W91QEX-24-R-0002-0005 Extend Submission (KO).pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provi ded herei n, all t erms and condit ions of t he document referenced in Item 9A or 10A, as heretofore changed, remai ns unchanged and in ful l force and effect .

15A. NAME AND TIT LE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

ST ANDARD FORM 30 (Rev. 10-83) Prescr ibed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to (1) extend the submission date, (2) update PWS A-TE-A03-D.1.2, and (3) add notation to Addendum to 52.215-1 in reference to the Government providing storage for volumes. The POC for this action is Catherine Richardson, Contracting Officer, catherine.p.richardson.civ@mail.mil.

1. CONTRACT ID CODE P AGE OF P AGES

S 1 15

16A. NAME AND T ITLE OF CONTRACTING OFFICER (Type or print)

16C. DAT E SIGNED

BY 09-Apr-2024

16B. UNITED ST AT ES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contract ing Officer)(Signature of person author ized t o sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, Count y, Stat e and Zip Code) X W91QEX24R0002

X 9B. DAT ED (SEE IT EM 11)

20-Feb-2024

10B. DAT ED (SEE IT EM 13)

9A. AMENDMENT OF SOLICITAT ION NO.

11. THIS IT EM ONLY APPLIES T O AMENDMENT S OF SOLICITATIONS

X The above numbered soli cit ati on i s amended as set forth in It em 14. The hour and date specified for rece ipt of Offer X is ext ended, is not extended.

Offer must acknowl edge rece ipt of t his amendment pri or to the hour and date specified in the sol ici tat ion or as amended by one of t he fol lowing methods:

(a) By compl eti ng Items 8 and 15, and returning 1 copi es of the amendment ; (b) By acknowledgi ng recei pt of thi s amendment on each copy of t he offer submit ted;

or (c) By s epara te let ter or t elegram whi ch i ncludes a refe rence t o t he s olic ita tion and amendment numbers . FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE P LACE DESIGNATED FOR THE RECEIPT OF OFFERS P RIOR TO THE HOUR AND DATE SP ECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of thi s amendment you desire t o change an offer already submit ted, s uch change may be made by t elegram or let ter, provided each t elegram or l ett er makes re ference to the sol ici tat ion and this amendment , and is received prior to the openi ng hour and dat e speci fi ed.

12. ACCOUNTING AND APPROPRIATION DAT A (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORT H IN ITEM 14 ARE MADE IN THE

CONT RACT ORDER NO. IN ITEM 10A.

B. T HE ABOVE NUMBERED CONT RACT /ORDER IS MODIFIED T O REFLECT THE ADMINIST RATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORT H IN ITEM 14, PURSUANT TO T HE AUTHORITY OF FAR 43.103(B).

C. T HIS SUPPLEMENT AL AGREEMENT IS ENT ERED INTO PURSUANT TO AUTHORITY OF:

D. OT HER (Specify type of modification and authorit y)

E. IMPORTANT: Contract or is not, is required to sign this document and return copies t o the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/cont ract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/ MODIFICATION NO. 5. P ROJECT NO.(If appli cable )

6. ISSUED BY

3. EFFECTIVE DATE

09-Apr-2024

CODE

410TH CSB - RCO M IAM I

9301 NW 33RD ST

DORAL FL 33172

W91QEX 7. ADMINISTERED BY (If other t han item 6)

4. REQUISITION/P URCHASE REQ. NO.

CODE

See I tem 6

FACILITY CODECODE

EMAIL:TEL:

W91QEX24R0002

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 16-Apr-2024 09:00 AM to 18-Apr-2024 09:00 AM.

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

ADDENDUM TO 52.215-1

A. PROPOSAL SUBMISSION

1. Proposals shall be submitted prior to the closing date and time identified on Block 8 of the SF 1449.

2. Offerors are required to submit a complete proposal package in accordance with the instructions below. Only electronic offers will be received via email. The Offeror shall submit electronic copies of their proposal to the Antonio Jones, antonio.r.jones6.civ@mail.mil, Contract Specialist and Catherine P. Richardson, catherine.p.richardson.civ@mail.mil, Contracting Officer; unless otherwise directed by the Contracting Officer.

3. The Offer. The submission of the documentation specified below will constitute the offeror's acceptance of the terms and conditions of the RFP, concurrence with the Performance Work Statement, and contract type.

4. It is the Government’s intention to award without discussions. Offerors are encouraged to present their best technical proposal and cost/prices in their initial proposal submission. However, in accordance with (IAW) FAR Part 15.306, should discussions become necessary, the Government reserves the right to hold them. If discussions are conducted, a competitive range will be determined and offerors will be notified. The competitive range may be limited for purposes of efficiency IAW FAR Part 15.306 (c) (2).

NOTE: PROPOSALS WILL NOT BE ACCEPTED FROM THIRD PARTY AGENCIES OR BROKERS.

PROPOSALS FROM THIRD PARTIES WILL BE CONSIDERED NON-RESPONSIVE AND WILL BE

EXCLUDED FROM CONSIDERATION FOR AWARD.

B. PROPOSAL SUBMISSION REQUIREMENTS

1. Offeror’s proposal shall be organized into four (4) volumes titled as follows: Volume I – Solicitation, Offer and Award Documents, and Certifications / Representations, Volume II - Technical; Volume III -Past Performance; Volume IV - Cost/Price. Each volume of the proposal shall be clearly marked with volume number, title, solicitation number and offeror’s name.

VOLUME II – TECHNICAL INSTRUCTIONS. The offeror shall provide their technical proposal with no company identifying information on any page expect the first page. The technical proposal shall have the following: Times New Roman, Size 10 Font, single spaced, 8.5 x 11 format. Failure to follow this instruction may result in rejection of their proposal.

a. Each volume shall be submitted electronically. Any portion of the proposal that is changed (as a result of negotiations or proposal revisions) should be annotated and dated. Each volume shall be clearly labeled with its Title and a copy number (e.g., copy 1 of 5).

b. Each paragraph should be single spaced, and shall be separated by at least one blank line. A standard, 12-point minimum font size applies. Arial or New Times Roman fonts are required. Tables and illustrations may use a reduced font size no less than 8-point and may be produced in landscape mode.

c. The following volumes of material shall be submitted:

Volume Title Digital Copies Maximum Pages

I Solicitation, Offer and Award Documents, and Certifications / Representations

1 No page limit

II Technical 1 100*

III Past Performance 1 5 pages per reference

IV Cost/Price 1 No page limit Signed SF1449 CLIN

Structure**

NOTE: Pages that exceed the required page limitations will not be evaluated. Additional pages over the maximum allowed will be removed or not read and will not be evaluated by the Government.

*Manpower charts and the small business subcontracting plan are excluded from the page count.

** Volume Page Limitations: Signed SF 1449 with filled in pricing under all CLINs, all Subsequent Amendments signed, and filled in representations and certifications (optional) under FAR 52.204-8.

2. PROPOSAL FILES

a. Format. The submission shall be clearly indexed and logically assembled. Each volume shall be clearly identified and shall begin at the top of a page. A Table of Contents should be created using the Table of Content feature in MS Word. MS Word (doc) files shall use the following page setup parameters:

Margins – Top, Bottom, Left, Right – 1” Gutter – 0” From Edge – Header, Footer 0.5” Page Size, Width – 8.5” Page Size, Height – 11”

The following additional restrictions apply:

b. File Packaging. All of the proposal files shall be compressed (zipped) into one file entitled proposal zip using WinZip version 6.2 or later, or as separate uploads in their native format, i.e., doc, xls, ppt, etc. Files shall be in read-only format, using PDF files. All price breakdown information to aide in the cost/price evaluation shall be submitted in Microsoft Office Excel Read/Write format and viewable in Microsoft Excel 2007. **Please note – Self extracting exe files are not acceptable.

c. Content Requirement. All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the proposal in a concise manner, to permit a complete and accurate evaluation of each proposal. Each file of the proposal shall consist of a Table of Contents, Summary Section, and the Narrative discussion. The Summary Section shall contain a brief abstract of the file. Proprietary information shall be clearly marked. The following shall be included in the Narrative discussion:

(i) VOLUME I – SOLICITATIONS, OFFER AND AWARD DOCUMENTS AND

CERTIFICATIONS/REPRESENTATIONS

Certifications and Representations – Each offeror shall complete (fill-in and signatures) the solicitation sections indicated below using the file (without modification to the file) provided with the RFP. An authorized official of the firm shall sign the SF 1449 and all certifications requiring original signature. An Acrobat PDF file shall be created to capture the signatures for submission.

Section A – Standard Form 1449 (SF 1449), Solicitation, Offer and Award Section G – Contract Administration Data Section K – Representations, Certification and Other Statements of Offerors

Solicitations, Offer and Award Documents and Certifications/Representations shall not be addressed separately from that submitted in VOLUME V – SOLICITATIONS, OFFER AND AWARD DOCUMENTS AND

CERTIFICATIONS /REPRESENTATIONS.

(ii) VOLUME II – Technical. The volume shall be organized into the following sections:

(1) Section 1 – Subfactor 1. This subfactor evaluates the offeror’s MANAGEMENT APPROACH.

The Offeror will provide information to substantiate the following:

(a) Element 1: The contractor’s management approach clearly specifies how the contractor will receive work requirements from the government; transmit these requirements to its own or sub-contractor personnel and acquire materials to allow accomplishment of work within specified time frames.

(b) Element 2: The contractor’s approach clearly defines how the contractor will communicate with

Government personnel.

(c) Element 3: The contractor’s approach addresses how the contractor will resolve disputes. The approach demonstrates a commitment to timely resolution and proper managerial processing of disputes with the objective toward satisfying the Government’s concerns.

(d) Element 4: The contractor provided proof that it has an approved cost accounting system.

(e) Element 5: The contractor provided evidence that its management personnel have experience in working within a classified environment.

(f) Element 6: The contractor provided evidence that it is able to manage multiple sub-contractors simultaneously.

(2) Section 2 – Subfactor 2. This subfactor evaluates the offeror’s STAFFING APPROACH. The offeror will provide information to substantiate the following:

(a) Element 1: The contractor provided documentation that it has personnel fully qualified and possessing all required licenses and clearances to complete the work specified in the

PWS.

(b) Element 2: The contractor has demonstrated that it has sufficient personnel identified, or has the ability to acquire personnel, to be able to accomplish multiple projects at the same time.

(3) Section 3 – Subfactor 3. This sub-factor evaluates the offeror’s QUALITY CONTROL PLAN.

The offer will provide information to substantiate the following:

The QCP clearly demonstrates that the contractor will be able to detect and correct unacceptable work performance within the timeframe specified by the Government.

(4) Section 4 - Subfactor 4: This sub-factor evaluates the offeror’s ability to utilize the mandatory ABILITY ONE CONTRACTOR. Major emphasis will be placed on the following:

(1) Element 1- The offeror will be evaluated on the extent to which the offeror is committed to using the mandatory AbilityOne contractor (Goodwill Industries of South Florida LLC) for Grounds Maintenance (GRASS CUTTING). The Government will consider the extent to which the offeror will utilize the AbilityOne contractor to perform Grounds Maintenance (GRASS CUTTING) of the requirement of the PWS. The offeror will also be evaluated on meeting AbilityOne usage of Goodwill of South Florida LLC for Grounds Maintenance (GRASS CUTTING) for the contract.

(2) Element 2 - The contractor understands and acknowledges that this requirement is a material part of the contract and will use its best efforts to obtain or surpass the AbilityOne goal.

Failure to meet this requirement may, at the Contracting Officer’s discretion, result in an impact to their performance evaluation ratings documented within the annual Contractor Performance Assessment Reporting System (CPARS) submission as a result of the contractor’s failure to meet minimum mandatory requirements.

(3) Element 3 – The contractor understands and acknowledges that annually, on the anniversary of the contract effective date, the contractor shall provide written notification to the Contracting Officer identifying the percentage of the total dollar obligated under the AbilityOne per PWS section for the preceding 12 months. The notification shall identify best efforts made towards achieving the AbilityOne requirement during the preceding 12 months and, if applicable, any rationale for failure to meet the requirement. The contractor shall immediately notify the Contracting Officer if an AbilityOne source is unable to provide the services by the time required, or if the quality of supplies or services provided by the AbilityOne source is unsatisfactory.

(iii) VOLUME III – Past Performance. This volume shall contain past performance information regarding similar contracts. This volume shall not exceed 25 pages plus five pages for each major subcontractor, excluding Past Performance Questionnaire Forms. Offerors shall submit all Government and/or commercial contracts for the prime offeror and each major subcontractor in performance or awarded during the past three years, from the issue date of this RFP, which are relevant to the efforts required by this solicitation. Relevant efforts are defined as services/efforts that are the same as or similar to the effort (as compared to North American Industry Classification System (NAICS) code 561210) required by the RFP. Data concerning the offeror shall be provided first, followed by each proposed major subcontractor, in alphabetical order. The Offeror shall also submit the written consent of its major subcontractors to allow the disclosure of its subcontractor’s past performance information to the Offeror. In addition, letters of commitment shall be included for all major subcontractors for their past performance to be considered. This volume shall be organized into the following sections:

(1) Section 1 – Contract Descriptions. This section shall include the following information in the following format.

(a) Contractor/Subcontractor place of performance, CAGE Code and UEI Number. If the work was performed as a subcontractor, also provide the name of the prime contractor and Point of Contact (POC) within the prime contractor organization (name, and current address, e-mail address, and telephone and fax numbers).

(b) Government contracting activity, and current address, Procuring Contracting Officer’s name, e-mail address, telephone and fax numbers.

(c) Government’s technical representative/Contracting Officer’s Representative and current email address, telephone, and fax numbers.

(d) Government contract administration activity and the Administrative Contracting Officer’s name, and current e-mail address, telephone, and fax number.

(e) Government contract administration activity’s Pre-Award Monitor’s name, and current e-mail address, telephone, and fax numbers.

(f) Contract Number and, in the case of Indefinite Delivery type contracts, GSA contracts, and Blanket Purchase Agreements, include Delivery Order Numbers.

(g) Contract Type (specific type such as Fixed-Price (FP), Cost Reimbursement (CR), Time & Material (T&M), etc.). In the case of Indefinite Delivery contracts, indicate specific type (Requirements, Definite Quantity, and Indefinite Quantity) and secondary contract type (FP, CR, T&M, etc.).

(h) Awarded price/cost.

(i) Final or projected final price/cost.

(j) Original delivery schedule, including dates of start and completion or work.

(k) Final or projected final, delivery schedule, including dates of start and completion of work.

(2) Section 2 – Performance. Offerors shall provide a specific narrative explanation of each contract listed in Section 1, Contract Description, describing the objectives achieved and detailing how the effort is relevant to the requirement of this RFP.

(a) For any contracts that did not/do not meet original schedule or technical performance requirements, provide a brief explanation of the reason(s) for the shortcomings and any corrective action(s) taken to avoid recurrence. The offerors shall list each time the delivery schedule was revised and provide an explanation of why the revision was necessary. All Requests for Deviation and Requests for Waiver shall be addressed with respect to causes and corrective actions. The offerors shall also provide copy of any Cure Notices or Show Cause Letters received on each contract listed and a description of any corrective action implemented by the offeror or proposed subcontractor. The offerors shall indicate if any of the contracts listed were terminated and the type and reasons for the termination.

(b) For all contracts, the offeror shall provide data on all manufacturing warranty returns. Data shall delineate total number of warranty returns, number of Could Not Duplicate (CND), number of failures attributable to GFE component failures, and number and nature of failures attributable to the offeror’s delivered product.

(3) Section 3 – Subcontracts. Offerors shall provide an outline of how the effort required by the RFP will be assigned for performance within the offeror’s corporate entity and among the proposed subcontractors. The information provided for the prime offeror and each proposed major subcontractor must include the entire company name, company address, CAGE Code, UEIsi Number and type of work to be performed by citing the applicable Government PWS subparagraph number. This includes all subcontractors who will be providing critical hardware/services or whose subcontract is for more than (insert percentage) % of the total proposed cost/price. This section will further include written consent of major subcontractors to allow the disclosure of their subcontractor’s past performance information to the Offeror. In addition, letters of commitment shall be included for all major subcontractors

(4) Section 4 – New Corporate Entities. New corporate entities may submit data on prior contracts involving its offices and employees. However, in addition to the other requirements in this section, the offeror shall discuss in detail the role performed by such persons in the prior contracts cited. Information should be included in the files described in the sections above. Letters of Commitment shall be included in the proposal for these employees in order to be considered.

(5) Past Performance Questionnaire. For all contracts identified in Section 1, Contract Descriptions, a Past Performance Questionnaire must be completed and submitted. The offeror shall complete Part I of the Past Performance Questionnaire and e-mail the questionnaire to both the Government contracting activity and technical representative responsible for the past/current contract. The POCs shall be instructed to electronically complete Part II of the questionnaire and e-mail the entire questionnaire to the Contracting Office no later than the proposal due date, to (insert email address). The offeror shall e-mail to the Contracting Officer a list of all the POCs who were sent a questionnaire. The Government must receive this list no later than the proposal due date. The POC List shall be submitted in Word for Windows Table Format to include the following fields: Solicitation Number; Company Name; Contract Number; Government Agency; POC Last Name, First Name; POC Title; POC Telephone Number;

POC E-mail Address; and Date E-Mail to POC (month/day).

(6) Submissions. Offerors are discouraged from providing points of contact with another contractors’ facility, i.e., in case an offeror (or one of his/her team members) is in a subcontract with another contractor who has submitted a proposal on the same requirement. Offerors shall provide and submit the prime contract number and all Governmental agency POCs in lieu of subcontract numbers or prime contract POCs in situations as described above.

(7) Small Business Participation Past Performance. All Offerors shall submit information substantiating the Offerors’ past performance in complying with FAR 52.219-8, Utilization of Small Business Concerns, maximizing opportunities for U.S. small business subcontractors. Offerors shall also provide a statement indicating whether any negative information has been reported in the past six years concerning the Offerors’ past compliance with FAR 52.219-8. If any such negative information has been reported, the Offeror may submit explanations or comments responding to such negative information. Offerors with no prior contracts containing FAR 52.219-8 shall certify the same.

(iv) VOLUME IV – Cost/Price. The offeror shall complete Section B (Services and Costs) of the solicitation.

Section B shall be submitted fully completed and error free. It shall contain the offeror’s prices for the established Contract Line Items Numbers (CLINS). The offeror shall submit prices for each SubCLIN. The SubCLIN prices shall total to the respective CLIN prices on that attachment, which shall be transferred to Schedule B of the Request for Proposals, and shall be submitted with Volume IV. All other proposal Volumes shall be void of cost/pricing data.

(1) The offerors shall provide all data required to make assessments of realism, and reasonableness. The cost/price proposal shall consist of the offeror’s estimated costs and associated profit (fee), when applicable, to successfully complete the proposed work identified in the PWS. The Government reserves the right to require the submission of Other Than Certified Cost or Pricing Data as is deemed necessary to arrive at a determination of fair and reasonable price.

(2) The offerors shall ensure that no pricing information is displayed in the Technical Proposal; however, this restriction does not preclude offerors from describing staffing levels relevant to its proposal.

(3) All final monetary extensions shall be in whole dollars only. Electronic copies of the cost/price proposal are required. Electronic copies shall be submitted to the Contracting Officer and Contract Specialist

(catherine.p.richardson.civ@mail.mil and antonio.r.jones6.civ@mail.mil). NOTE: Microsoft Excel/Word: No worksheets shall be hidden. The Government will not provide a DOD safe site to upload any volumes.

(4) The cost/price proposal shall contain two sections, cost rationale and cost substantiation.

a) The cost rationale section shall contain all narrative explanations used in deriving calculated costs/prices, including any overtime costs. These narratives shall clearly explain methodologies, calculations, and assumptions used in developing each cost/price element. At a minimum, the offeror shall address the notes identified below (following SUMMARY ROLL-UP).

b) The cost substantiation section shall be submitted using the two formats described below (cost summary roll-up and direct labor table) for the base and all option periods. In addition, a detailed cost/price proposal for each major subcontractor shall be submitted. Offerors are required to provide the same format and level of detail for subcontractor as for the prime. Offerors are also required to evaluate subcontractor’s proposals and provide a detailed explanation of how the subcontractor’s proposal was determined to be fair and reasonable pursuant to FAR 15.404-3. Offerors shall include any costs proposed for overtime.

The Service Contract Act (SCA) and the Davis Bacon (DB) Wage determinations have been attached. The Davis Bacon Wage Determination will only apply to construction related services. The SCA applies to all other services.

In the form of a chart, offerors shall list each labor category using labor classification in one column with the wage determination code and title in the others. The offeror shall indicate whether the labor classification is classified as Exempt (E), SCA, or DB; indicate the hours and the proposed hourly rate. The offeror shall list the fringe benefits and payroll burden cost for each labor classification.

For each of the cost CLINs, the offeror shall submit an escalated cost summary roll-up and a direct labor table as shown below in Microsoft Excel format.

SUMMARY ROLL-UP

Direct Labor Hours _____ Overtime Hours _____

TOTAL DIRECT HOURS _____

TOTAL FTEs _____

Direct Labor Dollars $_______

Overtime Dollars $_______

TOTAL OVERALL DIRECT LABOR DOLLARS $_______

Labor Overhead $_______

Other Direct Costs $_______

Material Costs $_______

(Material Overhead Rate ____%)

Subcontract Costs $_______

SUBTOTAL $_______

Overhead _____% Rate

G&A _____% Rate $_______

Fixed Fee _____% Rate $_______

TOTAL $_______

NOTES:

In the cost rationale section:

(1) Specify the use and extent of proposed overtime, including backup details/rationale and composition of overtime labor.

(2) Provide backup details/rationale stating composition of other direct costs.

(3) Provide backup details/rationale stating composition of material costs, including an explanation of the method of cost build-up plus the base used in applying any material overhead rate.

(4) Provide an explanation of the method of cost buildup, including bases used in applying rates and factors. Identify source of rates and factors. For instance, forward pricing rate agreements should be noted. If rates are based on current experience in your organization, provide the history base used and clearly identify all escalation, by year, that applies to derived rates.

DIRECT LABOR TABLE

WBS/

PWS

SCA/

Exempt

Labor Category

Productive Hours

Equivalent

FTE

Paid Hrs

Wage Rate

Fringe Benefits

Taxes/ Ins.

Total

Notes:

(1) The offeror shall provide cost elements by WBS associated with the appropriate PWS paragraph.

Provide cost data to the fourth level of the WBS/PWS, except for general information and work classified and management, for which data provided to the third level is adequate. If multiple WBS/PWS paragraphs are being performed by one cross-utilized employee and the employee is listed under only one of the paragraphs, ensure that paragraphs for which cost is not included is cross referenced to the paragraph containing the cost/price. For example, if an employee performs duties under WBS/PWS paragraphs 4.0, 4.5, and 5.5, and you only listed a cost/price under paragraph 4.0, insert “see paragraph 4.0” in the pricing section for paragraphs 4.5 and 5.5. Cross-references should be utilized to preclude unnecessary duplication of data between sections.

(2) The offeror shall identify each position as exempt or non-exempt. If the position is non-exempt, the offeror shall clearly identify the specific level and title of the labor category.

(3) In the cost/price rationale section of the cost proposal, the offeror shall explain how productive hours were developed. For example, paid hours of 2087 minus 80 hours sick leave, 20 hours training, etc.

(4) In the cost/price rationale section of the cost/price proposal, the offeror shall explain how fringe benefits were developed. For example, if costs for non-exempt positions are based on rates identified in the applicable wage determination simply state this with the applicable rate. For exempt positions explain the method of cost buildup, including any specific rates and bases used. Provide rationale used in developing any applicable rates.

(5) In the cost rationale section of the cost/price proposal, the offeror shall provide the following rates used:

_______% Rate FICA

_______% Rate FUTA

_______% Rate SUTA

_______% Workers Compensation

_______% Personal Liability Insurance

Failure to follow the above cost proposal preparation instructions may cause your proposal to be deemed unacceptable by the Government.

The Government reserves the right to require the submission of Other Than Certified Cost or Pricing Data as is deemed necessary to arrive at a determination of fair and reasonable price.

(6) For proposal preparation purposes, the expected or approximate date for initiation of contract performance is 1 July 2024.

(1) Electronic Copy. Cost requirements: Files contained on the Volume IV Cost/Price may not be password protected. Electronic links are only permissible within the Cost/Price Volume. If files contain links, the links must be intact and maintained through all revisions. The Offeror shall not include pivot tables in Excel spreadsheets. The Offeror shall provide a completed Section B Supplies or Services and Prices/Costs and shall be complete.

(2) Compliance. Failure to comply with the RFP requirements for Cost information may result in an adverse assessment of an offeror’s proposal and reduce or eliminate its chance of being selected for award. Offerors shall ensure that the information presented in this volume is consistent and correlates with the information contained in the other proposal volumes. Also, the Offeror shall ensure that the information submitted in this volume is consistent with and fully supports the amounts set forth in the SF1449 and continuation sheets.

(3) General Instructions. In accordance with Federal Acquisition Regulation (FAR) 15.402 and 15.403-

1, certified cost or pricing data are not required based on the fact that adequate competition is expected for this procurement. Information other than certified cost or pricing data may be provided in contractor format providing that sufficient information is made available. Information submitted shall be prepared following the instruction in FAR 15.403-5. If after receipt of proposals the Contracting Officer determines that there is insufficient information available to determine price reasonableness and none of the exceptions at FAR 15.403-1 apply, the Offeror may be required to submit cost or pricing data. Additionally, in the event that adequate competition is not obtained, the Contracting Officer may incorporate FAR 52.215-20 entitled, “Requirements for Cost or Pricing Data or Information Other Than Cost or Pricing Data,” into the solicitation and request a Certificate of Current Cost or Pricing Data.

There are no page limitations for this volume. Proposal information included in this volume which is not directly related to Cost will be disregarded.

SECTION M - EVALUATION FACTORS FOR AWARD

The following have been modified:

EVALUATION CRITERIA

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

The Offeror’s proposal must fully respond to the minimum requirements as specified in Section L of the solicitation.

In order for an Offeror’s proposal to be considered eligible for award, the Offeror must receive a rating of “Acceptable” in every non-price factor/subfactor as stated below.

1. EVALUATION FACTORS:

FACTOR 1: TECHNICAL

FACTOR 2: PAST PERFORMANCE

FACTOR 3: COST/PRICE

2. FACTORS AND SUB-FACTORS TO BE EVALUATED.

An award will be made to the offeror whose proposal offers the will be most advantageous to the Government, price and other factors considered; for which all non-price factors are rated as ‘acceptable’ based upon an integrated assessment of the evaluation factors and sub-factors described below.

Factor 1 (Technical) and all subfactors (Management Approach, Staffing Approach, Quality Control Plan and AbilityOne Subcontractor) are significantly more important than Factor 2 (Past Performance) and Factor 3 (Cost/Price). Factor 2 (Past Performance) is more important than Factor 3 (Cost/Price). All non-priced factors combined are significantly more important than Cost/Price.

The following evaluation factors and sub-factors will be used to evaluate each proposal:

Factor 1: The Technical factor is further divided into the following sub-factors:

a. Sub-factor 1 MANAGEMENT APPROACH

b. Sub-factor 2 STAFFING APPROACH

c. Sub-factor 3 QUALITY CONTROL PLAN

d. Sub-factor 4 ABILITYONE SUBCONTRACTOR

Evaluation of the offeror’s proposal shall address each sub-factor as it applies to the Performance Work Statement (PWS). A detailed explanation of the criteria for the evaluation is set forth in the “Evaluation Approach”, Paragraph 3 of this section. During evaluations of each proposal, the Government will assign each sub-factor an acceptable or unacceptable, using the ratings and descriptions outlined below.

Factor 2: Past Performance: Assess the offeror’s probability of meeting the minimum past performance solicitation requirements and prior compliance with FAR clauses 52.219-8 Utilization of Small Business Concerns and FAR 52.219-9 Small Business Subcontracting Plan. Using the rating descriptions outlined below.

Factor 3: Cost/Price: The resulting award will be a Firm-Fixed Price CLIN contract. Price reasonableness will be utilized in the evaluation of the Firm-Fixed Price effort.

3. EVALUATION APPROACH

Sub-factor 1: This sub-factor evaluates the offeror’s proposed MANAGEMENT APPROACH for the basic contract period and all option years. Marginal levels of overall MANAGEMENT APPROACH could indicate a lack of understanding concerning mission requirements and may result in the entire proposal receiving an unfavorable rating and/or being eliminated from the competitive range. The evaluation will focus on the offerors:

(a) Element 1 - The contractor’s management approach clearly specifies how the contractor will receive work requirements from the Government; transmit these requirements to its own or sub-contractor personnel and acquire materials to allow accomplishment of work within specified time frames.

(b) Element 2 - The contractor’s approach clearly defines how the contractor will communicate with Government personnel.

(c) Element 3 - The contractor’s approach addresses how the contractor will resolve disputes.

The approach demonstrates a commitment to timely resolution and proper managerial processing of disputes with the objective toward satisfying the Government’s concerns.

(d) Element 4: The contractor provided proof that it has an approved cost accounting system.

(e) Element 5 –The contractor provided evidence that its management personnel have experience in working within a classified environment.

(f) Element 6 – The contractor provided evidence that it is able to manage multiple subcontractors simultaneously.

Sub-factor 2: This sub-factor evaluates the offeror’s STAFFING APPROACH. Major emphasis will be placed on the following:

(a) Element 1 – The contractor provided documentation that it has personnel fully qualified and possessing all required licenses and clearances to complete the work specified in the

PWS.

(b) Element 2 - The contractor has demonstrated that it has sufficient personnel identified, or has the ability to acquire personnel, to be able to accomplish multiple projects at the same time.

Sub-factor 3: This sub-factor evaluates the offeror’s QUALITY CONTROL PLAN (QCP). The QCP clearly demonstrates that the contractor will be able to detect and correct unacceptable work performance within the timeframe specified by the Government.

Sub-factor 4: This sub-factor evaluates the offeror’s ability to utilize the mandatory ABILITY ONE CONTRACTOR. Major emphasis will be placed on the following:

(4) Element 1- The offeror will be evaluated on the extent to which the offeror is committed to using the mandatory AbilityOne contractor (Goodwill Industries of South Florida LLC) for Grounds Maintenance (GRASS CUTTING). The Government will consider the extent to which the offeror will utilize the AbilityOne contractor to perform Grounds Maintenance (GRASS CUTTING) of the requirement of the PWS. The offeror will also be evaluated on meeting AbilityOne usage of Goodwill of South Florida LLC for Grounds Maintenance (GRASS CUTTING) for the contract.

(5) Element 2 - The contractor understands and acknowledges that this requirement is a material part of the contract and will use its best efforts to obtain or surpass the AbilityOne goal.

Failure to meet this requirement may, at the Contracting Officer’s discretion, result in an impact to their performance evaluation ratings documented within the annual Contractor Performance Assessment Reporting System (CPARS) submission as a result of the contractor’s failure to meet minimum mandatory requirements.

(6) Element 3 – The contractor understands and acknowledges that annually, on the anniversary of the contract effective date, the contractor shall provide written notification to the Contracting Officer identifying the percentage of the total dollar obligated under the AbilityOne per PWS section for the preceding 12 months. The notification shall identify best efforts made towards achieving the AbilityOne requirement during the preceding 12 months and, if applicable, any rationale for failure to meet the requirement. The contractor shall immediately notify the Contracting Officer if an AbilityOne source is unable to provide the services by the time required, or if the quality of supplies or services provided by the AbilityOne source is unsatisfactory.

The Technical Factors will be assessed whether the offeror’s proposal will satisfy the Government’s minimum requirements. Determine whether the offeror’s proposal is acceptable or unacceptable, using the ratings and descriptions outlined below.

The Technical Evaluation Board will rate Factor 1 - Technical in accordance with the following table:

Adjectival Rating Description Outstanding Proposal demonstrates an exceptional approach and understanding of the requirements and contains multiple strengths and/or at least one significant strength, and risk of unsuccessful performance is low.

Good Proposal indicates a thorough approach and understanding of the requirements and contains at least one strength or significant strength, and risk of unsuccessful performance is low to moderate.

Acceptable Proposal meets requirements and indicates an adequate approach and understanding of the requirements, and risk of unsuccessful performance is no worse than moderate.

Marginal Proposal has not demonstrated an adequate approach and understanding of the requirements, and/or risk of unsuccessful performance is high. .

Unacceptable Proposal does not meet requirements of the solicitation and, thus, contains one or more deficiencies and is unawardable, and/or risk of performance is unacceptably high.

NOTE: The distinction between technical capability and past performance is technical capability pertains to the type and factor of work completed by a Offeror which is comparable to the type of work covered by this requirement, in terms of size, scope, and complexity. Past performance relates to how satisfactorily a contractor has performed on similar scoped contracts.

FACTOR 2: PAST

PERFORMANCE

The past performance evaluation is an assessment of the offeror’s probability of meeting the minimum past performance solicitation requirements. This assessment is based on the offeror’s record of relevant and recent past performance information that pertain to the products and/or services outlined in the solicitation requirements.

Past performance will be initially evaluated to determine whether the offeror’s present/past performance is recent, and relevant or not relevant to the effort to be acquired. The solicitation shall establish the criteria for recency and relevancy in relation to the requirement being procured. In establishing what is relevant for the acquisition, consideration should be given to what aspects of an offeror’s contract performance history would give the most confidence that the offeror will satisfy the requirements of the contract.

Offerors are cautioned that in conducting the performance risk assessment, the Government may use data provided in the offeror’s proposal and data obtained from other sources, such as the Past Performance Information Retrieval System (PPIRS) or similar systems and State Department Watch Lists.

e. The Past Performance Evaluation Team will review this past performance.

f. The quality of the contractor’s past performance will also be evaluated to determine whether the contractor’s past performance was acceptable.

g. Assigning Ratings. The Past Performance Factor will be assigned one of the ratings defined below.

Past Performance Relevancy Rating Method

Adjectival Rating

Description

Very Relevant Present/past performance effort involved essentially the same scope and magnitude of effort and complexities this solicitation requires.

Relevant Present/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires.

Somewhat Relevant Present/past performance effort involved some of the scope and magnitude of effort and complexities this solicitation requires.

Not Relevant Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

Performance Confidence Assessments Rating Method

Adjectival Rating

Description

Substantial Confidence

Based on the offeror’s recent/relevant performance record, the Government has a high expectation that the offeror will successfully perform the required effort.

Satisfactory Confidence

Based on the offeror’s recent/relevant performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort.

Neutral Confidence No recent/relevant performance record is available or the offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned.

The offeror may not be evaluated favorably or unfavorably on the factor of past performance.

Limited Confidence Based on the offeror’s recent/relevant performance record, the Government has a low expectation that the offeror will successfully perform the required effort. .

No Confidence Based on the offeror’s recent/relevant performance record, the Government has no expectation that the offeror will be able to successfully perform the required effort.

NOTE: In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance. Therefore, the offeror shall be determined to have unknown (or “neutral”) past performance. In the context of acceptability/unacceptability, a neutral rating shall be considered “acceptable.”

FACTOR 3: COST / PRICE:

Evaluation of an Offeror’s proposal shall be based on the information presented in the proposal submitted in accordance with the Addendum to FAR 52.215-1 of the Solicitation. The Offeror’s proposal will be evaluated, using one or more of the techniques defined in FAR 15.404-1, in order to determine if it is fair and reasonable. In addition, the Government will review the Offeror’s proposal for price balance. If the Government determines the Offeror's submitted pricing is determined to be significantly unbalanced in accordance with FAR 15.404- 1(g), the Offeror's price proposal may be considered unacceptable under this factor and therefore unacceptable for contract award.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

As part of price evaluation, the Government will evaluate its option to extend services (FAR Clause 52.217-8 - Option to Extend Services) by adding one-half of the Offeror’s 4th option period prices to the Offeror’s total price.

Thus, the Offeror’s total price for the purpose of evaluation will include the base period, option period 1st, 2nd, 3rd and 4th and one-half of the 4th option period. Offerors are required only to price the base, 1st, 2nd, 3rd, an option periods. Offerors shall not submit a price for the potential one-half year extension of services period.

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

52.217-5 EVALUATION OF OPTIONS (JUL 1990)

Except when it is determined in accordance with FAR 17.206(b) not to be in the Government's best interests, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the option(s).

As part of price evaluation, the Government will evaluate its option to extend services (FAR Clause 52.217-8, Option to Extend Services) by adding one-half of the Offeror’s 4th option period prices to the Offeror’s total price.

Thus, the Offeror’s total price for the purpose of evaluation will include the base period, option period 1st, 2nd, 3rd and 4th and one-half of the 4th option period. Offerors are required only to price the base, 1st, 2nd, 3rd, and 4th option periods. Offerors shall not submit a price for the potential one-half year extension of services period.

(End of provision)

(End of Summary of Changes)