26-009-LH Paving the Way Project 1 (10/2/25)

This invitation for bids (IFB 26-009-LH) issued by the Macon-Bibb County Board of Commissioners, through its Engineering Department, seeks sealed bids for the Paving the Way Project 1, a roadway repair and resurfacing initiative encompassing approximately 9.53 miles of roadway across seven road segments including Fulton Mill Road, Dixon Road, and Rogers Road. The scope of work includes full-depth milling of 10,146.7 tons of pavement, application of 7,379.39 gallons of bituminous tack, roadway patching of 12,298.98 square yards, placement of 12.5mm and 9.5mm Superpave asphalt totaling 10,146.7 tons, installation and adjustment of 11 sewer and storm manholes and 12 water valve risers, and completion of roadway striping totaling 201,256 linear feet plus painted pavement markings, rumble strip profiles, and clipping of grassed shoulders. The successful contractor must commence work within 10 calendar days of the notice to proceed and complete all work within a 120-day contract period from issuance of the Notice to Proceed, with a one-year warranty on all labor and workmanship required upon completion. Sealed bids (1 original and Flash Drive) were due by 12:00 noon on Thursday, October 2, 2025, at the Procurement Department, Suite 308, Macon-Bibb City Hall, 700 Poplar Street, Macon, Georgia 31201, with public opening scheduled for 2:00 p.m. the same day. A pre-bid conference was held on September 10, 2025, at 10:00 a.m., and the deadline for submission of questions was Friday, September 12, 2025, at 3:00 p.m. Contract award will be made to the lowest responsive and responsible bidder in accordance with Georgia Official Code Section 36-10-2.2, and the successful contractor must provide a bid bond equal to 5% of the total base bid and Performance and Payment Bonds each equal to 100% of the contract price from A.M. Best-rated surety companies.

Minority-owned, women-owned, and disadvantaged business enterprises (M/W/DBE) are encouraged to participate in the solicitation, with small businesses and disadvantaged enterprises eligible to contact the Director of Small Business Affairs for assistance with the competitive process. Bidders must meet specific qualifications including adequate financial and legal stability to undertake the work, the ability to acquire and maintain required insurance coverage (Workers' Compensation statutory limits, General Liability of $1,000,000 combined single limit, and Automobile Liability of $1,000,000 combined single limit), and compliance with E-Verify employment verification requirements and debarment certifications. All bidders must submit quarterly Subcontractor/Supplier Participation Reports documenting use of subcontractors, and bidders are encouraged to utilize M/W/DBE subcontractors where possible. The procurement received three responsive bids: McLeroy Inc. submitted the lowest bid of $1,763,619.34, Triple R Paving & Construction LLC bid $2,137,598.47, and Summitt Construction submitted $2,502,006.86, with McLeroy Inc. being awarded the contract; all three bidders were classified as either Non-Local Minority Owned Business or Non-Local Non-Minority Owned Business entities. Macon-Bibb County reserves the right to expand the project scope and add additional roads beyond the original package if the awarded bid amount is less than total budgeted funds, ensuring full utilization of available project funding. Liquidated damages of $75 per day will be assessed for delays beyond the contract completion date, and a 10% retainage will be held on each progress payment until final payment.