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- Attached to
- 9280-25-R-IFBD-00046
- Solicitation number
- 3160007276
- Issued by
- Greene County, Mississippi
About this file
This document is Addendum 4 for RFP 25-41 issued by the University of Southern Mississippi (USM) on 4 April 2025, addressing a prospective bidder's inquiry about historical data conversion for a Computerized Maintenance Management System (CMMS) and Enterprise Asset Management System (EAMS). The addendum provides detailed clarification about the scope of historical data migration, revealing that USM generates 20,000-25,000 work orders annually across its main and satellite campuses and research sites. These work orders include various documents such as photographs, invoices, purchase orders, and receipts. The university seeks a solution that can import this data while maintaining a searchable historical record, with the ability to map data fields and potentially archive non-active records.
The historical data conversion encompasses approximately 2,000-5,000 unique maintenance-worthy assets, including campus/site, building, room, equipment, vehicles, and tools. USM specifically desires to maintain historical cost data at multiple levels, including life-to-date, year-to-date, and two-year cost tracking. The university is particularly interested in a solution with a central file library that allows files like O&M manuals, PM procedures, maps, inspection records, and photographs to be mapped to multiple assets, thereby reducing storage requirements. The addendum emphasizes the university's preference for a comprehensive system that can efficiently manage and preserve its extensive maintenance and asset documentation.
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Other files
| File | Type | Posted |
|---|---|---|
| download.pdf | ||
| ADDENDUM 1.pdf | ||
| USM RFP 25-41 LEGAL AD.pdf | ||
| RFP PHYSICAL PLANT DEPT FINAL CMMS-EAMS.pdf | ||
| APPENDIX A - DETAILED SPECIFICATIONS AND REQUIREMENTS DRAFT UPDATED.xlsx | XLSX spreadsheet | |
| APPENDIX B-USM CMMS-EAMS COST WORKSHEET.docx.crdownload | CRDOWNLOAD file | |
| ADDENDUM 2.pdf | ||
| ADDENDUM 3.pdf | ||
| ADDENDUM 4.pdf | ||
| 173-20250321134207 OSSD.pdf | ||
| APPENDIX B-USM CMMS-EAMS COST WORKSHEET.docx | DOCX document |
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Text version
4 April 2025
Addendum 4 for RFP 25-41
This addendum provides answers to questions submitted by prospective bidders. The University’s answers are shown in RED.
Amber Floyd
Buyer, Procurement, and Contract Services
1. One requirement of the University's is: "Convert existing seven (7) years of historical data from current system" Are you able to give us any information on the scope of this historical data? (ex. count, types, any files or attachments, etc.)
a. USM generates approximately 20,000-25,000 work orders per year at it’s main and satellite campuses and research sites. These work orders can include photographs and documents including invoices, purchase orders and receipts. We are interested in solutions to import this data into a new solution if data fields can be mapped to maintain a searchable historical record of maintenance history. Non-active asset records can be deleted. Depending on cost, this data may be archived and stored on USM servers in a searchable format.
This is not the desired end solution.
b. USM desires to maintain historical cost data at the site/campus, building, equipment, vehicle and asset level. This includes life to date, year to date, and two year costs at a minimum.
c. Total maintenance worthy assets with records, including campus/site, building, room, equipment, vehicles and tools, totals
2,000-5,000 unique assets. These assets can include files including
O&M manuals, PM procedures, maps, inspection records, and photographs. USM is interested in a solution with a central file library so that files can be mapped to multiple assets to reduce storage requirements..
File details come from the government source that posted it. Updated .