Custodial Services at Spangdahlem Air Base, Germany
Closed Solicitation Posted
- Solicitation number
- FA560625Q0002
- Agency
- Air Forces Europe and Africa Air Force, Department of Defense
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 561720 Janitorial Services
- PSC
- S201 Housekeeping- Custodial Janitorial
- Place of performance
- Rhineland-Palatinate D-545 Germany
- Points of contact
-
- Lars Falco Dahinten lars.dahinten.de@us.af.mil +496565619522
- Anja Weber-Sabo anja.weber-sabo.1.de@us.af.mil +4906565619512
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Air Force United States Air Forces in Europe - Air Forces Africa is seeking a contractor to provide comprehensive custodial services at Spangdahlem Air Base in Germany. The solicitation requires the selected vendor to manage all cleaning tasks for various facilities, including restroom maintenance, floor care, and supply replenishment across multiple buildings such as fitness centers, child development centers, and administrative spaces. Contractors must possess either ISO 9001 or RAL-GZ-902 certification and be licensed to operate in Germany. The contract will utilize a Highest Technically Rated Offeror (HTRO) evaluation methodology, with technical scores based on years of consecutive custodial work experience and total square meters of service coverage. Technical proposals will be scored up to 10,000 points, with a minimum threshold of 8,000 points required for consideration. Key dates include a site visit on December 18, 2024, a question deadline of December 30, 2024, and proposal submissions due by January 16, 2025.
The solicitation is not set aside for any specific small business category and will be open to all qualified contractors. The contract covers a base period from March 1, 2025, through February 28, 2026, with four one-year option periods potentially extending the contract to February 28, 2030. The total service area encompasses approximately 332,004.63 square meters, with cleaning services tailored to different facility types and frequencies. The base population is approximately 5,000 personnel, and the contract will require daily to semi-annual cleaning across various facility types, including specialized areas like child development centers and fitness facilities. Pricing will be accepted in Euros and converted to USD, with a firm-fixed-price structure that allows for payment based on actual quantities furnished. The place of performance is Rhineland-Palatinate, Germany, specifically at Spangdahlem Air Base, with some services potentially requiring night or early morning shifts.
Notice text
6 versions
Update #6 · Latest ·
Spangdahlem Air Base has a requirement for custodial services.
The Contractor shall accomplish all cleaning tasks and be required to provide and replenish soap and paper products in all restrooms identified in Appendices A and B, in order to meet the requirements of the attached PWS and the Service Summary.
Site visit is scheduled for Wednesday, 18 December 2024 10:00 a.m. Central European Time (CET). Attendance of the site visit and the subsequent briefing regarding the HTRO process is highly recommended. Please email the below POCs by Friday, 13 Dec 2024, 03:00 p.m. (CET) if and how many representatives from your company plan on attending the site visit and the briefing. For each visitor please provide a copy of their passport. Additionally, please let the POCs know, if you have base access to Spangdahlem Air Base. Meeting point will be the Visitor Control Center by the main gate at Spangdahlem Air Base.
Please be advised that ongoing security checks may not be completed in time for the site visit scheduled for Wednesday. As a result, some individuals may not receive base access in time for the visit.
Please note that the Government will not reimburse any expenses incurred in preparation for the site visit, regardless of whether base access is granted.
We want to assure you that your participation in the site visit is not a prerequisite for submitting questions or quotes, and you remain fully eligible for contract award. We encourage you to submit any questions you may have and to provide your quotes by the specified deadline.
Any questions brought up during the site visit will be recorded and related answers will be distributed after the site visit to all interested parties.
Questions arising during the site visit, briefing, or after shall be addressed to the POCs below via email within the time indicated in the solicitation; Monday, 30 December 2024, 09:00 a.m. CET. The Q&A Session will be posted on www.sam.gov and emailed to the participants of the site visit.
Quotes are due Monday, 13 January 2024 09:00 a.m. GMT/ 10:00 a.m. CET.
***
20 Dec 2024
- Replaced file with updated version FY25 - HTRO Self-Scoring Matrix - Appendix D version 12182024.xlsx corrected 3.2.2.4 ranges.
- Replaced file with updated version FY25 - Work Sample Cover Sheet - Appendix F version 12182024.docx corrected incorrect title.
***
30 Dec 2024
- Updated Appendix B is uploaded for better visibility (landscape vs portrait). File Name FY25 - Custodial PWS - Appendix B - Final1.0
- Consolidated and sanitized Q&As are posted.
Regarding the Pass/Fail validation of license to operate and required certifications, we would like to highlight the following:
-
Self Scoring Matrix 3.2.2.1 - Required license to operate in Germany
If a prime contractor/offeror can provide proof with their quotation that their subcontractor/teaming partner possesses the necessary license to operate in Germany and can document that they, as the prime contractor, are in the process of obtaining such license; the above mentioned structure is acceptable to satisfy the evaluation criteria. By contract award date – currently approx. 30 days after offer due date – proof of the obtained license has to be provided by prime contractor or otherwise they will be ineligible for award. Progress of the application process has to be provided between offer due date and anticipated contract award date.
-
Self Scoring Matrix 3.2.2.2 – The prime and the subcontractor need to comply with the certification requirement by either possessing the ISO 9001 and/or RAL-GZ-902 certification.
***
8 Jan 2025
The purpose of this amendment is to reflect the following changes:
a) Offer due date has been extended to 16 Jan 2025 10:00 a.m. CET.
b) Square meters (SQM) for the following CLINs have been updated:
1. 0001, 0002, 0003, 0004, 0005, 0007, 0009, 0012, 0015
1001, 1002, 1003, 1004, 1005, 1007, 1009, 1012, 1015
2001, 2002, 2003, 2004, 2005, 2007, 2009, 2012, 2015
3001, 3002, 3003, 3004, 3005, 3007, 3009, 3012, 3015
4001, 4002, 4003, 4004, 4005, 4007, 4009, 4012, 4015
2. Updated Addendum to FAR 52.212-1 Instructions to Offerors, paragraph 2.1 Volume III Price Exhibit, paragraph 3.2.2.5 and corresponding Appendix D - Self-Scoring Matrix.
3. Updated Addendum to FAR 52.212-2 Basis for Contract Award, paragraph 2.2 and paragraph 3.2.1
c) Updated "FY25 - Custodial PWS 8 Jan 2025.pdf" paragraph titles to be uniform across PWS for Special Cleaning Requirements for CDC, Youth and Teen Centers.
d) Updated "FY25 - Custodial PWS - Appendix A 8 Jan 2025.pdf"
1. Added disclaimer for definition of "daily" for Special Requirements CDC, Youth/Teen Center (page 3), Eifel Powerhaus Fitness Center, Skelton Memorial Fitness Center and Human Weapon System Fitness Center (page 8).
e) Updated "FY25 - Custodial PWS - Appendix B - 8 Jan 2025.pdf"
1. Changed "Delivery/Task Order CLINS" to "Contract Line Item",
2. Added disclaimer for calculation of sqm (page 4),
3. Added titles for CLIN 0005 and 0006 (page 6),
4. Removed Bldg. 139 from CLIN 0012 Special Requirement - Youth/Teen Center - School Age Program (page 4),
5. Added Bldg. 139 to CLIN 0004 BASIC (Restroom Service Only) (page 2),
6. Renamed CLIN 0012 to Special Requirement - Youth/Teen Center - School Age Program (page 4),
7. Added description to CLIN 0015, 0016, 0017 Beyond AFCOLS Level Annual and Monthly Periodic Glass Cleaning (Page 5).
f) Updated "FY25 - HTRO Self Scoring Matrix - Appendix D 8 Jan 2025.xlsx"
1. Corrected cells K13 through K16 (pull-down menus)
2. Corrected cells L13 through L16 (formulas)
g) Updated "FY25 - HTRO Cross Reference Matrix - Appendix E 8 Jan 2025.xlsx" 3.2.2.5 from "within the last three (3) to five (5) years" to "within the last five (5) years"
h) Updated "FY25 - Bid Schedule - Appendix G 8 Jan 2025.xlsx to reflect updated CLIN quantities
i) Updated "FY25 - Work Sample Cover Sheet - Appendix F 8 Jan 2025.doc" - "Attachment 10" in the header to "APPENDIX F", "Reference Instruction to Offerors (Attachment 10)" to "Reference Instruction to Offerors (Addendum to FAR 52.212-1)", and on page 3 title "Instructions to Attachment 10" changed to "Instructions to Appendix F".
Acknowledgement of Amendment: Offerors must acknowledge receipt of this amendment by signing and returning a copy of this amendment with their quote.
Update #5 ·
Spangdahlem Air Base has a requirement for custodial services.
The Contractor shall accomplish all cleaning tasks and be required to provide and replenish soap and paper products in all restrooms identified in Appendices A and B, in order to meet the requirements of the attached PWS and the Service Summary.
Site visit is scheduled for Wednesday, 18 December 2024 10:00 a.m. Central European Time (CET). Attendance of the site visit and the subsequent briefing regarding the HTRO process is highly recommended. Please email the below POCs by Friday, 13 Dec 2024, 03:00 p.m. (CET) if and how many representatives from your company plan on attending the site visit and the briefing. For each visitor please provide a copy of their passport. Additionally, please let the POCs know, if you have base access to Spangdahlem Air Base. Meeting point will be the Visitor Control Center by the main gate at Spangdahlem Air Base.
Please be advised that ongoing security checks may not be completed in time for the site visit scheduled for Wednesday. As a result, some individuals may not receive base access in time for the visit.
Please note that the Government will not reimburse any expenses incurred in preparation for the site visit, regardless of whether base access is granted.
We want to assure you that your participation in the site visit is not a prerequisite for submitting questions or quotes, and you remain fully eligible for contract award. We encourage you to submit any questions you may have and to provide your quotes by the specified deadline.
Any questions brought up during the site visit will be recorded and related answers will be distributed after the site visit to all interested parties.
Questions arising during the site visit, briefing, or after shall be addressed to the POCs below via email within the time indicated in the solicitation; Monday, 30 December 2024, 09:00 a.m. CET. The Q&A Session will be posted on www.sam.gov and emailed to the participants of the site visit.
Quotes are due Monday, 13 January 2024 09:00 a.m. GMT/ 10:00 a.m. CET.
20 Dec 2024
- Replaced file with updated version FY25 - HTRO Self-Scoring Matrix - Appendix D version 12182024.xlsx corrected 3.2.2.4 ranges.
- Replaced file with updated version FY25 - Work Sample Cover Sheet - Appendix F version 12182024.docx corrected incorrect title.
30 Dec 2024
- Updated Appendix B is uploaded for better visibility (landscape vs portrait). File Name FY25 - Custodial PWS - Appendix B - Final1.0
- Consolidated and sanitized Q&As are posted.
Regarding the Pass/Fail validation of license to operate and required certifications, we would like to highlight the following:
-
Self Scoring Matrix 3.2.2.1 - Required license to operate in Germany
If a prime contractor/offeror can provide proof with their quotation that their subcontractor/teaming partner possesses the necessary license to operate in Germany and can document that they, as the prime contractor, are in the process of obtaining such license; the above mentioned structure is acceptable to satisfy the evaluation criteria. By contract award date – currently approx. 30 days after offer due date – proof of the obtained license has to be provided by prime contractor or otherwise they will be ineligible for award. Progress of the application process has to be provided between offer due date and anticipated contract award date.
-
Self Scoring Matrix 3.2.2.2 – The prime and the subcontractor need to comply with the certification requirement by either possessing the ISO 9001 and/or RAL-GZ-902 certification.
Update #4 ·
Spangdahlem Air Base has a requirement for custodial services.
The Contractor shall accomplish all cleaning tasks and be required to provide and replenish soap and paper products in all restrooms identified in Appendices A and B, in order to meet the requirements of the attached PWS and the Service Summary.
Site visit is scheduled for Wednesday, 18 December 2024 10:00 a.m. Central European Time (CET). Attendance of the site visit and the subsequent briefing regarding the HTRO process is highly recommended. Please email the below POCs by Friday, 13 Dec 2024, 03:00 p.m. (CET) if and how many representatives from your company plan on attending the site visit and the briefing. For each visitor please provide a copy of their passport. Additionally, please let the POCs know, if you have base access to Spangdahlem Air Base. Meeting point will be the Visitor Control Center by the main gate at Spangdahlem Air Base.
Please be advised that ongoing security checks may not be completed in time for the site visit scheduled for Wednesday. As a result, some individuals may not receive base access in time for the visit.
Please note that the Government will not reimburse any expenses incurred in preparation for the site visit, regardless of whether base access is granted.
We want to assure you that your participation in the site visit is not a prerequisite for submitting questions or quotes, and you remain fully eligible for contract award. We encourage you to submit any questions you may have and to provide your quotes by the specified deadline.
Any questions brought up during the site visit will be recorded and related answers will be distributed after the site visit to all interested parties.
Questions arising during the site visit, briefing, or after shall be addressed to the POCs below via email within the time indicated in the solicitation; Monday, 30 December 2024, 09:00 a.m. CET. The Q&A Session will be posted on www.sam.gov and emailed to the participants of the site visit.
Quotes are due Monday, 13 January 2024 09:00 a.m. GMT/ 10:00 a.m. CET.
20 Dec 2024
- Replaced file with updated version FY25 - HTRO Self-Scoring Matrix - Appendix D version 12182024.xlsx corrected 3.2.2.4 ranges.
- Replaced file with updated version FY25 - Work Sample Cover Sheet - Appendix F version 12182024.docx corrected incorrect title.
Update #3 ·
Spangdahlem Air Base has a requirement for custodial services.
The Contractor shall accomplish all cleaning tasks and be required to provide and replenish soap and paper products in all restrooms identified in Appendices A and B, in order to meet the requirements of the attached PWS and the Service Summary.
Site visit is scheduled for Wednesday, 18 December 2024 10:00 a.m. Central European Time (CET). Attendance of the site visit and the subsequent briefing regarding the HTRO process is highly recommended. Please email the below POCs by Friday, 13 Dec 2024, 03:00 p.m. (CET) if and how many representatives from your company plan on attending the site visit and the briefing. For each visitor please provide a copy of their passport. Additionally, please let the POCs know, if you have base access to Spangdahlem Air Base. Meeting point will be the Visitor Control Center by the main gate at Spangdahlem Air Base.
Please be advised that ongoing security checks may not be completed in time for the site visit scheduled for Wednesday. As a result, some individuals may not receive base access in time for the visit.
Please note that the Government will not reimburse any expenses incurred in preparation for the site visit, regardless of whether base access is granted.
We want to assure you that your participation in the site visit is not a prerequisite for submitting questions or quotes, and you remain fully eligible for contract award. We encourage you to submit any questions you may have and to provide your quotes by the specified deadline.
Any questions brought up during the site visit will be recorded and related answers will be distributed after the site visit to all interested parties.
Questions arising during the site visit, briefing, or after shall be addressed to the POCs below via email within the time indicated in the solicitation; Monday, 30 December 2024, 09:00 a.m. CET. The Q&A Session will be posted on www.sam.gov and emailed to the participants of the site visit.
Quotes are due Monday, 13 January 2024 09:00 a.m. GMT/ 10:00 a.m. CET.
Update #2 ·
Spangdahlem Air Base has a requirement for custodial services.
The Contractor shall accomplish all cleaning tasks and be required to provide and replenish soap and paper products in all restrooms identified in Appendices A and B, in order to meet the requirements of the attached PWS and the Service Summary.
Site visit is scheduled for Wednesday, 18 December 2024 10:00 a.m. Central European Time (CET). Attendance of the site visit and the subsequent briefing regarding the HTRO process is highly recommended. Please email the below POCs by Friday, 13 Dec 2024, 03:00 p.m. (CET) if and how many representatives from your company plan on attending the site visit and the briefing. For each visitor please provide a copy of their passport. Additionally, please let the POCs know, if you have base access to Spangdahlem Air Base. Meeting point will be the Visitor Control Center by the main gate at Spangdahlem Air Base.
Questions arising during the site visit, briefing, or after shall be addressed to the POCs below via email within the time indicated in the solicitation; Monday, 30 December 2024, 09:00 a.m. CET. The Q&A Session will be posted on www.sam.gov and emailed to the participants of the site visit.
Quotes are due Monday, 13 January 2024 09:00 a.m. GMT/ 10:00 a.m. CET.
Update #1 ·
Spangdahlem Air Base has a requirement for custodial services.
The Contractor shall accomplish all cleaning tasks and be required to provide and replenish soap and paper products in all restrooms identified in Appendices A and B, in order to meet the requirements of the attached PWS and the Service Summary.
Site visit is scheduled for Wednesday, 18 December 2024 10:00 a.m. Central European Time (CET). Attendance of the site visit and the subsequent briefing regarding the HTRO process is highly recommended. Please email the below POCs by Tuesday, 17 Dec 2024, 10:00 a.m. (CET) if and how many representatives from your company plan on attending the site visit and the briefing. Additionally, please let the POCs know, if you have base access to Spangdahlem Air Base. Meeting point will be the Visitor Control Center by the main gate at Spangdahlem Air Base.
Questions arising during the site visit, briefing, or after shall be addressed to the POCs below via email within the time indicated in the solicitation; Monday, 30 December 2024, 09:00 a.m. CET. The Q&A Session will be posted on www.sam.gov and emailed to the participants of the site visit.
Quotes are due Monday, 13 January 2024 09:00 a.m. GMT/ 10:00 a.m. CET.
Attachments
Show all 23
Notice history
| Notice | Type | Posted |
|---|---|---|
| Custodial Services at Spangdahlem Air Base, Germany | Solicitation | |
| Custodial Services at Spangdahlem Air Base, Germany | Pre-Solicitation | |
| Custodial/Cleaning services for buildings at Spangdahlem Air Base | Pre-Solicitation |
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