall ensure all soap dispensers are:

• Fully functional

• Clean and free of residue or buildup

Immediately report to the Custodial Administrator:

• Broken or malfunctioning dispensers

• Maintain dispensers to prevent:

• Clogging

• Leakage

• Improper dispensing

Refill and Replacement Standards:

• Soap dispensers shall be checked and refilled during each service visit

• No dispenser shall be left:

a. Empty

b. Partially functional

c. Soap shall be filled before depletion to ensure continuous availability

Deficiency Criteria:

The following deficiencies shall be considered:

• Empty soap dispensers

• Use of incorrect soap type (non-foam)

• Incompatible or substandard soap products

• Dirty or malfunctioning dispensers

Enforcement:

Failure to comply shall be considered non-performance and may result in:

• Immediate corrective action (within required contract timeframe)

• Reservicing at no cost to the city

• Contract deductions

• Additional enforcement actions under Contract

Authority:

The Custodial Administrator reserves the right to:

• Approve or reject any soap product

• Require changes to product type or quality

• Enforce compliance at any time

THIS IS ONLY A PARTIAL LIST AND DOES NOT CONSTITUTE ALL OF THE MATERIALS THAT WILL BE REQUIRED

BY THE VENDOR FOR MAINTENANCE.