ADDENDUM 4.pdf
PDF 185 KB Posted
- Attached to
- 9280-25-R-IFBD-00046
- Solicitation number
- 3160007276
- Issued by
- Greene County, Mississippi
About this file
Addendum 4 for RFP 25-41 is an official document from the University of Southern Mississippi (USM) detailing clarifications for a Computerized Maintenance Management System (CMMS) and Enterprise Asset Management System (EAMS) procurement. The document provides detailed responses to a bidder's question about historical data conversion requirements, specifically outlining that USM generates approximately 20,000-25,000 work orders annually across its main and satellite campuses and research sites. The university seeks a solution to import historical data spanning seven years, with the ability to map data fields and maintain a searchable maintenance history record, including work orders with associated photographs, documents, invoices, purchase orders, and receipts.
The university's requirements include maintaining historical cost data at multiple levels (site/campus, building, equipment, vehicle, and asset), with life-to-date, year-to-date, and two-year cost tracking. USM has between 2,000-5,000 unique maintenance-worthy assets, which can include various files such as O&M manuals, preventive maintenance procedures, maps, inspection records, and photographs. The institution is particularly interested in a solution with a central file library that allows files to be mapped to multiple assets to reduce storage requirements, with the option to delete non-active asset records and potentially archive data on USM servers in a searchable format.
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Other files
| File | Type | Posted |
|---|---|---|
| download.pdf | ||
| ADDENDUM 1.pdf | ||
| USM RFP 25-41 LEGAL AD.pdf | ||
| download (1).pdf | ||
| RFP PHYSICAL PLANT DEPT FINAL CMMS-EAMS.pdf | ||
| APPENDIX A - DETAILED SPECIFICATIONS AND REQUIREMENTS DRAFT UPDATED.xlsx | XLSX spreadsheet | |
| APPENDIX B-USM CMMS-EAMS COST WORKSHEET.docx.crdownload | CRDOWNLOAD file | |
| ADDENDUM 2.pdf | ||
| ADDENDUM 3.pdf | ||
| 173-20250321134207 OSSD.pdf | ||
| APPENDIX B-USM CMMS-EAMS COST WORKSHEET.docx | DOCX document |
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Text version
4 April 2025
Addendum 4 for RFP 25-41
This addendum provides answers to questions submitted by prospective bidders. The University’s answers are shown in RED.
Amber Floyd
Buyer, Procurement, and Contract Services
1. One requirement of the University's is: "Convert existing seven (7) years of historical data from current system" Are you able to give us any information on the scope of this historical data? (ex. count, types, any files or attachments, etc.)
a. USM generates approximately 20,000-25,000 work orders per year at it’s main and satellite campuses and research sites. These work orders can include photographs and documents including invoices, purchase orders and receipts. We are interested in solutions to import this data into a new solution if data fields can be mapped to maintain a searchable historical record of maintenance history. Non-active asset records can be deleted. Depending on cost, this data may be archived and stored on USM servers in a searchable format.
This is not the desired end solution.
b. USM desires to maintain historical cost data at the site/campus, building, equipment, vehicle and asset level. This includes life to date, year to date, and two year costs at a minimum.
c. Total maintenance worthy assets with records, including campus/site, building, room, equipment, vehicles and tools, totals
2,000-5,000 unique assets. These assets can include files including
O&M manuals, PM procedures, maps, inspection records, and photographs. USM is interested in a solution with a central file library so that files can be mapped to multiple assets to reduce storage requirements..
File details come from the government source that posted it. Updated .