9280-25-R-IFBD-00046

The University of Southern Mississippi is seeking a comprehensive Computerized Maintenance Management System (CMMS) and Enterprise Asset Management System (EAMS) through a competitive bid process for its Physical Plant department. The solicitation, identified as Bid 25-41 and RFx number 3160007276, requires a robust software solution to manage work orders, assets, fleet, projects, maintenance, and inventory across multiple campus locations including the main campus, Gulf Park campus, and Gulf Coast Research Laboratory. Key deliverables include a system capable of processing approximately 20,000 annual work orders, supporting interdepartmental billing, project portfolio management, mobile accessibility, and SAML/Active Directory authentication. The evaluation will be points-based, with 100 total possible points distributed across cost (30 points), requirements (39 points), implementation schedule (15 points), and system integrations (16 points). Sealed bids will be received until Thursday, April 8, 2025, at 2:00 p.m. in the Office of the Director of Procurement Services, located at 118 College Drive #5003, Bond Hall, Room 214, in Hattiesburg, Mississippi.

The procurement does not specify explicit set-aside designations or restrictions on respondent types. The university currently uses webTMA and requires the new system to convert seven years of historical data, indicating an expectation of seamless transition and data migration. The proposed contract is structured as an initial five-year agreement with potential five-year renewal, seeking a 10-year technology standard. Technical requirements mandate a minimum of 20 concurrent desktop user licenses, 95 mobile/field personnel licenses, and unlimited self-service licenses. The system must integrate with the university's existing ERP (PeopleSoft) and comply with standards like ITIL, ISO 20000, and 508 accessibility guidelines. While specific budget ranges are not explicitly stated, the cost worksheet requires vendors to provide comprehensive pricing for software modules, including work order management, billing, space management, asset tracking, warehouse management, and project management, with all costs to be annualized and billed in one annual installment.