26-011-LH Paving The Way Project 3 (IFB) (10/9/25)

Macon-Bibb County, Georgia issued an Invitation for Bids (IFB #26-011-LH) for the Paving the Way Project-3, a comprehensive roadway repair and resurfacing initiative managed by the Engineering Department covering approximately 6.85 miles of street paving across 19 road segments including Goodall Mill Road, Guy Paine Road, Allied Industrial, Old Gaull City Road, Allen Road, and others. The procurement encompasses milling (8,124 tons), bituminous tack application (5,908.35 gallons), roadway patching (9,847.24 square yards), asphalt overlay with 12.5mm and 9.5mm Superpave materials (8,124 tons), installation and adjustment of sewer and storm manholes (113 each), installation and adjustment of water valve risers (79 each), traffic signal loop installation (9), and striping and pavement markings (92,948 linear feet of lines plus painted arrows, crosswalks, stop bars, and hatching), with all work required to comply with applicable codes and specifications outlined in the detailed bid documents. The successful contractor must commence work within 10 calendar days of notice to proceed and complete all work within 150 calendar days following receipt of necessary railroad permits, including cleanup and demobilization, with liquidated damages of $75 per day assessed for delays beyond the contract completion date. Sealed bids (one original and Flash Drive) were due by 12:00 noon on Thursday, October 9, 2025, at the Procurement Department, Suite 308, Macon-Bibb City Hall, 700 Poplar Street, Macon, Georgia 31201, with public bid opening at 2:00 p.m. the same day. A non-mandatory pre-bid conference was held on Wednesday, September 10, 2025, at 10:00 a.m. with a question submission deadline of Friday, September 12, 2025, at 3:00 p.m. Eastern time. Award will be based on total bid price in accordance with Official Code of Georgia Annotated Section 36-10-2.2, with the County reserving the right to reject any or all bids and award to other than the lowest bidder if deemed in the County's interest, as well as reserving the right to add additional roads to the project scope if the awarded bid is under the budgeted project amount.

Minority-owned, women-owned, and disadvantaged business enterprises were explicitly encouraged to participate in the solicitation process, with respondents encouraged to use M/W/DBE subcontractors where possible; small and disadvantaged businesses requiring assistance with the competitive process could contact Charise Stephens, Director of Small Business Affairs, at (478) 300-2297 or Cstephens2@maconbibb.us. The successful bidder was required to furnish a 5 percent bid bond, with performance and payment bonds each equal to 100 percent of the contract price from a surety rated B+ or better by A.M. Best Company and licensed in Georgia, and must provide worker's compensation insurance (statutory), general liability of $1,000,000 combined single limit with maximum $5,000 deductible, and automobile liability of $1,000,000 combined single limit with maximum $5,000 deductible, with Macon-Bibb County named as additional insured. The contractor must provide a one-year warranty on all labor and workmanship and submit quarterly subcontractor and supplier participation reports detailing minority-owned, women-owned, veteran-owned, and disadvantaged business enterprise participation. Six bidders initially responded with bids ranging from $1,672,819.55 to $2,121,163.30, while a separate bid tabulation documented three bidders with prices of $1,590,141.04 (Professional Paving LLC, the selected awardee), $1,770,310.72, and $2,335,515.93. The award amount to Professional Paving LLC was $1,590,141.04, with the contract awarded on October 30, 2025.