Solicitation Amendment FA560625Q00020001 SF 30.pdf

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11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

16C. DATE SIGNED

Previous edition unusable STANDARD FORM 30 (REV. 11/2016) Prescribed by GSA FAR (48 CFR) 53.243

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE PAGE OF PAGES

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6) CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X) 9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBE

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

Created On:

08 Jan 2025, 20:56 PM Central European Time

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

The purpose of this amendment is to reflect the following changes:Block 14 (Description of Amendment/Modification):

a) Offer due date has been extended to 16 Jan 2025 10:00 a.m. CET.

b) Square meters (SQM) for the following CLINs have been updated:

1. 0001, 0002, 0003, 0004, 0005, 0007, 0009, 0012, 0015 1001, 1002, 1003, 1004, 1005, 1007, 1009, 1012, 1015 2001, 2002, 2003, 2004, 2005, 2007, 2009, 2012, 2015 3001, 3002, 3003, 3004, 3005, 3007, 3009, 3012, 3015 4001, 4002, 4003, 4004, 4005, 4007, 4009, 4012, 4015

2. Updated Addendum to FAR 52.212-1 Instructions to Offerors, paragraph 2.1 Volume III Price Exhibit, paragraph 3.2.2.5 and corresponding Appendix D - Self- Scoring Matrix.

3. Updated Addendum to FAR 52.212-2 Basis for Contract Award, paragraph 2.2 and paragraph 3.2.1

c) Updated "FY25 - Custodial PWS 8 Jan 2025.pdf" paragraph titles to be uniform across PWS for Special Cleaning Requirements for CDC, Youth and Teen Centers.

d) Updated "FY25 - Custodial PWS - Appendix A 8 Jan 2025.pdf"

1. Added disclaimer for definition of "daily" for Special Requirements CDC, Youth/Teen Center (page 3), Eifel Powerhaus Fitness Center, Skelton Memorial Fitness Center and Human Weapon System Fitness Center (page 8).

e) Updated "FY25 - Custodial PWS - Appendix B - 8 Jan 2025.pdf"

1. Changed "Delivery/Task Order CLINS" to "Contract Line Item",

2. Added disclaimer for calculation of sqm (page 4),

3. Added titles for CLIN 0005 and 0006 (page 6),

4. Removed Bldg. 139 from CLIN 0012 Special Requirement - Youth/Teen Center - School Age Program (page 4),

5. Added Bldg. 139 to CLIN 0004 BASIC (Restroom Service Only) (page 2),

6. Renamed CLIN 0012 to Special Requirement - Youth/Teen Center - School Age Program (page 4),

7. Added description to CLIN 0015, 0016, 0017 Beyond AFCOLS Level Annual and Monthly Periodic Glass Cleaning (Page 5).

f) Updated "FY25 - HTRO Self Scoring Matrix - Appendix D 8 Jan 2025.xlsx"

1. Corrected cells K13 through K16 (pull-down menus)

2. Corrected cells L13 through L16 (formulas)

g) Updated "FY25 - HTRO Cross Reference Matrix - Appendix E 8 Jan 2025.xlsx" 3.2.2.5 from "within the last three (3) to five (5) years" to "within the last five (5) years"

h) Updated "FY25 - Bid Schedule - Appendix G 8 Jan 2025.xlsx to reflect updated CLIN quantities

i) Updated "FY25 - Work Sample Cover Sheet - Appendix F 8 Jan 2025.doc" - "Attachment 10" in the header to "APPENDIX F", "Reference Instruction to Offerors (Attachment 10)" to "Reference Instruction to Offerors (Addendum to FAR 52.212-1)", and on page 3 title "Instructions to Attachment 10" changed to "Instructions to Appendix F".

Acknowledgement of Amendment: Offerors must acknowledge receipt of this amendment by signing and returning a copy of this amendment with their quote.

Solicitation/Contract Form

The following changes have been made:

INFORMATION FROM TO

Response Due Time 09:00 AM 10:00 AM Response Due Date 13 Jan 2025 16 Jan 2025

Supplies or Services & Prices or Costs

The following CLIN(s) / SLIN(s) / ELIN(s) were modified:

INFORMATION FROM TO AMOUNT +/-

Quantity 35,824.6 36,236.6 +412

INFORMATION FROM TO AMOUNT +/-

Quantity 3,824.4 4,076.4 +252

INFORMATION FROM TO AMOUNT +/-

FA560625Q00020001

Quantity 44,401.4 44,473.08 +71.68

INFORMATION FROM TO AMOUNT +/-

Quantity 35,824.6 51,072.22 +15,247.62

INFORMATION FROM TO AMOUNT +/-

Quantity 1,572 1,834 +262

INFORMATION FROM TO AMOUNT +/-

Quantity 1,834.8 2,140.6 +305.8

INFORMATION FROM TO AMOUNT +/-

Quantity 5,880 6,879.2 +999.2

INFORMATION FROM TO AMOUNT +/-

Quantity 32,258.4 26,780.4 -5,478

INFORMATION FROM TO AMOUNT +/-

Quantity 1,638.26 1,568.26 -70

Option Line Item 1001

INFORMATION FROM TO AMOUNT +/-

Quantity 41,400.4 36,236.6 -5,163.8

Option Line Item 1002

INFORMATION FROM TO AMOUNT +/-

Quantity 3,824.4 4,076.4 +252

Option Line Item 1003

INFORMATION FROM TO AMOUNT +/-

Quantity 44,401.4 44,473.08 +71.68

Option Line Item 1004

INFORMATION FROM TO AMOUNT +/-

Quantity 44,898.42 51,072.22 +6,173.8

Option Line Item 1005

INFORMATION FROM TO AMOUNT +/-

Quantity 1,572 1,834 +262

Option Line Item 1007

INFORMATION FROM TO AMOUNT +/-

Quantity 1,834.8 2,140.6 +305.8

Option Line Item 1009

INFORMATION FROM TO AMOUNT +/-

Quantity 5,880 6,879.2 +999.2

Option Line Item 1012

INFORMATION FROM TO AMOUNT +/-

Quantity 32,258.4 26,780.4 -5,478

Option Line Item 1015

INFORMATION FROM TO AMOUNT +/-

Quantity 1,638.26 1,568.26 -70

Option Line Item 2001

INFORMATION FROM TO AMOUNT +/-

Quantity 35,824.6 36,236.6 +412

Option Line Item 2002

INFORMATION FROM TO AMOUNT +/-

Quantity 3,824.4 4,076.4 +252

Option Line Item 2003

INFORMATION FROM TO AMOUNT +/-

Quantity 44,401.4 44,473.08 +71.68

Option Line Item 2004

INFORMATION FROM TO AMOUNT +/-

Quantity 44,898.42 51,072.22 +6,173.8

Option Line Item 2005

INFORMATION FROM TO AMOUNT +/-

Quantity 1,572 1,834 +262

Option Line Item 2007

INFORMATION FROM TO AMOUNT +/-

Quantity 1,834.8 2,140.6 +305.8

Option Line Item 2009

INFORMATION FROM TO AMOUNT +/-

Quantity 5,880 6,879.2 +999.2

Option Line Item 2012

INFORMATION FROM TO AMOUNT +/-

Quantity 32,258.4 26,780.4 -5,478

Option Line Item 2015

INFORMATION FROM TO AMOUNT +/-

Quantity 1,638.26 1,568.26 -70

Option Line Item 3001

INFORMATION FROM TO AMOUNT +/-

Quantity 35,824.6 36,236.6 +412

Option Line Item 3002

INFORMATION FROM TO AMOUNT +/-

Quantity 3,824.4 4,076.4 +252

Option Line Item 3003

INFORMATION FROM TO AMOUNT +/-

Quantity 44,401.4 44,473.08 +71.68

Option Line Item 3004

INFORMATION FROM TO AMOUNT +/-

Quantity 44,898.42 51,072.22 +6,173.8

Option Line Item 3005

INFORMATION FROM TO AMOUNT +/-

Quantity 1,572 1,834 +262

Option Line Item 3007

INFORMATION FROM TO AMOUNT +/-

Quantity 1,834.8 2,140.6 +305.8

Option Line Item 3009

INFORMATION FROM TO AMOUNT +/-

Quantity 5,880 6,879.2 +999.2

Option Line Item 3012

INFORMATION FROM TO AMOUNT +/-

Quantity 32,258.4 26,780.4 -5,478

Option Line Item 3015

INFORMATION FROM TO AMOUNT +/-

Quantity 1,638.26 1,568.26 -70

Option Line Item 4001

INFORMATION FROM TO AMOUNT +/-

Quantity 35,824.6 36,236.6 +412

Option Line Item 4002

INFORMATION FROM TO AMOUNT +/-

Quantity 3,824.4 4,076.4 +252

Option Line Item 4003

INFORMATION FROM TO AMOUNT +/-

Quantity 44,401.4 44,473.08 +71.68

Option Line Item 4004

INFORMATION FROM TO AMOUNT +/-

Quantity 44,898.42 51,072.22 +6,173.8

Option Line Item 4005

INFORMATION FROM TO AMOUNT +/-

Quantity 1,572 1,834 +262

Option Line Item 4007

INFORMATION FROM TO AMOUNT +/-

Quantity 1,834.8 2,140.6 +305.8

Option Line Item 4009

INFORMATION FROM TO AMOUNT +/-

Quantity 5,880 6,879.2 +999.2

Option Line Item 4012

INFORMATION FROM TO AMOUNT +/-

Quantity 32,258.4 26,780.4 -5,478

Option Line Item 4015

INFORMATION FROM TO AMOUNT +/-

Quantity 1,638.26 1,568.26 -70

List of Attachments

The following attachments were added:

FY 25 - HTRO Cross Reference Matrix - Appendix E 8 Jan 2025 FY 25 - HTRO Self Scoring Matrix - Appendix D 8 Jan 2025 FY25 - Bid Schedule - Appendix G 8 Jan 2025 FY25 - Custodial PWS - Appendix A_8 Jan 2025 FY25 - Custodial PWS - Appendix B 8 Jan 2025 FY25 - Custodial PWS 08 Jan 2025 FY25 - Work Sample Cover Sheet - Appendix F 8 Jan 2025

The following attachments were modified:

FY25 - Custodial PWS - Appendix C

INFORMATION FROM TO

AttachmentDate 05 Dec 2024 08 Jan 2025 AttachmentURL 62911890 63404560

The following attachments were deleted:

FY25 - Bid Schedule - Appendix G FY25 - Custodial - PWS FY25 - Custodial PWS - Appendix A FY25 - Custodial PWS - Appendix B FY25 - HTRO Cross Reference Matrix - Appendix E FY25 - HTRO Self-Scoring Matrix - Appendix D FY25 - Work Sample Cover Sheet - Appendix F

Instructions, Conditions, & Notices to Offerors or Quoters

Miscellaneous text in this section has been modified to:

INSTRUCTIONS TO OFFERORS(Addendum to FAR 52.212-1)

1 GENERAL INSTRUCTIONS

The Government intends to award a firm-fixed price contract in accordance with (IAW) FAR 12.201, FAR 12.602(a), FAR 13.106-2, and FAR 13.5 Simplified Procedures for Certain Commercial Products and Commercial Services. This Request for Quotes (RFQ)is being issued as Unrestricted using NAICS code 561720, Janitorial Services.

1.1 POINT OF CONTACT (POC).

The Contracting Officer (CO) and the Contract Specialists (CS) are the sole points of contact for this acquisition. All questions, comments and requests for information regarding this acquisition shall be inwriting via email, citing FA560625Q0002 and be directed to the following:

Contracting Officer Anja Weber-Sabo: anja.weber-sabo.1.de@us.af.mil

Contract Specialist:

Lars Dahinten: lars.dahinten.de@us.af.mil

Phone calls will not be accepted.

1.2 PRELIMINARY GUIDANCE

Offerors are required to meet all RFQ requirements, including terms and conditions, representations and certifications, and technical requirements. Failure to meet a requirement may result in an offeror being ineligible for award.

1.3 QUOTATION SUBMISSION DUE DATE AND TIME

The entire and complete quotation, composed of a Cover Letter, Volumes I, II and III, shall be submitted electronically via email to the points of contacts identified above in section 1.1 IAW date and time stated in Block 8 of FA560625Q0002. Recommend submission of quotation prior to the closing date, to ensure entire quotation is received on time and considered for award. Requesting confirmation of complete receipt of the quotation is highly encouraged.

1.4 QUESTIONS SUBMISSION DUE DATE AND TIME

Offerors shall address any questions and concerns related to this solicitation in writing to the CO and CS identified above in para 1.1 as soon as possible, but no later than 0900 Central European Time (CET), Monday, 30 Dec 2024.

The subject of the email shall be "Questions- FA560625Q0002" Questions/Comments received after that date may not be considered. Responses to questions will be posted on www.sam.gov.

1.5 RESPONSE REQUIREMENTS

Quotations must be clear, coherent, and prepared insufficient detail for effective evaluation of the Offeror's quote against the evaluation criteria. The submitted documentation shall cover all aspects of this RFQ and the Performance Work Statement (PWS). Non-compliance with the instructions provided in this RFQ may result in the proposal being ineligible for award.

Offerors shall not deviate from the format of the templates provided and shall not exceed page limits set forth in section 2. QUOTATION ORGANIZATION.

1.6 Quotation Validity: Quotations are required to be valid until 28 Feb 2025.

1.7 Teaming Arrangements. Offerors submitting a proposal as the prime Offeror in response to this solicitation are permitted to submit a separate proposal under which they would be a Subcontractor, or Joint Venture to another prime contractor. Subcontractors are permitted to support multiple prime contractors.

2. QUOTATION ORGANIZATION

2.1 VOLUMES

The quotations shall be accompanied by a cover letter prepared on the company's letterhead. The cover letter shall identify all enclosures being transmitted and shall be used only to transmit the quotation and shall include no further information. The cover letter is considered as a separate document and will not be counted in the page limitations.

Only quotations submitted IAW these instructions will be accepted.

Quotations shall consist of the following volumes in addition to a Cover Letter:

Volume I - Administrative:

- Narrative Summary - no page limit

- Contract Documentation signed (SF1449) - no page limit

- Completed Representations and Certifications - no page limit

Volume II - Technical Experience:

- Documentation of Technical Experience and Expertise

*Self-Scoring Matrix (Appendix D) - 1 page

CONTRACTOR SHALL USE EXCEL TEMPLATE!

*Cross Reference Matrix (Appendix E) - 1 page

CONTRACTOR SHALL USE EXCEL TEMPLATE!

*Work Sample Cover Sheet (Appendix F) - 2 pages each

CONTRACTOR SHALL USE WORD TEMPLATE!

*Work Samples - no page limit

Volume III - Price Exhibit:

- Contract Schedule - page 3 through 15 of SF1449 - 13 pages, and corresponding Appendix G - Bid Schedule

3. QUOTATION VOLUMES

3.1 VOLUME I - ADMINISTRATIVE

3.1.1 Narrative Summary

The offeror's proposal shall include a Narrative Summary. The Narrative Summary shall consist of the following:

a. Authorized Offeror Personnel: The offeror shall provide the name, title, and phone number of the company /division point of contact regarding decisions made with respect to your proposal and who can obligate your company contractually.

b. Company Information: Company/Division Address, Identifying Codes, company/division's street address, county, and facility code; CAGE code; SAM Unique Entity ID (UEI).

c. Validity Statement: Quotations are required to be valid until . The offeror shall be registered in the 28 Feb 2025 SAM.gov at the time of quotation submission, through contract award and for the duration of the acquisition.

3.1.2 Contract Documentation

a. The offeror's proposal shall include a signed copy of the SF1449 (to include clause fill-ins). The offeror shall complete blocks 12, 17a/b, as well as 30a/b/c of the SF 1449. Offerors shall ensure that all clauses and provisions that require "fill-in" information are appropriately completed, including the proposed prices associated with the contract line items in the Schedule of the RFQ.

3.1.3 Representations and Certifications

Offeror shall ensure all required representations and certifications have been filled-in/completed and are provided with their quotation.

3.2 VOLUME II - TECHNICAL EXPERIENCE AND EXPERTISE

3.2.1 General.

The Offeror's quotation will be evaluated IAW Self-Scoring Matrix (Appendix D). The Offeror shall only provide relevant pages of documents used to validate Offeror HTRO Self-Scores. Using the instructions provided below, the Offeror shall provide, as specifically as possible, the actual data used to substantiate the Offeror's HTRO Self Score.

3.2.2 Self-Scoring Matrix

The Offeror shall complete Appendix D 'Self-Scoring Matrix', using the Appendix E 'Cross Reference Matrix', Appendix F 'Work Sample Cover Sheet' and the corresponding work samples.

The offeror shall populate Column K, 'Offeror's Self Score' by selecting the corresponding points (Range 0 to 1000) through the drop-down feature. Each criterion has a weighting factor to be applied against the offeror's self-score.

This weighting factor is multiplied against the selected self-score in Column K, Offeror's Self-Score, and totaled under Column L, Weighted Score.

The burden of proof to substantiate the offeror's Self-Rated Score rests with the offeror. The quotation shall include evidence to support each proposed Self-Rated Score. Scoring assigned by offerors shall be directly related to the information provided.

If an offeror's self-scoring cannot be validated as proposed thought the Government's validation process, the Government reserves the right to reduce an offeror's score unilaterally, without holding any related discussions with the offeror.

3.2.2.1 Is the offeror (and its subcontractor(s)/ teaming partner(s), if applicable) currently licensed to operate in Germany?

DEFINITION: The offeror shall answer "Yes" or "No" to this question. All work performed by the contractor shall be IAW host nation and Headquarter Air Force (HAF), to follow all applicable laws, regulations, standards, instructions, certifications and commercial practices. Proof of current license is required.

3.2.2.2 Does the offeror (and its subcontractor(s)/teaming partner(s), if applicable) have a current ISO 9001 certification and/orRAL-GZ-902 certification?

DEFINITION: The offeror shall answer "Yes" or "No" to this question. All work performed by the contractor shall be IAW host nation and Headquarter Air Force (HAF), to follow all applicable laws, regulations, standards, instructions, certifications and commercial practices. Proof of ISO 9001certification and/or RAL-GZ-902 certification is required.

3.2.2.3 Number of years the offeror performed custodial work with consecutive years on a single contract/task order, including follow-on contracts DEFINITION: Of the work samples submitted, the offeror shall rate itself based on the number of consecutive years where service was performed.

3.2.2.4 Total Square Meters (SQM) the offeror covered in one (1) year by one (1) single custodial contract/task order DEFINITON: Of the work samples submitted, the offeror shall rate itself based on the total number of square meters covered in one (1) year by one (1) single custodial contract/task order.

Number of custodial services Full-Time Equivalents (FTE) on largest contract/task order to include contract oversight/management within the 3.2.2.5 last five (5) years prior to RFQ close date

DEFINITION: Of the work samples submitted, the offeror shall rate itself based on the total number of custodial services Full-Time Equivalents (FTE) employed on their largest contract/task order within the last five (5) years prior to the close date of this RFQ.

For comparison reasons the offeror shall define how many hours they calculate to be an FTE.

Example: the offeror defines one (1) FTE to be 40 hours per week. Part-time employees shall be combined and listed accordingly as FTE (e.g. 2 individuals -one employed with ten (10) hours, one employed with thirty (30) hours would count as one (1) FTE. 4 individuals working ten (10) hours each would count a sone (1) FTE.)

3.2.2.6 Maximum number of Full-Time-Equivalents (FTE)transitioned/hired within 30 days of contract award (Prime only, if applicable) DEFINITION: The offeror shall provide documentation of the maximum number of Full-Time Equivalents (FTE) transitioned/hired within 30 days of having a contract awarded to them. This can be supported by recruiting plans, retention plans etc.

For comparison reasons the offeror shall define how many hours they calculate to be an FTE.

Example: the offeror defines one (1) FTE to be 40 hours per week. Part-time employees shall be combined and listed accordingly as FTE (e.g. 2 individuals -one employed with ten (10) hours, one employed with thirty (30) hours would count as one (1) FTE. 4 individuals working ten (10) hours each would count as one (1) FTE.)

3.2.3 Cross Reference Matrix (Appendix E)

The offeror shall complete the Cross Reference Matrix (Appendix E), indicating the quotation reference information as it relates to the substantiating information references found therein. This is to ensure the Government can evaluate all work samples appropriately.

Please map each self-score identified in offeror's Self-Scoring Matrix (Appendix D) to one of the Cross Reference Matrix (Appendix E).

3.2.4 Work Samples

3.2.4.1 Work Sample Cover Sheet.

Offerors shall complete a cover sheet for each work sample submitted (see Work Sample Cover Sheet - Appendix F). Offerors shall follow the instructions provided within the work sample cover sheet and remove the instruction sheet (page 3 of 3) prior to submission of their quotation. Each work sample should provide preferably two (2) Points of Contact (POC). The Government may contact the Government POCs provided. The Government reserves the right to contact additional Government POCs if necessary.

3.2.4.2 The offeror shall submit a maximum of four (4) work samples (contracts/orders) which demonstrate its recent technical experience within the last five (5) years prior to the close date of this RFQ except for evaluation criteria 3.2.2.3). Future performance periods on an existing contract do not demonstrate technical experience and shall not be utilized as work samples, nor be factored into the total point value of a submitted sample.

3.2.4.3 The work samples shall consist of only official contract documentation (including but not limited to award document and/or FPDS Report and/or Performance Work Statement and/or commercial equivalent). The

Government will accept a Statement of Fact from the cognizant contracting officer, COR or their commercial equivalent to confirm missing information, should contractual documents not carry all the information necessary to substantiate the offeror's scores. Where official contract documentation is insufficient to substantiate a Self-Rated Score, the offeror may for example utilize corporate time system reports as documentation.

3.2.4.4 Work samples shall be provided in their original format. Offerors shall assign each work sample an identifier (e.g., WS1-WS4; see drop-down WORK SAMPLE IDENTIFIER - Appendix F). All pages of all work samples shall be numbered. In addition, the original numbering of each document shall be retained. If the original documentation within a work sample is not numbered, offerors shall add page numbers. Work samples shall be in English. If more than one document is provided as part of a work sample, the documents shall be combined as one file and numbered accordingly. Offerors shall include all documentation for a given work sample in a single PDF file and add to each page a unique WS identifier and page number in the margin. While this consolidation and notation may result in some confusion (such as multiple pages identified as "page 1" if the citation includes page1of an SF33 /SF1449/DD1155, page 1 of the PWS, etc.), the result combined with the Cross Reference Matrix (Appendix E) will ensure that Government evaluators can find all documentation quickly and efficiently.

3.3 Volume III - Price Exhibit

3.3.1 PRICE EXHIBIT

3.3.1.1 Total Evaluated Price (TEP):

The TEP will be calculated as the sum of the total proposed prices for all separately priced line items.

The total proposed price for each separately priced line item shall be calculated as the proposed unit price multiplied by the corresponding quantity. Bid Schedule Appendix G shall be used in addition to completing the SF1449 schedule pages 3 through 15.

The total proposed price for all options (to include the six (6)-month extension period in accordance with FAR 52.217- 8 "Option to Extend Services.") will be added to the total proposed price for the basic requirement as a part of the TEP calculation. TEP will be used for evaluation purposes only. Evaluation of options shall not obligate the Government to exercise such options.

3.3.1.2 The TEP will be calculated as the sum of the quoter's proposed prices for the base period and all option periods to include the six (6)-month extension period in accordance with FAR 52.217-8 "Option to Extend Services." The six (6)-month extension period total amount will be based on the proposed option period CLIN 4001 - 4018 unit prices times the associated quantities multiplied by .50. The six (6)-month extension period under FAR52.217-8 will only be utilized if necessary.

3.3.1.3 Only prices in Euro or USD will be accepted. Prices will be evaluated in EUR. For quotes submitted in USD, the exchange rate used will be the Foreign Currency Fluctuations, Defense (FCF, D) budget rate for the applicable currency in effect on the date set for the receipt of initial quotes. E.g. the most current exchange rate can be found on Under Secretary of Defense (Comptroller) >Financial Management > Reports >fcfr.

Purchase Order will be written in the proposed currency.

Evaluation Factors for Award

Miscellaneous text in this section has been modified to:

BASISFOR CONTRACT AWARD (ADDENDUM TO 52.212-2)

1.1 BASIS FOR AWARD

In accordance with FAR 12.102, FAR 12.602(a), FAR 13.106-2, FAR 13.106-3 and FAR 13.5 Simplified Procedures for Certain Commercial Products and Commercial Services, the following is provided:

The Government intends to award a firm-fixed-price contract resulting from this Request for Quotation (RFQ) to the responsible offeror whose quotation, conforming to this solicitation, is evaluated as the Highest Technically Rated Offeror (HTRO) with a Government Validated-Rated Score (VRS) which meets the Minimum Threshold. The Government is not selecting the Lowest Priced Technically Acceptable quotation and will not conduct a subjective tradeoff.

1.2 Quotation Substantiation.

An offeror's submittal of unsubstantiated and/or misleading claims, for even a single Technical Experience evaluation criterion, could result in the Government determining that the offeror's proposed Self-Rated Score (SRS) is disingenuous and/or artificially inflated. This disingenuous or artificially inflated score could result in the Government determining the offeror's quotation to be disqualified and not awardable. The Government may unilaterally downward adjust the offeror's score, potentially down to zero (0) points.

The Government will review all quotations to ensure compliance with Addendum to FAR 52.212-1 Instructions to Offerors. When all requested documents are received and confirmed to be compliant, the offeror's quotation will then be determined sufficient for evaluation.

2 EVALUATION METHODOLOGY AND FACTORS

2.1 Evaluation Methodology

The Government will utilize the Highest Rated Technical Offeror (HTRO) methodology. The HTRO method requires the offeror to score itself on Appendix D 'Self Scoring Matrix', based on the criteria described within this document.

The Government intends to evaluate the Technical Experience and Price of the offeror with the highest Self-Rated Score first.

2.2Evaluation Process Step 1: The Government will evaluate the licenses and certificates to validate offeror's current license to operate in Germany as well as the ISO 9001 certification and/or RAL-GZ-902 certification on a pass/fail basis.

In case of subcontractor or teaming partner arrangements, licenses to operate in Germany must be held by the prime contractor and the subcontractor/teaming partner.

In absence of current license to operate in Germany of the prime contractor/offeror, proof that their subcontractor/teaming partner possesses the necessary license to operate in Germany has to be provided with their quotation. The prime contractor has to provide proof that they are in the process of obtaining such license. Once validated, proceed to Step2.

By contract award date - currently approx. 21 days after offer due date - proof of the obtained license has to be provided by prime contractor or otherwise they will be ineligible for award. Progress of the application process has to be provided between offer due date and anticipated contract award date.

Step 2: The Government will rank all offers based on their Self-Rated Score (SRS) from highest to lowest.

Step 3: Using the Cross Reference Matrix and the offeror's Work Samples, the Government will validate the offers with the highest Self-Rated Scores (SRS)and determine Validated-Rated Scores (VRS). If the VRS confirm the offers have met the minimum threshold, the Government will proceed to Step 4.

Step 4:

If the offeror with the highest Government Validated-Rated Score (VRS) has the lowest price (TEP, as defined in the Instructions to Offerors (Addendum to FAR52.212-1), section 3.3.1.) ard will be made to that offeror., aw

If the offeror ranked second has a VRS within 5% of the offeror who was ranked first AND offers the service at a lower price, award will be made to the second offeror.

2.2.1 Discussions

The Government intends to award without discussions. Therefore, the offeror's initial quotation shall contain the offeror's best terms from a price and technical experience standpoint.

IMPORTANT: The Government reserves the right to contact the Prime, any Subcontractors, and/or other Government resources to substantiate, understand, or clarify ANY of the evidence provided.

The Contracting Officer (CO) and Contract Specialist (CS) are the sole points of contact for this acquisition. Address any questions or concerns you may have to the CO and CS.

2.3 Evaluation Factors

The Government will use the following evaluation factors to evaluate offerors' quotes according to the methodology set forth in section 3.

Factor 1: Technical Experience and Expertise

Factor 2: Price

3. EVALUATION

3.1 Compliance Check

The Contracting Officer will perform a compliance check for all submitted information required to be considered eligible for award. Non-compliant quotations will not be further evaluated and will not be further considered for award. Only offerors whose quotations are determined to be compliant in accordance with the instructions provided via Addendum to FAR 52.212-1Instructions to Offerors will move into the evaluation process.

3.2 FACTOR 1 - TECHNICAL EXPERIENCE AND EXPERTISE

3.2.1 Technical Experience and Expertise Evaluation

Pass/Fail Compliance Review:

The Government will begin the evaluation by confirming the offeror (and its subcontractor(s)/ teaming partner(s)*, if applicable) have documented they possess a current license/clearance to operate in Germany.

In absence of current license to operate in Germany of the prime contractor/offeror, proof that their subcontractor/teaming partner possesses the necessary license to operate in Germany has to be provided with their quotation. The prime contractor has to provide proof that they are in the process of obtaining such license.

Next, the Government will confirm, if offeror has current ISO9001 certification and/or RAL-GZ-902 certification.

If the license/clearance to operate in Germany is not confirmed and neither certification (ISO 9001 and/or RAL-GZ-

902) is provided, the offeror in question will be not be further evaluated and is determined un-awardable.

The Government will rank all awardable offers based on their Self-Rated Score (SRS) from highest to lowest.

The offerors with the highest self-rated scores (SRS) based on the Self Scoring Matrix (Appendix D) will then be evaluated by the Government as set forth in2.2 above and the Validated-Rated Score (VRS) will be determined. To do this, the Government will use the work samples and related information required by Section 3.2 of the Instructions to Offerors (Addendum to FAR 52.212-1), Self-Scoring Matrix (Appendix D), and Cross Reference Matrix (Appendix E) provided by the offeror. The Government will review the section of the work sample provided by the offeror within the Cross Reference Matrix (Appendix E). If the Government is unable to find the substantiating information within the referenced document, page, paragraph, table, etc., the Government will not search further for the substantiating information. If the Government is unable to validate that offeror's Self-Rated Score (SRS) based on the provided substantiating documentation, the Government will unilaterally downward adjust the offeror's Self-Rated Score (SRS), potentially down to zero (0) points. The Government will only adjust the offeror's Self-Rated Score downward, not upward. Such adjustments are within the sole discretion of the Government and are based upon the substantiation of the Self-Rated Score provided by the offeror. If the Government downward adjusts the offeror's Self- Rated Score (SRS) as a result of the validation process, and that offeror no longer meets the minimum score, then the Government will determine the offeror's quotation un-awardable.

3.2.2 Maximum scoring. Max. Possible Points:

The Maximum Total Score and the Minimum Threshold within the self-scoring matrix is outlined below.

Category Maximum Total Score Minimum Threshold Score

Technical Experience and Expertise 10,000 Points 8,000 Points = 80%

3.3 FACTOR 2 - PRICE

3.3.1 Total Evaluated Price (TEP)

The TEP will be calculated as the sum of the total proposed prices for all separately priced line items. TEP will be used for evaluation purposes only. Evaluation of options shall not obligate the Government to exercise such options.

The Government reserves the right to award some, all or none of the priced line items.

4. AWARD

Once the Government evaluation team determines that the Validated Rated Score (VRS) confirm the Highest Technically Rated Offerors (HTRO) have met the minimum score, award will be made to the responsible offeror with the highest Validated Rated Score (VRS), which meets the Minimum Threshold, and has the overall lowest price.

The Minimum Threshold is 80% of the Maximum Possible Points Allowed.

If the offeror ranked second has a VRS within 5% of the offeror who was ranked first AND offers the service at a lower price, award will be made to the second offeror.

UNIT 3910, APO AE 09126-3910

APO, AE 09126-3910

UNITED STATES

Lars Dahinten, Email: lars.dahinten.de@us.af.mil Telephone: 3144529522 AdminBy:

SCD: PAS: