26-004-LH LRA Paving Projects (8/21/25)

Macon-Bibb County, Georgia, issued Invitation for Bids (IFB) 26-004-LH for 2024 Local Resurfacing Assistance (LRA) Paving Projects to be executed by the Engineering Department. The procurement encompasses roadway repair and resurfacing work across 47-48 road segments totaling approximately 15.83 miles throughout Bibb County. Deliverables include milling of 9,407 tons, placement of 9.5mm Superpave asphalt totaling 9,407 tons at 1.25-inch depth (except Fulton Mill Road requiring 1.5-inch depth of 19mm asphalt), application of 8,240 gallons of bituminous tack coat, patching of 13,733 square yards with maximum 4-inch depth using 9.5mm Type 1 mix, adjustment of 252 manhole and water valve risers, thermoplastic striping and markings across 15.83 miles, and shoulder grass clipping across 9.60 miles. The successful contractor must complete all work within 150 calendar days from the Notice to Proceed, with work commencement required within 10 calendar days, operating Monday through Friday during daylight hours (8 a.m. to 5 p.m.) with provisions for approved nighttime work in congested downtown areas. Required qualifications include proper Georgia licensure for highway construction, submission of a 5% bid bond, and provision of 100% performance and payment bonds rated B+ or better by A.M. Best Company and licensed in Georgia. Insurance requirements mandate statutory workers' compensation coverage, $1,000,000 combined single limit general liability with $5,000 maximum deductible, and $1,000,000 automobile liability coverage with identical deductible limits, with Macon-Bibb County named as additional insured. The sealed bid submission deadline was 12:00 noon on August 21, 2025, with public opening at 2:00 p.m. the same day. A mandatory pre-bid conference was held July 30, 2025, at 10:00 a.m. in the Procurement Office Conference Room at 700 Poplar Street, Suite 306, Macon, Georgia 31201, with a question submission deadline of August 1, 2025, by 3:00 p.m. Eastern Standard Time. Award was based on lowest responsive total bid price in accordance with Georgia Code Section 36-10-2.2, with a 10% retainage withheld from each payment until final completion and liquidated damages of $75 per day assessed for delays beyond the completion date.

Macon-Bibb County actively encouraged participation from Minority-Owned Businesses (MBE), Women-Owned Businesses (WBE), Disadvantaged Business Enterprises (DBE), and other small disadvantaged businesses, with support available from Charise Stephens, Director of Small Business Affairs, at (478) 300-2297 or Cstephens2@maconbibb.us, and respondents were encouraged to utilize M/W/DBE subcontractors where possible. The solicitation contained no specific set-asides or restrictions limiting participation to particular vendor categories; however, all bidders were required to submit comprehensive qualification documentation including Bidder Qualification Forms, subcontractor lists, minority participation goal declarations, Financial & Legal Stability Statements, Insurability Statements, Debarment/Suspension/Ineligibility Certifications, Non-Collusion Affidavits, Macon-Bibb County Vendor Applications, Forms W-9, and E-Verify Affidavits. Six sealed bids were received and publicly opened on August 21, 2025, with bid amounts ranging from $2,260,603.29 to $2,907,913.60, though earlier bid tabulation documents indicate a lowest responsive bid of $1,985,581.70. Professional Paving Services was awarded the contract for $1,985,581.70 on September 4, 2025. The contractor must coordinate with the Macon Water Authority to locate and mark paved-over sanitary manholes, water valves, and storm drainage infrastructure prior to commencing work on main streets, and all work must comply with applicable building codes, OSHA regulations, Georgia Department of Transportation standards, with the contractor guaranteeing all labor and workmanship for a minimum of one year from completion.