Q702--Sarasota Outpatient Clinic - Initial Outfitting Transition & Activation (IOTA) Services

The Department of Veterans Affairs Technology Acquisition Center is soliciting Initial Outfitting, Transition, and Activation (IOTA) Services for the Sarasota Outpatient Clinic under solicitation 36C77626Q0079, with offers due March 3, 2026. The procurement encompasses comprehensive project management, interior design, furniture/fixtures/equipment (FF&E) planning, space planning, concept of operations and transition planning, acquisition planning support, warehousing, relocation services, activation support, training, and post-occupancy support for a major clinic facility transition. Key personnel requirements include an IOTA Activation Project Manager with a minimum of seven years of healthcare project management experience, an IOTA Senior Designer with at least five years of healthcare facility design experience and NCIDQ or CHID certification, and an IOTA Senior Transition Planner with a minimum of three years of transition planning experience. Award will be made based on best value evaluation considering key personnel qualifications (pass/fail), technical approach and labor sufficiency, past performance on federal contracts, and price reasonableness. All deliverables must pass government inspection on first submission 95 percent of the time, with performance monitored through a Quality Assurance Surveillance Plan employing quarterly inspections, random sampling, and complaint-driven reviews with five-tier performance ratings.

This solicitation is designated as a 100 percent Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside with no identified incumbent contractors. The contract value is $20 million on a firm-fixed-price basis covering a 39-month base period from April 30, 2026, through December 29, 2028, with two optional seven-month task periods for warehousing services and activation services that may be exercised via modification. Technical submissions are limited to 13 pages and must include the offeror's approach to executing each task, a detailed basis of estimate showing labor mix and hours (without pricing), past performance references from the last three years, and pricing using the government-provided worksheet; key personnel resumes may not exceed nine pages. Travel costs beyond 50 miles from the facility require pre-approval and will be reimbursed on a not-to-exceed, cost-reimbursable basis separate from the evaluated price. Performance will be conducted in Sarasota, Florida, with all work subject to VA facility security policies, OSHA requirements, ADA compliance, and HIPAA regulations.