R006028 IFB - UPS Maintenance Contract

The California State Lottery is soliciting bids under IFB R006028 for maintenance, repairs, inspections, technical support, and battery replacement on uninterruptible power supply units, with written questions and intents to bid due November 6, 2026 at 3:00 p.m. PST and bids due December 2, 2026 at 3:00 p.m. PST. Bidders must have a minimum of five years of experience with Liebert UPS and Shadow Wave Rider Emergency Lighting UPS units, hold a valid California C10 Electrical license, and be registered with the Department of Industrial Relations before bid submission.

Participation preferences apply without a set-aside. The Lottery has established a 25% Small and Microbusiness Participation goal, with a preference of up to 5% available based on participation levels. A Disabled Veteran Business Enterprise incentive of 1% to 5% applies based on confirmed participation levels, and the DVBE program requirement has been waived.

Services cover Lottery locations statewide, including Lottery Headquarters in Sacramento, district offices in Northern and Southern California, and distribution centers. The solicitation description cites 12 locations, while the IFB file summary cites 13. Pricing goes on the provided Cost Sheet: annual, semi-annual, and quarterly maintenance at flat rates, plus hourly rates for non-emergency, overtime, and emergency service calls, priced separately for the three-year initial term and optional years four and five. Rates remain fixed for the entire term and any extensions, and pricing includes labor, materials, equipment, overhead, travel, and applicable taxes.

The initial term is three years, with options to extend for up to two additional one-year extensions, potential emergency extended service of up to twelve months, and transitional service periods of up to 90 days. Award goes to the responsive, responsible bidder with the lowest cost after DVBE and SMP adjustments, with the preference cap not to exceed $50,000 and combined DVBE incentives and SB preferences capped at $100,000. The notice of intent to award is estimated for December 22, 2026, and the agreement effective date is estimated for February 2027. Invoicing occurs monthly in arrears, with payment due within 45 calendar days of receipt of an undisputed invoice.

Submissions go through the Lottery's Liquid Files secure portal, after registering at fta.calottery.com, to odanielson@calottery.com and ijen@calottery.com. Files up to 5 GB are accepted. Submissions sent to solicitations@calottery.com will not be received.