RFI No. 25-280-001 entitled "California Wetland and Riparian Area Protection Portal" (CalWRAPP)
The State Water Resources Control Board, in collaboration with nine Regional Water Quality Control Boards, is issuing a Request for Information (RFI) No. 25-280-001 for the California Wetland and Riparian Area Protection Portal (CalWRAPP) project. The procurement seeks Commercial off-the-Shelf (COTS) or Software as a Service (SaaS) systems capable of supporting comprehensive water management functions, including customer relationship management, workflow management, data and document management, geospatial data collection, water permit records management, and data analytics. The system must replace existing disparate tools like the California Integrated Water Quality System (CIWQS) and Electronic Content Management (ECM), with the primary objective of streamlining the Dredge or Fill Program, which currently processes approximately 1,300 permits annually. Key evaluation criteria will focus on functional capabilities across 16 distinct areas, including user registration, application preparation, permit intake and review, inspection scheduling, compliance tracking, and reporting functions. The RFI timeline includes critical dates such as the release on November 3, 2025, with questions due by November 14, 2025, at 12:00 PM PST, and a full RFI response deadline of December 5, 2025, at 12:00 PM PST. Product demonstrations are scheduled for December 16-18, 2025, with an estimated RFI completion date of December 19, 2025.
The RFI does not explicitly specify set-aside designations or restrictions on responding organizations. The system must integrate with multiple external applications, including Microsoft Outlook, ArcGIS Enterprise Portal, California EcoAtlas, Annual Fee Billing System, Fiscal Management Service, and CalEPA Complaints System, and must comply with CROMERR requirements for electronic signature and account registration processes. Respondents are required to complete a comprehensive response worksheet, including service and management questions, functional requirements assessment, and a rough order of magnitude (ROM) cost estimate. While no specific budget range is provided, vendors must submit non-binding budgetary pricing for implementation tasks, three-year maintenance costs, hosting expenses, and annual licensing fees. The State Water Board emphasizes that this RFI is for informational and planning purposes only, does not constitute a binding contract, and will not be used to pre-qualify vendors or determine future procurement awards. Vendors are encouraged to demonstrate experience implementing comparable systems for California state agencies or other government and regulatory entities, and to identify any applicable state purchasing agreements such as the Software Licensing Program (SLP), California Multiple Award Schedules (CMAS), or NASPO ValuePoint.
California 12/5/25, 3:00 PM 11/3/25, 7:00 PM Electronic Waste Pickup Services RFQ
The California Department of Housing & Community Development (HCD) has issued Request for Quote (RFQ) 25-96-019 for Electronic Waste Pick Up Services across multiple California jurisdictions, including San Luis Obispo County, Lake Riverside CDP, San Luis Obispo City, San Diego City, and Rancho San Diego CDP. The procurement seeks a contractor to provide comprehensive universal/electronic waste collection, pick-up, and recycling services, with specific requirements for transporting, picking up, recycling, and physically destroying solid-state and hard disk drives at HCD facilities. The contract will span from December 1, 2025, through November 30, 2027, with a potential one-year extension option. Bidders must submit quotes by November 5, 2025, at 2:00 PM, with evaluation scheduled for November 7, 2025. The solicitation includes a detailed cost quote template with pricing structures for standard packaging, onsite drive destruction, drive removal, and e-waste recycling. Evaluation will focus on responsiveness and lowest-cost submission, with the contract awarded to the most advantageous bidder meeting all specified requirements.
The RFQ offers notable set-aside provisions, including a waiver of the mandatory Disabled Veteran Business Enterprise (DVBE) participation requirement while still providing a DVBE incentive ranging from 1-5% based on participation levels. A small business preference of 5% is also available to qualifying vendors. Bidders must comply with various state regulations, including providing criminal background checks for personnel accessing sensitive information and adhering to accessibility requirements. The solicitation permits potential subcontractor involvement but establishes strict guidelines for such arrangements. While the total contract amount is to be determined, the comprehensive scope suggests a significant opportunity for vendors specializing in electronic waste management and recycling services. Contractors will be required to demonstrate expertise in secure data destruction, environmental compliance, and efficient waste management processes across multiple California locations.
California 11/5/25, 5:00 PM 10/24/25, 7:00 PM 3CA07436 - HVAC Systems Replacement Services **Small Business Bidders ONLY**
The California Department of Forestry and Fire Protection (CAL FIRE) is seeking a qualified contractor to replace two existing HVAC split systems at two locations in Warner Springs, California. The project involves installing two new three-ton outdoor HVAC split systems with heat pumps manufactured by York or an equivalent product, located at 34345 and 34347 Highway 79. Contractors are required to provide all materials, labor, equipment, tools, permits, taxes, transportation, and associated fees for the complete system replacement. The contract is scheduled to commence on July 31, 2025, or upon approval, and will remain in effect until July 30, 2026. A mandatory site walk-through is scheduled for July 15, 2025, at 10:30 AM, with potential bidders required to contact Travis Flaman to arrange attendance. Bidders must submit a comprehensive package including a rate sheet, bid/bidder certification, state-required forms, proof of a valid C-20 HVAC contractor license, and Department of Industrial Relations registration. Responses are due by July 24, 2025, at 5:00 PM, with all documents to be submitted electronically to Brian Chacon.
This procurement is exclusively reserved for California Certified Small Businesses, with no subcontracting permitted. The total contract amount is to be determined, with payment structured as a lump sum in arrears upon satisfactory completion of work. If the total bid exceeds $1,000, prevailing wage regulations will apply. Additional compliance requirements include adherence to the Darfur Contracting Act and Executive Order N-6-22 regarding Russia sanctions. The contract covers jurisdictions including San Diego County, San Diego City, Rancho San Diego CDP, and San Diego Country Estates CDP. Bidders must possess a C-20 HVAC contractor license and be registered with the Department of Industrial Relations. While specific budget details are not explicitly stated, the procurement suggests a focused, localized infrastructure improvement project with specific technical and regulatory requirements for small business participants in the California state contracting ecosystem.
California 7/24/25, 8:00 PM 7/3/25, 6:32 PM 25CS0044 - BACKFLOW SERVICES
The California Department of Veterans Affairs (CalVet) has issued Invitation for Bid (IFB) No. 25CS0044 for Backflow Testing and Repair Services at the Chula Vista Veterans Home. The solicitation seeks a qualified contractor to perform comprehensive services for 33 backflow devices of various sizes, with annual testing mandated by the Otay Water District. Required services include annual device testing in October, incidental repairs during and after normal business hours, and emergency repair capabilities. Contractors must provide factory-trained technicians with valid certifications, complete all necessary documentation, and comply with federal, state, and local regulations. The contract requires three annual testing services, with bidders expected to quote hourly rates for different service categories and provide a material reimbursement allocation. Key dates include a mandatory walkthrough on August 26, 2025, at 9:00 AM in Chula Vista, a bid submission deadline of August 29, 2025, at 5:00 PM, and a bid opening on September 1, 2025, at 10:00 AM. The proposed contract term runs from October 1, 2025, to June 30, 2028, with contractors required to offer a 90-day labor warranty and 1-year parts warranty.
While there is no specific Disabled Veteran Enterprise (DVBE) subcontracting goal, the solicitation encourages DVBE participation and includes a DVBE Incentive Program offering up to a 5% incentive for confirmed DVBE participation. Small businesses can also benefit from a potential 5% preference for certified small/micro businesses. Bidders must submit multiple required documents, including a Commercially Useful Function Certification and compliance declarations for various state regulations such as the Darfur Contracting Act. The solicitation covers jurisdictions including San Diego County, Lake Riverside CDP, San Bernardino County, Orange Blossom CDP, and Orange County. Although specific award value is not explicitly stated, the bid rate sheet includes a material reimbursement line item of $15,000.00, which may serve as a basis for evaluation. Contractors must provide comprehensive documentation verifying business status, insurance coverage, and compliance with California state regulations, including certifications related to civil rights, contracting regulations, and business practices.
California 8/29/25, 8:00 PM 8/21/25, 7:52 PM 25CS0049 - WALK-IN REFRIGERATOR DOOR REPLACEMENT SERVICES
The California Department of Veterans Affairs (CalVet) has issued Solicitation for Quote (SFQ) #25CS0049 for Walk-In Refrigerator Door Replacement Services at the Veterans Home of Chula Vista, located at 700 E. Naples Court. The procurement specifically requires the replacement of two walk-in refrigerator doors for Kool Star refrigerators, with precise specifications including stainless steel construction, diamond kick plates, self-closing heavy-duty door closers, chrome plated hinges, and interior and exterior light switches. Contractors must possess either a C-38 Refrigeration Contractor License or a B General Building Contractor license and be factory-trained to perform the work. The contract term is proposed from November 1, 2025, through June 30, 2026, with work to be completed during standard business hours and requiring prior approval for any overtime or holiday work. Key action dates include a mandatory walk-through on September 23, 2025, at 9:00 AM, with questions due by September 25, 2025, at 5:00 PM, and quote submissions due by September 30, 2025, at 5:00 PM. The evaluation will focus on the lowest responsive responsible quote, with additional consideration of compliance with specified technical requirements and installation standards.
This solicitation is exclusively reserved for California Disabled Veteran Business Enterprises (DVBE) certified by the Department of General Services, with a minimum DVBE participation goal of 3% and potential bid incentives ranging from 3-5% based on certified DVBE participation levels. Proposers must submit comprehensive documentation including a Quote Rate Sheet, Payee Data Records, Contractor Certification Clauses, Bidder Declaration, Commercially Useful Function Certification, and Darfur Contracting Act Certification. The solicitation includes unique provisions such as Executive Order N-6-22 regarding Russia Sanctions and a Generative Artificial Intelligence (GenAI) Disclosure Notification. Contractors will be required to provide a 12-month warranty on labor and materials, and must maintain detailed invoicing and compliance with prevailing wage rates. While no specific total contract value is explicitly stated, the rate sheet allows for potential additional services such as refrigerated truck rental during the door replacement process. Non-compliance with DVBE requirements could result in significant penalties, including suspension from state business, contract termination, and potential civil penalties.
California 9/30/25, 8:00 PM 9/16/25, 5:02 PM