9280-27-R-IFBD-00003

Closed State & local contract opportunity Posted

Solicitation number
3160008184
State
Mississippi
Responses due

Opportunity facts

Jurisdiction
UNSPSC codes
Show all 27
Point of contact

Opportunity details come from ms.gov. Updated .

About this opportunity

Written by GovTribe AI ·

The University of Southern Mississippi is requesting proposals for a student housing management system under RFP 27-06 (solicitation 9280-27-R-IFBD-00003), with sealed bids due August 13, 2026 at 2:00 p.m. Central Time at Bond Hall, Room 214, Hattiesburg, Mississippi.

The University seeks an on-premise or hosted web-based, real-time student housing management solution to serve its Department of Housing and Residence Life, which currently manages over 3,500 student residents across 14 residence halls, one apartment complex, 10 sorority houses, and nine fraternity houses. The system must provide customizable applications including fee payment, contract management, billing, bulk email communication, roommate matching, automated room assignments, and comprehensive reporting capabilities. Critical requirements include integration with the University's PeopleSoft ERP system for student data and charges, and integration with the CASHNet credit card payment processing system. Cloud-hosted solutions must comply with Mississippi Enterprise Cloud Offsite Internet Hosting Security Policy.

The contract term is five years with the possibility of two one-year renewals. Project start is required within 30 days of purchase order issuance, or vendors must provide their best possible start date. Vendors must provide a minimum of three customer references from implementations completed within the last 12 months, preferably from higher education institutions. Pricing shall be submitted in United States dollars with annual invoicing preferred; implementation billing may be structured in installments based on mutually agreed-upon project milestones. Payment will be processed within 45 days of invoice receipt per Mississippi Code 31-7-305.

The evaluation committee will award based on a 100-point scoring rubric: Cost (35 points), Mandatory Requirements (45 points), Optional Requirements (5 points), References (5 points), and Implementation/Delivery Schedule (10 points). Written questions must be submitted to Bids@usm.edu no later than 5:00 p.m. seven calendar days before the bid opening date (August 6, 2026).

Opportunity text

NOTICE TO BIDDERS Sealed bids will be received in the Office of the Director of Procurement Services, The University of Southern Mississippi, 118 College Drive #5003, Bond Hall, Room 214, Hattiesburg, Mississippi, until Thursday, August 13, 2026, 2:

Files

File Type Posted
USM BID 27-06 LEGAL AD.pdf PDF
27-06 STUDENT HOUSING MANAGEMENT RFP_FINAL.pdf PDF

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