Amendment_03_-_Revised_Section_L.pdf

W912PL-16-R-0011

Amendment 03

February 25, 2016

Section L - Instructions, Conditions and Notices to Bidders

INSTRUCTIONS TO PROPOSERS

INSTRUCTIONS TO PROPOSERS

PROPOSAL SUBMISSION REQUIREMENTS, SELECTION PROCEDURES, BASIS OF

AWARD

SUBMISSION REQUIREMENTS:

1. REQUIREMENT FOR SEPARATE PRICE AND TECHNICAL PROPOSAL

a. Each Offeror must submit both a Price Proposal and a Technical Proposal. The Price Proposal and the Technical Proposal must be submitted as separate (i.e., physically distinct) volumes. Both the Price Proposal and the Technical Proposal must be received by the closing date and time set for receipt of proposals.

b. The Price Proposal (Volume 1) must include the signed Acknowledgement Sheet(standard form SF-30, block #14), including acknowledgement of all amendments; the completed Pricing Schedule; the Offeror’s official online SAM Representations and Certifications; and any other requirements described in paragraph 3 below.

c. The Technical Proposal (Volume 2) consists of all information and material submitted or provided for evaluation in response to the technical (non-cost) evaluation factors and any significant sub factors specified in both this Section and Section M: Supplementary Instructions to Proposers. The purpose of the technical evaluation is to assess the quality of each offer (i.e., the quality of the proposed product or service), to determine the capability of each Offeror, and to determine the ability of each Offeror to perform the perspective contract successfully.

d. Offerors submitting proposals for this project should limit submission to data essential for evaluation of proposals so that a minimum of time and monies will have been expended in preparing the information required herein. However, in order to be effectively and equitably evaluated, the proposals must include information sufficiently detailed to clearly describe the Offeror’s responses to the solicitation factors which may or may not require such details on experience, technical approach and management capabilities to successfully complete the project. Proposals should follow the order sequence set forth in the RFP.

Information provided out of sequence will not be evaluated and may result in the Offeror’s disqualification from award.

2. GENERAL INSTRUCTIONS

a. Written proposal materials shall be submitted in standard three ring loose-leaf binders AND on a CD-ROM using a searchable “.pdf” format. Proposals shall be tabbed and labeled in a manner to afford easy identification from a Table of Contents. Font size shall not be less than 10 point. Each page shall be identified with the appropriate page number centered at the bottom of the page. Sheet size of the proposal contents shall be 8-1/2 inches x 11 inches, this sheet size requirement does not apply to the requested Organizational Chart and may be on 11 inches x 17 inches sheets. Offerors that do not meet these requirements may be subject to rejection.

b. Proposal revisions shall be submitted as page replacements with revised text readily identifiable, e.g., bold face print or underlining. The source of the revision, e.g., Error, Omission, or Clarification, or amendment shall also be annotated for each revision. Proposal replacement pages shall be numbered, shall be clearly marked “REVISED” shall show the date of the revision, shall be submitted in appropriate number of copies

February 25, 2016 e.g., if two (2) copies of the original page were required, then two (2) copies of the revised page will also be required, and shall be a different color than the original page they are to replace.

c. Please ensure that the outside of each separate volume is clearly marked to indicate its contents and the identity of the Offeror. Additionally, the original cost/price proposal and original technical proposal should be clearly indicated on the outside cover.

d. “Confidential” projects cannot be submitted to demonstrate capability unless all of the information required for evaluation purposes as specified herein can nonetheless be provided to the Government as part of the Offeror’s technical proposal. Offerors that include in their proposals information that they do not want to disclose to the public for any purpose, or used by the Government except for evaluation purposes, must be clearly marked in accordance with the instructions at FAR 52.215-1, “Instructions to Offeror-Competitive Acquisition,” paragraph (3), “Restrictions on disclosure and use of data.”

e. Drawings, sketches and schedules submitted as part of Offeror’s Volume 2, Technical Proposal, shall only be used for the purpose of evaluating the proposal. Such documents shall not be the basis for altering the requirements, terms and conditions of the solicitation.

3. SPECIFIC INSTRUCTIONS FOR THE PRICE PROPOSAL, VOLUME 1

a. Number of Sets of the Price Proposal

Submit the price proposal as follows: One Original Hardcopy and One (1) CD-ROM using a searchable “.pdf” or Excel Spreadsheet (i.e., the Original hardcopy and one CD-ROM copy of all of the information required below, with each set separately packaged).

b. Format and Contents of the Price Proposal/List of Tabs

The Original and all copies of the price proposal shall be appropriately labeled as such, shall be organized as indicated below, and shall be comprised of the following:

Proposal Cover Sheet. The proposal cover sheet is required by FAR 52.215-1(c) (2). This provision, entitled “Instructions to Offerors—Competitive Acquisition,” has been included in full text in Section L Instructions. Provide the following information in the Proposal Cover Sheet:

• Solicitation number.

• Name, address, telephone and facsimile numbers of the Offeror (and email address if available).

• DUNS, CAGE, and tax identification numbers of the Offeror.

• Statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and the Offeror’s agreement to furnish any or all items upon which prices are offered; at the price set opposite each item as reflected on the proposal schedule.

• Names, titles, telephone and facsimile numbers (and email addresses if available) of persons authorized to negotiate on the Offeror’s behalf with the Government in connection with this solicitation.

• Acknowledgment that the Offeror’s System for Award Management Registration is current per FAR Clause 52.204-7, System for Award Management and DFARS 252.204-7004, Alternate A, System for Award Management.

TAB CONTENTS OF THE PRICE PROPOSAL

#1 Tab 1 shall contain the completed SF 33, entitled “Solicitation, Offer and Award” front and back;

Certificate of Corporate Principal, completed as applicable, including corporate seal, if any.

#2 Section B, Contract Line Item Number Schedule. The completed Contract Line Item Number

Schedule with the Offeror’s proposed contract line item prices inserted in the appropriate spaces.

Prices must be proposed for all contract line items and prices sub-line items. Unit prices are to be extended to the actual “dollar and cents” amounts (i.e., to two decimal places). Do not round off to the nearest dollar. Check your pricing submissions very carefully for mathematical and clerical errors prior to submission.

#3 Official Online SAM (System of Award Management) Representations & Certifications

4. SPECIFIC INSTRUCTIONS FOR THE TECHNICAL PROPOSAL, VOLUME 2

a. THE TECHNICAL PROPOSAL SHALL NOT INCLUDE ANY COST INFORMATION.

Volume 2, Technical Proposal, the Government will not be obligated to evaluate any information beyond the information requested. The Offeror shall not submit verbatim sections of this solicitation as part of their proposal. Offerors that do not meet these requirements may be subject to rejection.

b. Number of Sets of the Technical Proposal

Submit the Original and three (3) additional sets of the written Technical Proposal (i.e., the Original and three (3)) copies of all of the information required below, with each set separately packaged). An electronic copy of Volume 2 shall be submitted on a CD-ROM using a searchable “.pdf” format.

c. Format and Contents of the Technical Proposal/List of Tabs

The original and all copies of the technical proposal shall be appropriately labeled as such, shall be organized as indicated below, and shall be comprised of the following:

The Proposal Cover Sheet as required by FAR 52.215-1(c)(i)(v). This provision, titled “Instructions to Offerors-Competitive Acquisition,” is provided in full text in Section L Instructions.

The original and all copies of the technical proposal shall be appropriately labeled as such, shall be organized as indicated below, and shall be comprised of the following:

TAB CONTENTS OF THE TECHNICAL PROPOSAL

TAB #1

TECHNICAL APPROACH

TAB #2 EXPERIENCE

TAB #3 ORGANIZATIONAL CAPABILITIES

TAB #4 PAST PERFORMANCE ON SIMILAR CONTRACTS

5. TECHNICAL PROPOSAL SUBMISSION REQUIREMENTS

See attachment forms list in Section J and section L for Proposal Submission Requirements, List of Evaluation Factors, for more details.

6. PROPOSAL EXPENSE AND PRE-AWARD COSTS

This Request for Proposal does not commit the Government to pay any costs incurred in the preparation and submission of the initial and any subsequent proposals or for any costs incurred prior to execution of a formal contract.

7. FORMS

See attachments list in section J.

INQUIRIES

Any prospective offeror desiring an explanation or interpretation of the solicitation, drawings, specifications, etc., must request it in writing soon enough to allow a reply to reach all prospective Proposers/offerors before submission of their bids/offers. Oral explanations or instructions given before award of a contract are not binding. Any information given to a prospective offeror concerning a solicitation will be furnished promptly to all other prospective offerors as an amendment to the solicitation, if that information is necessary in submitting offers or if lack of it would be prejudicial to other prospective Proposers/offerors.

1. All inquiries relating to this solicitation are to be submitted via Proposer Inquiry in ProjNet at https://www.projnet.org/projnet/

A. To submit and review bid inquiry items, offerors will need to be a current registered user, self register into the ProjNet system.

To access the Bid Inquiry system, go to the ProjNet web page and fill in:

- Managing Agency – USACE

- Email address

- Key Access (this is the Proposer Inquiry Key – see below for key)

- Click on “Sign In”

- You will be prompted for the answer to your secret question on the next screen

If this is your first time accessing ProjNet, you will be directed to a screen titled, “User account not found. Please create one using the form below.” Fill in the requested information (name, company, city, phone #, etc.).

B. From this page, you may view all Proposer inquiries or add an inquiry. Please note: Offerors shall only submit one question per inquiry. All inquiries containing multiple questions may be rejected.

C. Offerors will receive an acknowledgement of their question via email, followed by an answer to their question after it has been processed by our technical team.

The Solicitation Number is: W912PL-16-R-0011

The Proposer Inquiry Key is: 7WF4C5-869QEH

2. The Proposer Inquiry System will be unavailable for new inquires close of business February 29, 2016 to ensure adequate time is allotted to form an appropriate response and amend the solicitation if necessary.

3. Offerors are requested to review the specifications in its entirety, and review the Proposer Inquiry System for answers to questions prior to submission of a new inquiry.

4. The ProjNet call center operates weekdays from 8AM to 5PM U.S. Central Time Zone (Chicago). The telephone number for the ProjNet Call Center is 800-428-HELP.

5. Responses on the Proposer Inquiry System do not revise, change, amend or supersede the provisions of the solicitation. Changes to the solicitation must be by written amendment thereto. Any Proposer Inquiry System response that can be interpreted to be in conflict with the solicitation or amendment, shall be subordinate to the conflicting provision, term, and/or note, wherever it appears in the solicitation, until revised or altered by a written amendment to the solicitation.

Additionally, offerors may not anticipate a change to the solicitation until the change, revision, correction, or alteration of the solicitation is actually made, in writing and published as an amendment to the solicitation.

DIRECTIONS FOR DELIVERY OF OFFERS

Envelopes/Packages Sealed and Marked as follows: Envelopes/packages containing offers must be sealed;

marked showing the time and date specified for receipt; the solicitation number; and the name and address of the Offeror.

Solicitation No.: W912PL-16-R-0011 Proposal Due Date: Refer to SF 33, “Solicitation, Offer & Award” Block No.9 Name of the firm submitting the Offer

Addressed to:

U.S. Army Corps of Engineers, Los Angeles District 915 Wilshire Blvd, Ste 930

Los Angeles, CA 90017 ATTN: Contracting Division C/O: Tom Koponen and Patricia Bonilla

SPECIAL INSTRUCTIONS PERTAINING TO HAND-CARRIED OFFERS:

Due to security precautions, offerors are no longer permitted to hand-carry their offers directly to Contacting Division. All deliveries of offers are now required to arrive on the 11th floor at 915 Wilshire Blvd, Los Angeles, California 90017 and contact the Contracting Division personnel listed above to meet you at the 11th floor elevator lobby. A wall telephone is provided in the elevator lobby on the 11th floor for official use only. Offers may not be left unattended anywhere in the building, including the 11th floor.

February 25, 2016

For those offers to be submitted prior to the scheduled day of receipt, must notify the Contracting Division to arrange for receipt of their Offer by Contracting Division personnel. Normally the contact will be the Contract Specialist(s) as designated above, but any of the telephone extensions for the Contracting Division can be dialed (see USACE Los Angeles District telephone listing next to wall telephone). In the event the Contract Specialist(s) cannot be reached, please call the following Contracting Division telephone numbers in the following order, 213- 452-3308, 3206, 3309, 3247, 3240, 3250, 3311 or 3252, in order to request assistance.

At approximately 5 minutes prior to the scheduled Offer time/date deadline, Contracting Division personnel will be on the 11th floor elevator lobby to collect remaining offers and call the official closing time.

OFFEROR'S CHECKLIST

All information required by the terms of the Solicitation must be furnished. MISTAKES OR OMISSIONS CAN BE COSTLY. Important items for you to check are included in but not limited to, those listed below. This checklist is furnished only to assist you in submitting a complete proposal. Check as you read.

|_| Have you acknowledged all amendments?

|_| Is your SF-33, Certificate of Corporate Principal and CLIN sheet properly completed and signed?

[_] Is a completed Past Performance Questionnaire submitted with your proposal?

[ ] Is the name in which you submitted the proposal the same on your proposal as on SAM.GOV?

[ ] Are all erasures or corrections initialed by the person signing the proposal?

[ ] Have you restricted your proposal by altering the provisions of the solicitation?

[ ] Is the envelope containing your proposal properly identified that it is a proposal and does it contain the correct solicitation number and proposal due date and time?

[ ] Will your proposal arrive on time? Late hand-carried proposals will not be considered. Late proposals or modifications will be handled in accordance with FAR 52.215-1.