RFQ Attachment 1 VTE MX Performance Work Statement 25 Feb 2026.docx

PERFORMANCE WORK STATEMENT

FOR

VERTICAL TRANSPORTATION EQUIPMENT MAINTENANCE, REPAIR, & INSPECTION SERVICES

AT

SCOTT AFB, IL

Prepared by:

Theodore Sotoropolis

375 CES / CEOES

(618) 256-2698

25 February 2026

1. DESCRIPTION OF SERVICES

1.1 The Contractor shall provide all management, tools, supplies, equipment, parts and labor necessary to maintain, repair, and inspect the real property Vertical Transportation Equipment (VTE) at Scott AFB Illinois in a manner that will ensure continuous and safe operation. NOTE: The term “VTE” in this Performance Work Statement (PWS) includes all equipment listed in Appendix A, “VTE Equipment Listing.”

1.2 This is a full repair and maintenance, parts-reimbursable contract. The VTE service provider (Contractor) shall take total service responsibility for the equipment identified in Appendix A to include monthly maintenance, inspections, certifications, routine service calls, emergency service calls and repairs. Information regarding reimbursable parts can be found in Paragraph 4. The contractor is not responsible for costs associated with excluded services. Excluded services detailed in Paragraph 5 include replacements, alterations and modernizations and are reimbursable under the “Over and Above” CLIN.

1.3 The Contractor must perform all of the required annual safety code tests on all VTE, as well as the required five (5) year safety and buffer tests on traction elevators, at the Contractor's expense, and provide documentation that the tests have been performed as required by ASME Al7.1-2022, or latest edition, as adopted by the ASME A17.1 Main Code Committee, Safety Code for Elevators and Escalators, the latest edition of ASME A7.2 Elevator Inspectors Manual, and the State of Illinois, for any periodic tests required as of the date of contract award. The Contractor is responsible for all annual inspection costs including the State Inspector.

1.4 The Contractor assumes all responsibility and shall ensure all VTEs identified in this contract are operating safely and within the performance objectives identified in Paragraph 9, Service Summary and that all work performed under this contract is in accordance with:

· (ASME A17.1-2022) Safety Code for Elevators and Escalators

· (A17.2-2023) Guide for Inspection of Elevators, Escalators, and Moving Walks

· Safety Code for Existing Elevators and Escalators

· (NFPA) National Fire Protection Association Standards

· (UFC) 3-600-01 Unified Facilities Criteria

· Fire Protection Engineering for Facilities

· (OSHA) Occupational Safety and Health Administration

· Standards and the recommendations of the Original Equipment Manufacturer (OEM)

2. MAINTENANCE, REPAIR AND INSPECTION SERVICES

2.1 During all maintenance, repair and inspection services the Contractor shall place suitable, professionally designed signs, on all elevator entrances anytime an elevator is removed from service for routine maintenance or scheduled repairs, and when the elevator technician arrives at the facility in response to any emergency call-back. Install the signs immediately upon arrival, and remove the signs when the elevator repair is completed, and the elevator is restored to normal operation. Cleaning of equipment spaces and daily cleanup of job sites in conjunction with maintenance, inspections and tests, and repairs is required.

2.2 The Contractor shall provide sufficient time for the maintenance technicians to perform the required preventive maintenance work necessary towards keeping the VTE equipment in the highest quality condition or standards at all times. The Contractor must perform preventive maintenance work in a manner that shall minimize VTE service calls and outages. The VTE availability rate for all VTE shall be no less than 98% as calculated in Paragraph 9, Services Summary. The availability rate of any single VTE shall be no less than 85% during any 30 day period as calculated in Paragraph 9. If a VTE is inoperable for any portion of a day then that entire day is considered as a down day. Failure of either calculation is a failure in VTE availability rate.

2.3 Ride quality on all elevators and indoor ADA lifts shall be smooth, quiet, and free from objectionable noises, scrapes, rattling sounds, vibrations, lateral car movement or harshness in acceleration and deceleration control. Check performance on a monthly basis, during the preventive maintenance work.

2.4 The Contractor shall provide scheduled routine preventive maintenance on all of the VTEs listed on Appendix A at least one (1) time per month to ensure VTEs operate in a professional, trouble-free, first-class manner.

2.5 To facilitate accessibility in restricted facilities the Contractor shall submit a sufficiently detailed monthly maintenance schedule to the COR at least 7 calendar days in advance of any maintenance service activity. Delays associated with restricted access facilities are expected and will be at no additional cost to the Government.

2.6 The Contractor shall perform preventative maintenance and inspections on all VTE in accordance with the Contractor’s Maintenance Control Program (MCP) to ensure reliable and continuous safe operation at no additional cost to the Government. The maintenance work shall be in accordance with commercial practices or manufacturer’s specifications and shall be intended to maintain the VTE in safe and reliable operating condition. The MCP is required to specify appropriate intervals for specific maintenance items. Refer to Paragraph 8, “Submittals” for additional information regarding MCP requirements.

2.7 In the event additional maintenance time is required to keep the elevator equipment operating in a professional, trouble-free, first-class manner, the Contractor is required to provide the necessary maintenance required to accomplish the work without additional cost to the Government. Additional preventative maintenance shall be provided by the Contractor if more than 2 service calls are made during any month for any VTE.

2.8 All work performed under this Contract shall be performed during normal duty hours, see Paragraph 12.2.

2.9 In the event the Contractor fails to perform any scheduled annual inspections or monthly preventive maintenance in accordance with the requirements of this PWS, the Government shall have the right to deduct the total cost of the monthly service agreement value, as a penalty for failure to perform, for any elevator unit that is not properly serviced or maintained during any month, in the sole opinion of the Government. The deducted amount shall not be prorated, and is on a per incident basis.

2.10 The Contractor shall perform all inspections and tests as required under ASME A17.1 Appendix N, using a Qualified Elevator Inspector (QEI). The first annual test shall include the five-(5)-year test for all traction and roped hydraulic elevators regardless of due date. The three- (3) - year test shall be scheduled in conjunction with the annual test two (2) years later from the first annual test.

2.11 Upon the completion of the annual inspection the contractor shall provide evidence of annual tests to the COR and/or to the State of Illinois as may be applicable by State Law. Costs of performing the tests and any fees associated shall be at the expense of the Contractor.

2.12 The Government may perform inspections on the VTE at no cost to the Contractor for purposes of capital asset management and quality assurance. If discrepancies are discovered during these inspections, the Contractor will be notified in writing of any determination and may be responsible for the corrective actions.

2.13 Each elevator machine room area or equipment location shall be equipped with a COR approved check chart for use when performing preventative maintenance on the equipment. These check charts shall be updated during EACH maintenance or service call visit, reflecting the work performed at that time. These records shall be suitable for the type of equipment involved, and stored in an agreed upon location.

2.14 The written records kept in each elevator machine room shall be legible and sufficiently detailed to reflect the work performed. The records shall include the dates for preventative maintenance, service call, repairs, adjustments, tests, voltage checks, list of parts, supplies or equipment being replaced or installed on the elevator equipment, and other information regarding the care and operation of the elevators. The Contractor shall perform periodic tests of the firemen's emergency recall system on all elevators on a monthly basis, and maintain a written log of the tests. The tests shall be as required by the elevator code. Notify the COR in the event any test, involving government supplied equipment, is not successful.

3. SERVICE CALLS

3.1 The Contractor shall respond to routine and emergency repair service calls under the full maintenance, repair and inspection service agreement at no additional charge to the Government. All repair work shall be done in accordance with standard commercial practices and in accordance with Paragraph 4. Only the COR and/or COR alternate shall order service calls.

3.2 Routine service calls are non-emergency VTE malfunctions that occur during normal duty hours (M-F 0700-1700). The Contractor shall initiate a service call upon being notified by the COR of a VTE malfunction or discrepancy. The Contractor shall respond to routine service calls in-person at the VTE within 24 hours and begin troubleshooting. The Contractor shall remain on site actively troubleshooting the malfunction during duty hours until the service call is completed; either by returning the VTE to service or having identified the faulty part(s). Under no circumstances shall the Contractor abandon a service call prior to completion. Abandonment shall be in the sole opinion of the Contracting Officer and shall be deemed a failure to respond and will be counted against the Contractor’s Response time as calculated in #3 or #4 of Paragraph 9 Service Summary.

3.3 Emergency service calls are defined as calls made for services when a VTE system fails and constitutes a danger to personnel, threatens to damage properties, or threatens to disrupt mission operations. Contractor response time for emergency service calls during duty hours is two (2) hours. The Contractor response time for emergency service calls during non-duty hours is three (3) hours. The Contractor shall be on site and prepared to begin troubleshooting the malfunction within the response time at no additional cost to the Government.

3.4 Upon arrival to an emergency service call the Contractor shall immediately begin working to mitigate the malfunction that caused the emergency situation. The Contractor shall remain at the job site until the COR and the Contractor have collectively determined when the emergency situation has been successfully mitigated and/or stabilized; at which time the service call will be downgraded to a routine service call. If further repairs are needed the Contractor shall proceed in accordance with paragraph 4.

3.5 In the event any VTE is out of service for an extended time period the Contractor shall notify the COR with periodic updates so that the COR will be able to respond to all parties involved.

3.6 The maximum acceptable allowable number of malfunctions during any month is two (2) call-backs for any single VTE regardless of equipment type. The Contractor shall be considered as failing to maintain the VTE equipment in a suitable manner when a 3rd service call is made. Service calls resulting from abnormal conditions listed in Paragraph 5.4 shall not count against Contractor performance. The number of equipment call-backs or outages excludes conditions related to power failure, vandalism, neglect, misuse, abuse, or other abnormal conditions as described in Paragraph 5.5.

3.7 If parts are needed to return the unit to service at the completion of a service call the Contractor shall submit for approval to the COR within 48 hours a cost estimate for replacement part(s). Once approved by the COR the Contractor shall immediately order all parts necessary to correct the malfunction/discrepancy. The Contractor has a maximum of 7 calendar days after the part(s) has arrived to complete the repair. See Paragraph 4 for additional information regarding reimbursable parts.

4. REIMBURSABLE PARTS

4.1 The contractor shall be responsible for procuring all required repair and replacement parts, reimbursable by the Government at cost. For the purpose of such reimbursements, a copy of the supplier's original invoice shall be attached to the request for reimbursement and submitted to the designated COR. Prior to purchasing replacement parts with an estimated value of $2,500 or more, the contractor shall seek two or more competitive price quotations. Documentation of evidence to obtain competitive pricing shall support and be submitted with request for reimbursement. Prices offered in GSA catalogs are sufficient for competitive pricing. Current pricing and documentation must be delivered to the designated COR before purchasing any single replacement part over $500. Consumable materials and supplies are not reimbursable. Any purchase over $500 must be approved by the COR prior to purchase.

The Unified Facilities Guide Specifications (UFGS) and the UFC shall be used to benchmark acceptable replacement parts/components. Refer to the following references:

· UFGS 14 21 00. 00 20 Electric Traction Elevators

· UFGS 14 21 13 Electric Traction Freight Elevators

· UFGS 14 21 23 Electric Traction Passenger Elevators

· UFGS 14 2 00 Hydraulic Elevators

4.2 The Contractor shall use Original Equipment Manufacturer (OEM) parts, unless the original equipment manufacturer is no longer able to provide a genuine replacement part or assembly. Prior to replacement of any part or parts with non-original equipment manufacturer parts the Contractor must first notify the COR in writing that the part is no longer available from the elevator equipment manufacturer. The Contractor shall then suggest an alternative part or assembly that will perform in exactly the same manner as though it was manufactured by the original equipment manufacturer. Also, a letter is required from the original equipment manufacturer, if they are still in business, indicating that a direct replacement part is not available. The requirement for Original Equipment Manufacturer (OEM) parts applies to all parts on the elevator equipment covered by this PWS. All repair work shall be in accordance with:

· Standard commercial (best) practices

· Using only new parts/components of equal quality

· Parts specified by (VTE) manufacturer to accomplish repairs

If new parts/component are unavailable, a substitution (waiver) may be allowed -

· To use different components/parts which are equivalent with COR approval.

· To substitute part/components with the same form, fit, and function.

· Substitute parts which have passed (OEM/manufacturing) testing.

4.3 All incandescent elevator operating fixture lamps shall be replaced with LED type lamps when a fixture requires lamp replacement. This applies to all cab and landing signal fixtures only.

5. EXCLUDED SERVICES

5.1 Excluded services are catastrophic events, replacements/alterations/modernizations and other abnormal conditions services that are not included in the monthly maintenance, repair and inspection services contract. Excluded services are reimbursable with the “Over and Above” contract line item.

5.2 The Contractor shall not be responsible for catastrophic repairs or renewals caused by extreme events (i.e. rare events such of fires, floods, storms, seismic activity, lightning, civil unrest, government actions, abuse, acts of civil authorities). If unforeseen damage occurs, the contractor shall:

· Promptly notify the COR in writing of any such circumstances.

· Describe how the event(s) impacted the VTE system(s).

· Describe how the event(s) impacted the VTE system(s).

· Include numerous photographs of damaged areas or components.

5.3 In the event that the Contractor encounters damage caused by a catastrophic event the Contractor will report the situation to the Contracting Officer’s Representative (COR). The report will include the work location, a detailed scope of the required work, justification for Contractor determination that the work was not included in the contract, and an itemized cost estimate (including time to repair, all required parts and a breakdown of labor hours). NOTE: Any part, component or assembly unavailable from the manufacturer due to obsolescence, remains the Contractor’s responsibility to obtain an engineered equivalent product from a commercial source.

5.4 Replacements, alterations and modernizations on existing VTE may include the modernization of equipment and may be necessary for aesthetics or the betterment to the safe operation of the equipment. The COR may request from the Contractor a proposal for work for complete replacements, cab upgrades, alterations and modernizations. Proposals shall be itemized in sufficient detail so that all aspects of the work can be evaluated. When an alteration is made, all affected safety requirements must be complied with. All work as part of an alteration is required to comply with specific requirements of the current ASME A17.1 Code edition. See ASME A17.1 for requirements.

· Standard commercial (best) practices

· Using only new parts/components of equal or greater quality

· Parts specified by (VTE) manufacturer to accomplish repairs

· Comply with all applicable codes and regulations

5.5 Additionally, the Contractor shall not be responsible for abnormal conditions such as:

· Vandalism, neglect, misuse, or abuse.

· Removal of items from pit areas.

· Removing objects in elevator door thresholds.

· Excessive outages caused by unexplainable power failures*

· Elevators found on fire recall, or other disruptive events that impact elevator operation.

* Power surges or fluctuations of power which cause in excess of 2 service calls per month for any single VTE shall be considered abnormal. Labor for the 3rd and all subsequent service calls during the month will be billed as “Over and Above.”

6. QUALITY CONTROL

6.1 Contractor shall develop and maintain a written Quality Control Program (QCP) for the duration of the performance period to ensure maintenance and repair services are performed in accordance with ANSI/ASME A17.1 (2022) and other applicable standards and codes. Within 30 calendar days of award the Contractor shall deliver the QCP to the COR and provide updates as required during the period of performance. At a minimum the QCP shall include:

· Procedures to eliminate reoccurrence of initial (identified/repaired) defects.

· Procedures to meet performance objectives identified in Paragraph 12, Service Summary.

· Describe how the Contractor ensures quality performance during the contract.

· Inspection forms and records which will be used for the service.

· Sufficiently detailed procedures for the handling complaints.

· Contact information for the quality control officer.

7. POST AWARD SITE SURVEY

7.1 The Contractor shall have 30 calendar days from contract award to identify any existing conditions that prevent the full functionality of all VTE listed in Appendix A, “VTE Equipment Listing.” The Government has the option to complete the repairs or direct the Contractor to complete the repairs at Government expense. After this period the Contractor accepts responsibility for the condition of all equipment.

8. SUBMITTALS

8.1 Within calendar 30 days after contract award the Contractor shall develop and submit to the COR an annual written Maintenance Control Program (MCP) for each VTE to cover the basic contract and any option periods. Each VTE shall have its own MCP tailored for the specific maintenance, testing, and inspection requirements of the equipment. The MCP shall be developed according to requirements in ASME 17.1, Paragraph 8.6.1.2 and at a minimum shall include required inspections, timelines for inspections and maintenance to be performed during the performance period.

8.2 The Contractor shall submit service/repair tickets to the COR within 2 calendar days of all maintenance, servicing, inspection or repair activity. At a minimum the ticket shall include the date, VTE location, name of technician and description of work. Multiple activities shall not be bundled on a single ticket.

8.3 On a monthly basis, the Contractor shall provide a complete report of all VTE related work performed for the installation. This will include a listing of each VTE and the work performed. This report shall be easily understandable and legible. It shall list all preventative maintenance work, call-backs, unscheduled work, scheduled work and all required tests. The report shall also include the time the call was received by the Contractor and time when work was started and completed. All work shall be broken down on a per VTE basis, not a generalization of tasks.

8.4 The Contractor shall submit to the COR an unaltered non-redacted copy of manufacturers invoices for all reimbursable replacement parts within 14 calendar days of receipt.

8.5 The Contractor shall develop, maintain and submit for approval a Quality Control Program QCP. QCP requirements are detailed in Paragraph 6.

9. SERVICES SUMMARY The Government will evaluate the Contractor performance in accordance with the following criteria.

1. Monthly Maintenance and Annual Inspections 100% complete.

100% Monthly Maintenance Completion Rate.

Inspection & Monthly Maintenance Documentation

4. Routine Service Call Response Time Response to routine calls within time specified in Paragraph 3.2.

5. Emergency Service Call Response Time.

Response to emergency calls within time specified in paragraph 3.3.

6. Call-Backs.

Repairs are of high quality resulting in reduced service calls.

8. Preventative Maintenance - MCP Adherence

9. Service Call Completion Displays efficient troubleshooting capability.

10. GOVERNMENT FURNISHED PROPERTY AND SERVICES. The Government does not anticipate providing any Government Furnished Property (GFP).

11. LABOR REPORTING. The contractor shall report all contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the VTE Maintenance via a secure data collection site. That contractor is required to completely fill in all required data fields at http://www.ecmra.mil. Reporting inputs will be the labor executed during the period of performance for each government fiscal year (FY), which run 1 October through 30 September. While inputs may be reported any time during that FY, all data shall be reported no later than 31 October of each calendar year. Contractors may direct all questions to the CMRA help desk.

12. GENERAL INFORMATION

12.1 CONTRACTOR CONTACT INFORMATION. The Contractor shall provide the names and telephone numbers for individuals appointed as Point of Contact (POC) for all work requirements stated herein.

12.2 HOURS OF OPERATION

12.2.1 NORMAL HOURS. Normal hours of operation shall be between the hours of 0700 to 1700 hours, Monday through Friday. Specific exceptions to these hours are listed in paragraph 12.2.2. The Government reserves the right to change hours of operation or restrict Contractor access. The Contractor may request to work hours other than normal duty hours; Contractor shall receive authorization from the COR or Government Representative. Approval of changes in normal work hours, extended hours during exercises or mission changes will not be unreasonably withheld.

12.2.2 FEDERAL HOLIDAYS. The Contractor is not required to provide services other than emergency on Federal holidays. Current holidays include: New Year’s Day, Martin Luther King’s Birthday, President’s Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, and Christmas Day.

12.3 SECURITY REQUIREMENTS. All personnel employed by the Contractor in the performance of this contract and any representative(s) of the Contractor entering the Government installation shall abide by all security regulations of the installation.

12.4 CONTRACTOR CONSENT TO BACKGROUND CHECKS. The contractor and, as applicable, subcontractor shall not employ persons for work on this contract if such employee is identified as a “potential threat.”

A Potential Threat relates to:

· The health, safety, security, general wellbeing or operational mission of the installation

· The safety, security, or health of its employees or population

· LEADS checks will verify if a person is wanted by Police, local, county, state, or Federal agencies.

The contractor (or subcontractor) must not employ persons under this contract who have an outstanding criminal warrant as identified by Law Enforcement Agency Data System (LEADS) through the National Crime Information Center.

All contractor and subcontractor personnel must consent to LEADS background checks. Contractor and subcontractor personnel who do not consent to an LEADS check will be denied access to the installation. Information required to conduct an LEADS check includes: full name, driver’s license number, and/or social security number, date of birth of the person entering the installation, and completion of a background check questionnaire. The contractor shall provide this information using the Scott AFB Form 21, Contractors Consent for Background Check, and shall submit it in conjunction with the contractor’s request for either base or vehicle passes. Completion of a successful LEADS check does not invalidate the requirement for an escort when contractor or subcontractor personnel are working within controlled or restricted areas.

Contractors shall ensure their employees and those of their subcontracts have the proper credentials allowing them to work in the United States. Persons later found to be undocumented or illegal aliens will be remanded to the proper authorities. The contractor shall not be entitled to any compensation for delays or expenses associated with complying with the provisions of this clause. Furthermore, nothing in this clause shall excuse the contractor from proceeding with the contract as required.

12.5 BADGES. The contractor is required to provide identification badges for their employees. All contractor personnel shall wear these badges while on duty on the government site. Badges are required to identify the individual, company name, and be clearly and distinctly marked as contractor. Size, color, style, etc. are to be mutually agreed to by contractor and government. The contractor’s identification badge will not be used as an entry requirement for installation entry or into any government designated controlled or restricted area. All DBIDS cards/passes will be turned in to the Visitors Control Center upon expiration of pass and/or completion of contract.

12.6 CONTRACTOR REGISTRATION OF VEHICLES ON SCOTT AFB. All contractor or contractor employees’ vehicles used for the performance of this contract shall comply with all local, state and federal regulations. Additionally any pass shall be surrendered to Security Forces upon demand to positively identify a persons need to be on Scott AFB.

12.7 ACCESS TO INSTALLATION DURING FORCE PROTECTION CONDITIONS (FPCONS). Contractors will be assigned a mission essential designation IAW requirements contained in Scott Air Force Base Integrated Defense Plan 31-1. Only the installation commander or the unit commander requesting contract support will assign the mission essential designation.

12.8 PROPERTY PROTECTION. Property protection for facility where the contractors’ primary work center is located will be the responsibility of the local facility manager and local Government Security Manager, or their duly authorized representative IAW AFI 31-101, Integrated Defense and command/local directives. The contractor shall safeguard all government-owned equipment and materials in his/her possession or use.

12.9 SAFEGUARDING CLASSIFIED OR UNCLASSIFIED INFORMATION. The contractor shall meet Air Force standards for storing, processing, and handling classified information and systems. Additionally, all resources (e.g. maps, publication/instructions, photos) provided by the government to assist the contractor in the performance of their contract will be surrendered upon termination of employment or the end of the contract performance period.

12.10 NON-DISCLOSURE AGREEMENTS. To safeguard information, the contractor shall enter into non-disclosure agreements with the responsible local security manager.

12.11 PRIVACY ACT. Work on this project requires that personnel have access to Privacy Information. Personnel shall adhere to the Privacy Act, Title 5 of the U.S. Code, Section 552a and applicable agency rules and regulations.

12.12 CONTRACTORS WORKING IN CONTROLLED OR RESTRICTED AREAS. The unit requesting contract support will provide escort(s) for contractors at all times when within a controlled area. Contractors shall not escort other contractor employees within controlled or restricted areas. In addition, contractors shall fulfill, maintain, and comply with all security requirements IAW Scott Air Force Base Integrated Defense Plan 31-1, and command/local directives.

12.13 ACCESS TO GOVERNMENT FACILITIES WITH CONTROLLED OR RESTRICTED AREAS. The contractor shall comply with security regulations imposed by the installation commander and/or the agency responsible for the project location. Due to specific mission requirements inherent in the nature of controlled or restricted areas on Scott AFB, the government may direct the contractor to leave the controlled or restricted areas at any given time.

12.14 CONTRACTORS RESPONSIBILITIES WHILE WORKING IN CONTROLLED/RESTRICTED AREAS. Only contractor personnel with proper authority and qualifications shall enter a controlled or restricted area. Certain facilities require the issuance of an AF Form 1199. The government, at any time, may revoke the AF Form 1199. The procedures for the issuance of an AF Form 1199 are contained in Scott Air Force Base Integrated Defense Plan 31-1. Contractors shall not escort other contractor employees within controlled or restricted areas. In addition, contractors shall fulfill, maintain, and comply with all security requirements contained in Scott Air Force Base Integrated Defense Plan 31-1.

12.15 ACCESS TO GOVERNMENT FACILITIES WITH CONTROLLED OR RESTRICTED AREAS FOR REPLACEMENT CONTRACTORS. The unit requesting contract support will continuously escort replacement contractors, not initially possessing the proper clearances and requiring entry to controlled or restricted areas. Replacement contractors shall submit paperwork within 30 days of being assigned to obtain an approved security clearance or favorable review. Replacement contractor personnel shall obtain a security clearance prior to working with, or having direct access to, classified material. In addition, replacement contractor personnel shall obtain a “Favorable Review” prior to having access to a Controlled Area. The above information shall be submitted to 375 SFS/S5X.

12.16 CONTINUATION OF ESSENTIAL DEPARTMENT OF DEFENSE SERVICES DURING CRISIS DECLARED BY THE NATIONAL COMMAND AUTHORITY OR OVERSEAS COMBATANT COMMANDER. N/A

12.17 SPECIAL QUALIFICATIONS. The Contractor representative will be licensed by the State in which the work is conducted to provide the services specified in this contract. All work will be performed by personnel who are trained and qualified for the systems and equipment. Contractor personnel shall be certified by appropriate federal and state regulatory agencies to meet federal and local certification requirements (documentation provided to COR upon request) in maintenance of VTE.

12.18 SCHEDULE COORDINATION. The Contractor, through the COR, shall be responsible for coordinating all phases of his/her operations with the appropriate base personnel. The facilities shall remain in operation while the Contractor is working, and it is up to the Contractor to coordinate around the normal activities of the facility.

12.19 ENVIRONMENTAL CONTROL. The Contractor shall comply, and assure that all subcontractors comply, with all applicable federal, state, and local laws, regulations, ordinances, policies and standards related to environmental matters. Where applicable, the Contractor shall use environmentally safe products in the course of completion of their project. The Contractor shall maintain, in company vehicle on site, Safety Data Sheets (SDS) for all chemicals. A copy of all SDS will be provided to the COR. The SDS data is subject to random checks by the government. Contractor shall maintain, and provide on demand, an inventory of materials being brought on the Government facility. The Contractor shall complete, and provide on demand, monthly inventories of HAZMAT used, including but not limited to: solvents, paints, degreasers, greases, Ozone Depleting Substances, and oils brought on to the Government facility. If the Contractor spills or releases any HAZMAT or other substance contained in 40 CFR 302 into the environment, the Contractor shall immediately notify the COR and appropriate emergency responders. The Contractor is responsible for all costs associated with clean-up and restoration, including any applicable fines and/or penalties. The Contractor shall maintain a spill plan as required by federal, state, and local laws and regulations.

12.20 ASBESTOS. The Contractor shall comply with Section 29 CFR 1910.1001(j) (7) (IV). The VTE may be located in facilities that may contain ACM or PACM. The Contractor (not the Government) shall determine if any exposure to ACM may result in performing work under the contract.

12.21 NON-PERSONAL SERVICES AND/OR INHERENTLY GOVERNMENTAL SERVICES. The Government will neither supervise contractor employees nor control the method by which the contractor performs the required tasks. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the contractor feels that any actions constitute, or are perceived to constitute personal services, it shall be the contractor’s responsibility to notify the PCO immediately. These services shall not be used to perform work of a policy/decision making or management nature, (e.g., inherently governmental functions). All decisions relative to programs supported by the contractor shall be the sole responsibility of the Government.

12.22 CONTRACTOR MANPOWER REPORTING. The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Vertical Transportation Equipment via a secure data collection site. The contractor is required to completely fill in all required data fields at http://www.ecmra.mil. Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October* of each calendar year. Contractors may direct questions to the CMRA help desk.

APPENDICES

Appendix A

VTE Equipment Listing