FY27 Elevator Maintenance Base + 4 Option Year Service Contract @ Scott AFB
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- FA440726QDW01
- Agency
-
Air Mobility Command
Air Force, Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 238290 Other Building Equipment Contractors
- Place of performance
- Scott Air Force Base, Illinois 62225, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Air Force Air Mobility Command, through the 375th Contracting Squadron at Scott Air Force Base, Illinois, seeks full-service maintenance, repair, testing, and inspection of 31–34 vertical transportation equipment (VTE) units across the installation, with proposals due July 28, 2026 at 9:00 AM CST. This procurement is a 100% Total Small Business Set-Aside under NAICS 238290 with a $22.0 million size standard.
Place of performance is Scott Air Force Base, Illinois (South Drive, Scott AFB, IL 62225). The contract vehicle is a Requirements Contract with a five-year ordering period (October 1, 2026 through September 30, 2031), followed immediately by issuance of an initial Firm-Fixed-Price Task Order covering a Base Year plus four 12-month Option Years for routine maintenance, repair, and inspections. Over-and-above repairs and reimbursable parts are executed via separate as-needed FFP Task Orders.
The scope encompasses monthly preventive maintenance, routine and emergency repairs, and mandatory safety testing (annual inspections and five-year certifications for traction elevators) in strict compliance with ASME A17.1-2022 and Illinois state requirements. All pricing must be inclusive of labor, specialized tools, diagnostic equipment, materials, and transportation. The contractor must maintain a minimum 98% overall VTE availability rate (no single unit below 85% during any 30-day period), respond to routine service calls within 24 hours, on-duty emergency calls within 2 hours, and off-duty emergency calls within 3 hours. Preventive maintenance is performed at contractor expense; reimbursable parts exceeding $500 require Contracting Officer Representative approval, and parts over $2,500 require competitive pricing documentation.
Evaluation follows sequential best-value tradeoff methodology: Phase 1 assesses Technical Acceptability on an Acceptable/Unacceptable basis; Phase 2 evaluates Past Performance (recency, relevancy, and quality) for technically acceptable offerors; Phase 3 evaluates Price (reasonableness, completeness, and balance); Phase 4 conducts final tradeoff with Past Performance weighted significantly more important than Technical and Price combined. Offerors must submit five volumes: Administrative/Cover Letter (including CAGE Code and UEI Number), Technical Proposal (maximum 10 pages addressing technical plan, emergency response strategy, personnel qualifications, and program management), Past Performance Information (three examples from the past five years involving similar VTE or elevator maintenance), Pricing (completed worksheets for Base Year and four Option Years), and Solicitation Provisions and Contract Clauses with representations and certifications. The PSC code is J039. Contracting Officer is Brandon Katka (brandon.katka@us.af.mil, 618-578-1131); Contract Specialist is Nicholas Dillon Weiss (nicholas.weiss.5@us.af.mil, 618-256-9288).
Notice text
2 versions
Update #2 · Latest ·
Description:
The 375th Contracting Squadron at Scott Air Force Base, IL, is issuing this Request for Quotation (RFQ) for full-service maintenance, repair, and inspection of Vertical Transportation Equipment (VTE) units across the installation.
The contractor shall provide all personnel, equipment, specialized tools, materials, supervision, and non-personal services necessary to ensure continuous, safe, and reliable operation of the VTE. Performance must be executed in strict accordance with the attached Performance Work Statement (PWS) and stringent industry standards, specifically ASME A17.1 (Safety Code for Elevators and Escalators).
Key Requirements Include:
-
Monthly preventive maintenance and routine repair.
-
Execution of all required safety tests (including annual and 5-year certifications).
-
Strict emergency response times (24-hour routine, 2-hour on-duty emergency, 3-hour off-duty emergency).
-
Maintenance of a minimum 98% overall VTE availability rate.
Contract Vehicle:
The Government intends to award a single Requirements Contract with a five (5) year ordering period. Immediately following the award of the overarching contract, an initial Firm-Fixed-Price (FFP) Task Order will be issued covering a Base Year plus four (4) Option Years for routine VTE maintenance, repair, and inspections. Unforeseen "Over and Above" repairs and parts will be executed via separate, as-needed FFP Task Orders against the Requirements Contract.
Set-Aside:
This acquisition is solicited as a 100% Total Small Business Set-Aside under NAICS code 238290 (Other Building Equipment Contractors), with a small business size standard of $22.0M.
Evaluation Methodology:
Award will be made on a Best Value Tradeoff basis considering Technical Acceptability, Past Performance, and Price. The evaluation will be conducted sequentially: all quotes will first be evaluated for Technical acceptability on an Acceptable/Unacceptable basis. All technically acceptable offerors will then receive a full Past Performance evaluation. For the final tradeoff decision, Past Performance is considered significantly more important than Technical and Price combined.
Site Visit:
A site visit will be held on 25 June 2026 at 9:00 AM CST. Due to processing times, vendors are encouraged to arrive at the Scott AFB Visitor Center early to ensure they receive their pass in time for the start. Please see the attached RFQ for registration instructions.
Important Dates:
-
Site Visit: 25 June 2026 at 9:00 AM CST.
-
Questions Due: 02 July 2026 at 9:00 AM CST.
-
Quotes Due: 28 July 2026 at 9:00 AM CST.
Please refer to the attached RFQ document and Performance Work Statement (PWS) for complete submission instructions, evaluation criteria, and technical requirements. All questions and quotes must be submitted via email to the primary and secondary points of contact listed in the RFQ.
Update #1 ·
Description:
The 375th Contracting Squadron at Scott Air Force Base, IL, is issuing this Request for Quotation (RFQ) for full-service maintenance, repair, and inspection of thirty-two (32) Vertical Transportation Equipment (VTE) units across the installation.
The contractor shall provide all personnel, equipment, specialized tools, materials, supervision, and non-personal services necessary to ensure continuous, safe, and reliable operation of the VTE. Performance must be executed in strict accordance with the attached Performance Work Statement (PWS) and stringent industry standards, specifically ASME A17.1 (Safety Code for Elevators and Escalators).
Key Requirements Include:
-
Monthly preventive maintenance and routine repair.
-
Execution of all required safety tests (including annual and 5-year certifications).
-
Strict emergency response times (24-hour routine, 2-hour on-duty emergency, 3-hour off-duty emergency).
-
Maintenance of a minimum 98% overall VTE availability rate.
Contract Vehicle:
The Government intends to award a single Requirements Contract with a five (5) year ordering period. Immediately following the award of the overarching contract, an initial Firm-Fixed-Price (FFP) Task Order will be issued covering a Base Year plus four (4) Option Years for routine VTE maintenance, repair, and inspections. Unforeseen "Over and Above" repairs and parts will be executed via separate, as-needed FFP Task Orders against the Requirements Contract.
Set-Aside:
This acquisition is solicited as a 100% Total Small Business Set-Aside under NAICS code 238290 (Other Building Equipment Contractors), with a small business size standard of $22.0M.
Evaluation Methodology:
Award will be made on a Best Value Tradeoff basis considering Technical Acceptability, Past Performance, and Price. The evaluation will be conducted sequentially: all quotes will first be evaluated for Technical acceptability on an Acceptable/Unacceptable basis. All technically acceptable offerors will then receive a full Past Performance evaluation. For the final tradeoff decision, Past Performance is considered significantly more important than Technical and Price combined.
Site Visit:
A site visit will be held on 25 June 2026 at 9:00 AM CST. Due to processing times, vendors are encouraged to arrive at the Scott AFB Visitor Center early to ensure they receive their pass in time for the start. Please see the attached RFQ for registration instructions.
Important Dates:
-
Site Visit: 25 June 2026 at 9:00 AM CST.
-
Questions Due: 02 July 2026 at 9:00 AM CST.
-
Quotes Due: 14 July 2026 at 9:00 AM CST.
Please refer to the attached RFQ document and Performance Work Statement (PWS) for complete submission instructions, evaluation criteria, and technical requirements. All questions and quotes must be submitted via email to the primary and secondary points of contact listed in the RFQ.
Files
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Notice history
| Notice | Type | Posted |
|---|---|---|
| FY27 Elevator Maintenance Base + 4 Option Year Service Contract @ Scott AFB | Award Notice | |
| This notice | Solicitation |
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