APPENDIX B-USM CMMS-EAMS COST WORKSHEET.docx
DOCX document 17 KB Posted
- Attached to
- 9280-25-R-IFBD-00046
- Solicitation number
- 3160007276
- Issued by
- Greene County, Mississippi
About this file
This document is an Appendix B cost worksheet for a University System (USM) Computerized Maintenance Management System (CMMS) and Enterprise Asset Management System (EAMS) procurement. The solicitation requests vendors to submit comprehensive cost proposals for application software modules covering work order and problem management, billing and budgeting, space management, asset management, warehouse management, self-service management, service catalog, project management, and key and lock control systems. The proposal requires detailed cost itemization including hardware, software, setup fees, warranties, and maintenance, with vendors expected to provide a four-year pricing structure and guaranteed pricing for potential annual renewals.
The cost proposal has strict financial parameters, including a requirement that all costs be annualized and billed in one annual installment, with no separate travel expenses allowed. Vendors must guarantee proposal pricing for 120 days from the bid opening date and are prohibited from implementing price increases during the award or renewal periods. The University reserves the right to renew the contract annually for up to four years, with vendors able to propose fixed pricing or pricing with a maximum percentage increase. Any omitted components necessary for system operation must be provided by the vendor at no additional cost, ensuring a comprehensive and fully operational solution.
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Other files
| File | Type | Posted |
|---|---|---|
| download.pdf | ||
| ADDENDUM 1.pdf | ||
| USM RFP 25-41 LEGAL AD.pdf | ||
| download (1).pdf | ||
| RFP PHYSICAL PLANT DEPT FINAL CMMS-EAMS.pdf | ||
| APPENDIX A - DETAILED SPECIFICATIONS AND REQUIREMENTS DRAFT UPDATED.xlsx | XLSX spreadsheet | |
| APPENDIX B-USM CMMS-EAMS COST WORKSHEET.docx.crdownload | CRDOWNLOAD file | |
| ADDENDUM 2.pdf | ||
| ADDENDUM 3.pdf | ||
| ADDENDUM 4.pdf | ||
| 173-20250321134207 OSSD.pdf |
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Text version
Costs Cost Information Submission Vendors must propose a summary of all applicable project costs in the matrix that follows. The matrix must be supplemented by a cost itemization fully detailing the basis of each cost category. The level of detail must address the following elements as applicable: item, description, quantity, retail, discount, extension, and deliverable. Any cost not listed in this section may result in the Vendor providing those products or services at no charge to the University or face rejection of proposal. If your response to this RFP does not include an item listed below in the far left column, “Not Included” may be used.
| Description |
| One-Time Cost |
| Annual Cost (Years 1-4) |
| Maximum Annual Increase (%) |
Recommended application software, including all core modules to meet requirements detailed in Appendix B Work Order and Problem Management, Billing and Budgeting, Space Management, Asset Management, Warehouse Management, Self Service Management, and Service Catalog and all pricing for requirement items 126-191
Recommended application software modules to meet requirements detailed in Appendix B Project Management
Recommended application software modules to meet requirements detailed in Appendix B Key and Lock Control
Other required software (please itemize)
Recommended hardware
Additional hardware modules, please specify
Other required hardware (please itemize)
Setup fees
Warranties
Maintenance
Total
The proposal costs must be annualized to include a detailed itemization for all hardware by quantity and item, implementation/consulting services/personnel fees by resource type and number of hours, software by license, maintenance by item and term, permits by type, content by source, and any other items necessary for the service. The total of the itemized list must equal the total costs in the proposal.
The University is to be billed in one annual installment.
Travel expenses must not be billed separately. Proposal must take into account the cost of any travel expenses.
No Unspecified Costs Only items included in the itemized list will be considered part of the proposal and only those items will be included in any payments to the contractor.
If any component(s) necessary for operation of the requested system is omitted from Vendor’s proposal, the Vendor must be willing to provide the component(s) at no additional cost and included at the price in this RFP response. This includes, but is not limited to, all cabling, connectors, raceway, etc. necessary to render the configuration fully operational.
Price Changes during Award or Renewal Period A price increase will not be accepted during the award period or the renewal period, unless stipulated in the contract. However, the University will always take advantage of price decreases.
Expiration of Costs Proposed The proposal response price must be guaranteed for a minimum of one-hundred twenty (120) days from bid opening date.
The University reserves the right to renew this contract with the winning vendor on an annual basis. The proposal response must include guaranteed prices for annual renewals up to four (4) years. The prices may be fixed or based on a maximum percentage increase.
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