VSSB192001 Pre-bid Conference Minutes.pdf

MEMORANDUM FOR RECORD

SUBJECT: MINUTES OF PRE-BID CONFERENCE AND SITE VISIT, SOLICITATION W912LP-21-B-

0001, PROJECT VSSB192001, RENOVATE SQUADRON OPERATIONS BLDG. 254

1. A pre-bid conference was held for the subject project in the Civil Engineering Classroom of the 185th Air Refueling Wing (ARW), Iowa Air National Guard Base, 2920 Headquarters Avenue, Sioux City, Iowa, on 15 July 2021 at 1030 hours (central) time. The purpose of the conference was to discuss important aspects of the solicitation and provide an opportunity for potential bidders to visit the site of work.

2. The Government representatives and contractors in attendance at the meeting are listed on the attached roster.

3. The Contracting Officer discussed the following items during the Pre-bid Conference, using the attached Pre-bid Conference slides:

a. The contract period is 365 days after notice to proceed. We anticipate award of the contract by 30 September 2021.

b. Magnitude of construction is $5,000,000 to $10,000,000.

c. Bid submission contents and marking, bid due date/time.

d. Bond requirements: bid bond, payment bond and performance bond

e. The Contracting Officer highlighted some solicitation provisions/contract clauses, but indicated potential bidders should read all solicitation provisions and clauses thoroughly.

4. Questions must be submitted in writing using the format indicated in the solicitation, and emailed to vicky.l.williams10.civ@mail.mil, jeffery.l.kathman.civ@mail.mil and daniel.w.collins.mil@mail.mil. DO NOT contact the design engineers or the Government engineers. All contractor questions, when answered, will be posted to https://sam.gov. If a question arises that will result in a change to the plans or specifications, an official amendment will be issued. All correspondence, questions and answers, and amendments will be posted to https://sam.gov. Bidders must acknowledge all amendments in their bid.

5. MSgt Tony Jensen and SSgt Michael Ramirez of 185th ARW Security Forces provided an Antiterrorism brief and briefed on base access procedures that will be required for all contractor employees that work on site.

6. MAJ Adam McIntyre provided a brief overview of the project scope, and led a site visit at Bldg. 254 and the site of the temporary trailers.

7. The following questions were asked during the site visit. Answers are provided on Question and Answer v2.

a. Can 8” hollow core precast be used in lieu of 6”?

b. How long is the 1st phase of construction (Trailer set-up & moving building occupants)?

c. Sheet A4.1; Keynote 041200.04- What is the expectation for filling holes left after conduit removal? Replace brick or just mortar/ sealant?

d. Who is responsible for moving pictures and other items on walls?

e. Are there fire suppression plans/as-builts for existing?

f. Are there existing boilers?

g. What height is tower coming down to?

8. Contractors were advised to check https://sam.gov frequently for updated Questions and Answers and solicitation Amendments, as no other notifications will be made.

mailto:vicky.l.williams10.civ@mail.mil mailto:jeffery.l.kathman.civ@mail.mil mailto:daniel.w.collins.mil@mail.mil https://sam.gov/ https://sam.gov/

9. The Pre-bid Conference and site visit concluded at 1230 hours.

VICKY L. WILLIAMS

Contracting Officer, USPFO for Iowa

Attachments Sign-in Roster Slides

Tiffany Reagan AFNWC/NCN Program Manager, MEIT 434-466-3032 tiffany.reagan.ctr@us.af.mil via teleconference Global ASNT Fielding IPT

Kyle Smith AFIMSC Det 10 Basing&Bedown PE 318-456-3139 kyle.smith.2@us.af.mil via teleconference Barksdale AFB, LA

-----------------------------------------------------------------------LAST LINE-------------------------------------------------------------------------------------

PRE-BID CONFERENCE

15 July 2021

The work consists of furnishing all labor, equipment, tools, appliances, transportation, materials, and quality control reports required for the renovation of Building 254, Squadron Operations. Renovation shall be for a 31,699 SF facility. Renovation shall include the following items: Renovate the existing Squadron Operations facility, Building 254, by renovating office spaces, classrooms, restrooms, locker rooms, common areas, secure areas, and storage spaces. Upgrade 1,600 SF within Command Post and Squadron Operations areas to SCIF standards. Replace existing HVAC system with a more reliable and efficient system. Upgrade existing electrical panels to support the requirements for the Global ASNT. Upgrade building electrical, windows/doors, communications systems, entry/exit pavement, building parking, plumbing, and sewer systems as needed. Install fire suppression/alarm system, fire water main, and mass notification system. Construct 2,300 SF dual use Alert Facility space using existing Squadron Operations square footage. Provide supporting facilities to accommodate the renovation. Tuckpoint as needed, paint building exterior, upgrade building siding where needed, restore entryway canopies. Provide temporary facilities to house building occupants during construction. GLOBAL ASNT: This project will also repair rooms 01, 02, 03, 04 and 05 in building 254 for Global ASNT. Install separate 2-ton HVAC system to sufficiently cool the interior spaces. Provide electrical conduits to support electrical and communication cables from antenna dish to communication hub and from panel to PDSC; provide conduits for cables in plenum locations withing existing vault area. Demolish existing parachute drying tower and install rooftop structure to house GLOBAL ASNT communications antenna. Install exterior concrete pad to support operation of Global ASNT Transportable unit.

365 DAYS

AFTER

NOTICE TO PROCEED (NTP)

Between $5,000,000 and $10,000,000

Funds are not presently available for this contract. The Government anticipates funds will become available prior to, but not later than, midnight on 30 September 2021.

Firm fixed price (FFP) contract

100% small business set-aside

THE FOLLOWING IS A BRIEF OVERVIEW OF

THE BID REQUIREMENTS

OFFERORS ARE CAUTIONED TO

CAREFULLY READ THE REQUIREMENTS

OF THE SOLICITATION AND COMPLY

ACCORDINGLY

Standard Form (SF) 1442, front and back, signed

• Blocks 14-20 An official having authority to bind the company must sign IAW FAR

4.102 Original of SF1442 must have original “wet” signature All amendments must be acknowledged

Section 00010 Line Items – price all items Bid Bond and Power of Attorney

• Must be on SF24 form

• 20% of bid price or $3,000,000, whichever is lower

Section 00600 Representations and Certifications

• Complete and return certifications found in this section

• Current and complete data entered within past year (prefer after Oct 2020) at https://sam.gov Complete both FAR and DFARS representations and certifications

Joint Venture Requirements – parties wishing to bid as JV must submit, in addition to the Pro Forma documents, an executed copy of the Joint Venture Agreement, executed IAW FAR 4.102(d)

Each JV partner shall submit evidence that its Board of Directors has approved its participation in the JV, or by an instrument of similarly binding character for an unincorporated entity

JV must be registered in SAM JV’s must meet applicable size standards. Submit with bid any size determination for the JV entity received from SBA. A JV where one party is not a small business may be referred to SBA to determine eligibility.

Questions regarding JV must be directed to SBA and not the Contracting Officer

Mark envelope clearly with the following:

• IFB Number W912LP-21-B-0001

• Date and time of bid opening (5 August 2021 at

10:30 AM)

• Bidder’s company name

• Bidder’s address

Mail or hand-carry bids prior to bid opening to:

• 185ARW/MSC, Base Contracting Office, 2920

Headquarters Ave, Sioux City, IA 51111-1300

Bid repository will be moved to bid opening location 30 minutes prior to scheduled bid opening

Deliver prior to time established for opening of bids

• If mailed, send via trackable delivery method

• Bidders are cautioned that USPS deliveries to base are typically late in the day

Bid Opening will be conducted at:

• 185ARW/CE, Civil Engineering Classroom, 2920 Headquarters Ave, Sioux City, IA 51111-1300

Bid Opening date and time:

5 August 2021 at 10:30 AM local (central)

Contract Specialist(s) and Contracting Officer will review bids for compliance with solicitation

Failure to furnish a complete bid may result in rejection of the bid

Construction Wage rates apply to this solicitation/contract

• WD IA20210077, Modification 1, dated 03/12/2021

• Modification 2 was published to SAM.gov on 7/9/2021 and incorporated via Amendment 0002 to the solicitation

• Additional modifications published within 10 days prior to bid opening will be incorporated via Amendment to the solicitation

• WD applicable at time of award will remain in effect for entire contract performance period

Performance and Payment bonds are required for this contract

• Successful bidder shall submit within 10 days after Government acceptance of bid

• Penal Sum – 100% of contract price

• Performance bonds submitted on SF25 (except that no seal is required)

• Payment bonds submitted on SF 25A (except that no seal is required)

• Surety must be listed in Treasury Department Circular 570 or at http://www.fms.treas.gov/c570/

If Performance & Payment Bonds are required, a bid bond must also be submitted with the bid

Section 889

• Provisions – FAR 52.204-24, 52.204-26; DFARS 252.204-

7016, 252.204-7017

• Clauses – FAR 52.204-25; DFARS 252.204-7017 (roll-down to all tiers of subcontracts) 52.211-12 Liquidated Damages –Construction

• $1,384.93 for each calendar day of delay + $300.00 charge for legal services

52.222-23 Notice of Requirement for Affirmative Action to Ensure Equal Opportunity for Construction (Section 00100)

52.228-5 Insurance (Section 01000)

52.236-1 Performance of Work by the Contractor – Contractor shall perform on site and with its own organization, work equivalent to at least 50% of total amount of work under the contract.

52.236-14 Availability and Use of Utility Services (See also Section 01000)

Corbin Russwin locks and keying systems

All Amendments will be posted on SAM.gov Check site regularly for Amendments and

Q&A’s/RFI’s (refresh the page) After Bid Opening, no information will be available until Award

• Award Notice will be posted on SAM.gov

All questions shall be submitted in format indicated in solicitation, Section 00100, para 4

Email to- vicky.l.williams10.civ@mail.mil, jeffery.l.kathman.civ@mail.mil AND daniel.w.Collins.mil@mail.mil

Submit Questions ASAP but NLT COB 29 Jul 2021 (5 working days before bid opening)

Submit Questions to CS/KO ONLY - Do Not Call AE Firm or Other Government Personnel

Written questions only - Government will NOT accept questions via phone

Late questions may not be addressed Questions and Answers will be posted to SAM.gov. No other notifications will be made.

• Contract Opportunities

• Wage Determinations