A22 - Attachment J-3 - Section L - Instructions Conditions and Notices to Bidders - 25 Oct. 2023.pdf

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

REVISED 25 October 2023

L.1 GENERAL INSTRUCTIONS TO OFFERORS FOR PHASE I

L.1.1 The Government is using a two-phase procurement approach for this design-build project.

Potential Offerors are invited to submit the information described herein for review and evaluation by the

Government. Following completion of the evaluation of Phase I proposals, up to a maximum of three most highly qualified offerors will be selected to participate in Phase II. A site visit will be held for these most highly qualified Offerors following the Phase II notification.

L1.2 This is an all-electronic solicitation release. No hard copies of the solicitation will be mailed.

Notifications and Amendments to the solicitations will be posted to https://sam.gov/. It is the responsibility of each Offeror to review the webpage for notice of amendments, updates, or changes to current information. Responsibility for source selection resides with the Government. Proprietary information submitted in response to this solicitation will be protected from unauthorized disclosure as required by Subsection 27 of the Office of Procurement Policy Act as amended (41 U.S.C. Sections 210-

2107) and as implemented in the FAR. Proposals shall be unclassified and treated as Source Selection

Sensitive Information (see FAR 2.101 and 3.204).

L.1.3 Proposals must be complete, self-sufficient, and respond directly to the requirements of the solicitation. Any commitments made in the proposal shall become part of the resultant contract. Any significant inconsistency, if unexplained, raises a fundamental issue of the Offeror’s understanding and/or ability to perform the contract. This may be basis for rejection of the proposal. In no case shall statements similar to “we will comply with the requirements of the contract” or equivalent statements be acceptable to meet all the requirements of this Request for Proposal (RFP). However, the proposal shall include a declaration statement that acknowledges and accepts, without exceptions, all Statement of Work (SOW) requirements. Failure to comply with these instructions may result in an Offeror’s proposal being excluded from further consideration for award.

L.1.4 All questions concerning this procurement, either technical or contractual, must be submitted in writing electronically to the Contract Specialist and Contracting Officer. See FRP Section 00800 Clause entitled, “Question and Answer Via Email”.

L.1.5 Contract Cost Ceiling Limitation: The design and construction costs will be subject to the funds available for this project. The total contract award must not exceed $6,000,000.00 for this contract. The

Government may not be able to make an award if the dollar value for this project is exceeded.

L.2 PROPSAL FORMAT

L.2.1 File Organization: Each file must be clearly indexed and logically assembled. Text size must be no smaller than what is equivalent to Microsoft Word, Times New Roman, 11 point. A page is defined as one 8 ½ x 11-inch paper with printing on one side of the paper. Line spacing settings must be at least one and one-half (1 ½) line spacing. Margins on all four (4) edges of each page must be at least 1-inch. The proposal must be in a narrative format, organized and titled so that each section of the proposal follows the order and format of the volumes. The information presented should be organized to pertain to only the evaluation factor in the volume that the information is presented.

Each Volume must be organized in the following order and submitted as a single file with the expectation of volume attachments and/or size limitations:

https://sam.gov/

• Cover Sheet. The cover sheet must be clearly marked as to Volume number, title, solicitation identification, and the Offeror’s name. The cover sheet will not count against page counts.

• Table of Contents. The table of contents must include all charts, illustrations, tables and any attachments for the Volume. The table of contents will not count against page counts.

• Glossary. The glossary must contain all abbreviations and acronyms used in the volume with an explanation for each. The glossary will not count against page counts.

L.2.2 File Size Limitation: Offerors are advised to limit email attachments to a limit of 10MB in total per email. If needed, Offerors are advised to break files down into smaller sections in order to ensure file delivery.

L.2.3 File Naming Convention: To ensure an Offeror’s submission is received and processed appropriately, it is important that interested parties carefully ensure their electronic files adhere to the following naming convention:

• W912EK24R0002-FIRM_NAME-VOLUME_I

• W912EK24R0002-FIRM_NAME-VOLUME_II

L.2.4 The following Volumes will be submitted and evaluated

Volume 1: General and Administrative Qualifying Criteria (Factor 1)

Volume 2: Specialized Experience (Factor 2)

L2.4.1 Volume 1 must contain a list of qualifying criteria submissions that will be evaluated per the evaluation criteria in Section M.1.3.1, Factor 1 Evaluation Scale. The qualifying criteria proposal must be organized in Volume 1 folder in the order listed in Section L and submitted per L.4.1.

L.2.4.2 Volume 2 will be evaluated per the evaluation criteria in Section M.1.3.2, Factor 2 Evaluation

Scale. Proposals must include necessary information to enable the evaluators to form a definitive conclusion concerning the Offeror’s ability to perform the required contract. The Specialized Experience must be organized in Volume 2 folder in the order listed in Section L and submitted per L.4.2.

L.2.5 Joint Venture Proposal Requirements: When proposing as joint venture, all members of the joint venture must sign the SF 1442 and prove bonding capability of both firms, unless a written agreement by the joint venture is furnished designating one firm with the authority to bind the other member(s) of the joint venture. In addition, a copy of the joint venture agreement must be submitted with the proposal.

Failure to comply with the foregoing requirements may result in the joint venture’s proposal being excluded from further consideration for award.

L.3 PROPOSAL SUBMITTALS

L.3.1 Offerors submitting proposals for this project should limit submissions to data essential for evaluation of proposals so that a minimum of time and monies will have been expended in preparing information required herein. However, to be effectively and equitably evaluated, the proposals must include information sufficiently detailed to clearly describe the Offeror’s specialized experience necessary for successful completion of the solicitated project. Requirements stated in this RFP are minimums. Proposals should follow in the order of sequence set forth in the RFP. Information provided out of sequence may not be evaluated and may result in the Offeror’s proposal being excluded from further consideration for award.

L.3.2 Offerors must submit their proposals electronically email to bradley.j.grothus@usace.army.mil and j.c.paitson@usace.army.mil of the U.S. Army Corps of Engineers, Contracting Division no later than the time and date specified in Block 13 of the Standard Form 1442.

NOTE: The Rock Island District is in the Central Time Zone. No hard copies will be accepted.

L.3.3 Proposal Submission and Deadline: Interested Offerors must submit proposals no later than the time and date specific on the SF 1442. The time and date of proposal receipt will be the delivery time and date recorded upon email receipt. Do not assume that electronic submission will occur instantaneously; it usually takes at least a few minutes. Large files will take some time to transmit. Offerors should time their submission effort with prudence by not waiting until the last few minutes – this will allow for unexpected delays in the transmittal process and email receipt. Offerors are encouraged to keep a copy of their submission for their record. Submissions after the deadline will be considered late and will be processed in accordance with FAR 15.208.

NOTE: Phase I proposals DO NOT involve pricing submission.

L.4 Proposal Submission Requirements:

VOLUME 1 GENERAL AND ADMINISTRATIVE DATE

Volume 1 – General and Administrative Qualifying Criteria: One, text searchable, PDF to include information required in L4.1, No

Page Limit

VOLUME 2 SPECIALIZED EXPERIENCE

Volume 2 – Specialized Experience: One, text searchable PDF to include information required in L5.2 L4.2, Five

(5) Page Limit

L.4.1 VOLUME 1 GENERAL AND ADMINISTRATIVE QUALIFYING CRITEREA (FACTOR

1)

Offerors must provide the administrative documentation as required below. The government will evaluate this information in accordance with Section M.1.3.1.

L.4.1.1 Contract Forms and Certifications

• Proposal cover letter or proposal cover page (include names, office phone, cell phone numbers and e-mail addresses for Proposal POCs). The cover letter shall include a list of names and telephone number of persons authorized to conduct negotiations on behalf of the Offeror. Within the letter, all Offerors shall acknowledge and accept, without exceptions, all statement of work requirements. Offerors shall confirm no organization conflict of interest exists, or list any conflicts and steps taken to mitigate conflict.

• Standard Form 1442: A conformed solicitation copy from this RFP with the original signature of an official authorized to contractually bind the Offeror in Block 20B of the

SF 1442 and acknowledgment of any/all amendments. The Offeror must complete the

Blocks 14-20 of the SF 1442.

• Joint Venture and Mentor-Protégé Agreements: Small business offerors (e.g., 8(a), HUBZone, SDVOSBC, etc.) submitting a proposal as a Joint Venture or Mentor-Protégé

Joint Venture must submit evidence from the Offeror's SBA Servicing Agency that the mailto:bradley.j.grothus@usace.army.mil mailto:j.c.paitson@usace.army.mil

Offeror has notified and discussed the proposed joint venture for this specific project with the appropriate SBA Representative or Business Opportunity Specialist. Joint Venture agreements and approved 8(a) Mentor-Protégé agreements must be submitted with the proposal. Joint Venture Agreements and Mentor-Protégé agreements will not be rated but must comply with the relevant regulations in Title 13 of the Code of Federal Regulations.

• Evidence of Ability to Obtain Bonding: The Offeror shall submit a letter from their bonding company exhibiting the Offeror’s ability to be bonded for this project. Include the name, address, and telephone number of the firm's bonding company, as they may be contacted.

L.4.1.2 Excluded Parties List

No submission requirement, however the government will validate the Offeror is not on the Excluded

Parties List both at the time of proposal receipt, and again prior to award (for the prospective Phase II participants).

L.4.2 VOLUME 2 SPECIALIZED EXPERIENCE

L.4.2.1 The Offeror shall submits no more than four (4), but a minimum of one (1) of each project for each facility type(s) or their equivalent, similar commercial or institutional type:

• Renovation of Administrative Office and Visitor Center

• New Construction of a Garage with Storage.

L.4.2.2 Each project must demonstrate recent, relevant experience of construction projects similar in size, scope and complexity as defined in the Statement of Work. Offerors may identify federal, state and/or local government and private contracts that are similar to the Government’s requirements. If the Offeror is a joint venture, each firm must provide information, demonstrating experience relevant to their proposed role on this contract. The Offeror shall submit projects that are currently well underway (designed and at least 50% construction progress completed) or completed and turned over no longer than eight (8) years preceding the date of the RFP. If any firm has multiple divisions or units, the project examples shall be limited to those performed by the division or unit submitting the offer or by the team member. Design firms may list prime contractors they have worked for on government, private, or commercial projects. If projects are design-build, identify them as such.

L.4.3 Any specialized experience provided which has a differing end use than the listed project types in

L.4.2.1 should be accompanied by a supplemental narrative (not just project lists) describing the rationale for how the project(s) is (are) similar in scope, complexity and construction type, and relevant to the nature of the project types listed in L.4.2.1.

L.4.4 The Government will evaluate the extent of recent, related experience of the prime contractor and design firm in design, construction, or design-build, as relevant to their role on this contract. If the design will be accomplished in-house, rather than by subcontract, then the design element of the specialized experience will still be evaluated, taking into account the fact that work is being done in-house. The

Offeror will potentially receive a strength during the proposal evaluation process on projects performed as a prime contractor rather than as a subcontractor, depending upon overall role and relevancy considerations. The Offeror will potentially receive a strength during the proposal evaluation process for prior Federal Government project design and construction experience.

L.4.5 The Government will consider the extent of recent experience, the degree of relationship of such experience to this project and demonstrated familiarity with applicable codes and local conditions. Some examples of relevancy to this project may include, but are not limited to:

• Name/Size of Projects

• Location

• Type of work (New Construction, Renovation)

• Construction Cost

• Project Scope o Complete Renovation o Partial Renovation o New Construction/Building Addition o Interior Buildout o Site Improvements o Trades Involved

• Dates/Project Duration (design period & construction period)

• Summary of Offeror’s role in the Design/Construction of the projects (Prime, Joint

Venture, Subcontractor) o Extent of work performed o Self-performed o Subcontracted

• Project Owner’s POC for Reference (Name, Company, Telephone Number, and Email) o NOTE – These POCs may be contacted.

L.5 GENERAL INSTRUCTIONS TO OFFERORS FOR PHASE II

L.5.1 The Government is using a two-phase procurement approach for this design-build project. Up to a maximum of three most highly qualified offerors will be selected to participate in Phase II. A site visit will be held for these most highly qualified Offerors following the Phase II notification.

L.5.2 The Government will provide Phase II Instructions to Offerors via a RFP Amendment.

L.5 GENERAL INSTRUCTIONS TO OFFERORS FOR PHASE II

L.5.1 The Government is using a two-phase procurement approach for this design-build project. Up to a maximum of three most highly qualified offerors will be selected to participate in Phase II. A site visit will be held for these most highly qualified Offerors following the Phase II notification.

L.5.2 Those Offerors evaluated to be the most highly qualified in Phase I are invited to submit a Phase

II proposal, as indicated below. The Government will evaluate the proposals in accordance with the evaluation criteria described herein, using the evaluation rating system outlined in Section V – Phase II

Solicitation Provisions (Section M – Evaluation Factors for Award). The Contracting Officer will award a firm-fixed-price contract to the responsible Phase II Offeror whose proposal the Source Selection

Authority determines conforms to the solicitation, is fair and reasonable, and offers the best overall value to the Government, considering the non-price and price factors. The contract award must not exceed the contract cost limitation described in Section L.1.5. for this project. There are no sub-factors for any factors. The intent of this solicitation is to obtain the best proposal within the contract cost limitation listed in Section L.1.5. There is no obligation to approach or match the cost limitation in the offer. After the Government individually evaluates and rates each proposal, the Source Selection Authority will compare the proposals to determine which proposal represents the best value. The Government reserves the right to accept other than the lowest priced or most highly technically rated offer, or to reject all offers. The Government will not award a contract to an Offeror whose proposal contains a deficiency, as defined in FAR 15.001.

L5.3 This is an all-electronic solicitation release. No hard copies of the solicitation will be mailed.

Notifications and Amendments to the solicitations will be posted to https://sam.gov/. It is the responsibility of each Offeror to review the webpage for notice of amendments, updates, or changes to current information. Responsibility for source selection resides with the Government. Proprietary information submitted in response to this solicitation will be protected from unauthorized disclosure as required by Subsection 27 of the Office of Procurement Policy Act as amended (41 U.S.C. Sections 210-

2107) and as implemented in the FAR. Proposals shall be unclassified and treated as Source Selection

Sensitive Information (see FAR 2.101 and 3.204).

L.5.4 Proposals must be complete, self-sufficient, and respond directly to the requirements of the solicitation. Any commitments made in the proposal shall become part of the resultant contract. Any significant inconsistency, if unexplained, raises a fundamental issue of the Offeror’s understanding and/or ability to perform the contract. This may be basis for rejection of the proposal. In no case shall statements similar to “we will comply with the requirements of the contract” or equivalent statements be acceptable to meet all the requirements of this Request for Proposal (RFP). However, the proposal shall include a declaration statement that acknowledges and accepts, without exceptions, all Statement of Work (SOW) requirements. Failure to comply with these instructions may result in an Offeror’s proposal being eliminated from further consideration for award.

L.5.5 All questions concerning this procurement, either technical or contractual, must be submitted in writing electronically to the Contract Specialist and Contracting Officer. See FRP Section 00800 Clause entitled, “Question and Answer Via Email”.

L.5.6 Contract Cost Ceiling Limitation: The design and construction costs will be subject to the funds available for this project. The total contract award must not exceed the amount listed in Section L.1.5 above for this contract. The Government may not be able to make an award if the dollar value for this project is exceeded.

L.6 PROPOSAL FORMAT

L.6.1 File Organization: Each file must be clearly indexed and logically assembled. Text size must be no smaller than what is equivalent to Microsoft Word, Times New Roman, 11 point. A page is defined as one 8 ½ x 11-inch paper with printing on one side of the paper. Line spacing settings must be at least one and one-half (1 ½) line spacing. Margins on all four (4) edges of each page must be at least 1-inch. The proposal must be in a narrative format, organized and titled so that each section of the proposal follows the order and format of the volumes. The information presented should be organized to pertain to only the evaluation factor in the volume that the information is presented.

Each Volume must be organized in the following order and submitted as a single file with the expectation of volume attachments and/or size limitations:

• Cover Sheet. The cover sheet must be clearly marked as to Volume number, title, solicitation identification, and the Offeror’s name. The cover sheet will not count against page counts.

• Table of Contents. The table of contents must include all charts, illustrations, tables and any attachments for the Volume. The table of contents will not count against page counts.

https://sam.gov/

• Glossary. The glossary must contain all abbreviations and acronyms used in the volume with an explanation for each. The glossary will not count against page counts.

L.6.2 File Size Limitation: Offerors are advised to limit email attachments to a limit of 10MB in total per email. If needed, Offerors are advised to break files down into smaller sections in order to ensure file delivery.

L.6.3 File Naming Convention: To ensure an Offeror’s submission is received and processed appropriately, it is important that interested parties carefully ensure their electronic files adhere to the following naming convention:

• W912EK24R0002-FIRM_NAME_PHASE II_VOL I

• W912EK24R0002-FIRM_NAME_PHASE II_VOL II

• W912EK24R0002-FIRM_NAME_PHASE II_VOL III

• W912EK24R0002-FIRM_NAME_PHASE II_VOL IV

L.6.4 The following Volumes will be submitted and evaluated for Phase II:

Volume 1: General and Administrative Qualifying Criteria (Factor 1)

Volume 2: Design Technical (Factor 2)

Volume 3: Past Performance (Factor 3)

Volume 4: Price (Factor 4)

L6.4.1 Volume 1 must contain a list of qualifying criteria submissions that will be evaluated per the evaluation criteria in Section M.2.3.1, Factor 1 Evaluation Scale. The General and Qualifying

Administrative Criteria portion of the proposal must be organized in Volume 1 folder in the order listed in

Section L and submitted per L.8.1.

L.6.4.2 Volume 2 will be evaluated per the evaluation criteria in Section M.2.3.2, Factor 2 Evaluation

Scale. Proposals must include necessary information to enable the evaluators to form a definitive conclusion concerning the Offeror’s ability to perform the required contract. The Design Technical portion of the proposal must be organized in Volume 2 folder in the order listed in Section L and submitted per L.8.2.

L.6.4.3 Volume 3 will be evaluated per the evaluation criteria in Section M.2.3.3, Factor 3 Evaluation

Scale. Proposals must include necessary information to enable the evaluators to form a definitive conclusion concerning the Offeror’s ability to perform the required contract. The Past Performance portion of the proposal must be organized in Volume 3 folder in the order listed in Section L and submitted per L.8.3.

L.6.4.4 Volume 4 will be evaluated per the evaluation criteria in Section M.2.3.4, Factor 4 Evaluation.

Proposals must include necessary information to enable the evaluators to form a definitive conclusion concerning the Offeror’s ability to perform the required contract. The Price portion of the proposal must be organized in Volume 4 folder in the order listed in Section L and submitted per L.8.4.

L.6.5 Joint Venture Proposal Requirements: When proposing as a joint venture, all members of the joint venture must sign the SF 1442 and bid bond. In addition, a copy of the joint venture agreement must be submitted with the proposal. Failure to comply with the foregoing requirements may result in the joint venture’s proposal being excluded from further consideration for award.

L.7 PROPOSAL SUBMITTALS

L.7.1 Offerors submitting proposals for this project should limit submissions to data essential for evaluation of proposals so that a minimum of time and monies will have been expended in preparing information required herein. However, to be effectively and equitably evaluated, the proposals must include information sufficiently detailed to clearly describe the Offeror’s specialized experience necessary for successful completion of the solicitated project. Requirements stated in this RFP are minimums. Proposals should follow in the order of sequence set forth in the RFP. Information provided out of sequence may not be evaluated and may result in the Offeror’s proposal being excluded from further consideration for award.

L.7.2 Offerors must submit their proposals electronically email to both bradley.j.grothus@usace.army.mil and j.c.paitson@usace.army.mil of the U.S. Army Corps of Engineers, Contracting Division no later than the time and date specified in Block 13 of the Standard Form 1442.

NOTE: The Rock Island District is in the Central Time Zone. No hard copies will be accepted.

L.7.3 Proposal Submission and Deadline: Interested Offerors must submit proposals no later than the time and date specific on the SF 1442. The time and date of proposal receipt will be the delivery time and date recorded upon email receipt. Do not assume that electronic submission will occur instantaneously; it usually takes at least a few minutes. Large files will take some time to transmit, potentially up to one hour or longer. Offerors should time their submission effort with prudence by not waiting until the last few minutes – this will allow for unexpected delays in the transmittal process and email receipt. Offerors are encouraged to keep a copy of their submission for their record. Submissions after the deadline will be considered late and will be processed in accordance with FAR 15.208.

L.8 Proposal Submission Requirements:

VOLUME 1 GENERAL AND ADMINISTRATIVE QUALIFYING CRITERIA

Volume 1 – General and Administrative Qualifying Criteria: One, text searchable, PDF to include information required in L4.1

VOLUME 2 DESIGN TECHNICAL

Volume 2 – Design Technical: One, text searchable PDF to include information required in L4.2

VOLUME 3 PAST PERFORMANCE

Volume 3 – Past Performance: One, text searchable, PDF to include information required in L4.3, VOLUME 4 PRICE

Volume 4 – Price: One, text searchable, PDF to include information required in L4.4

L.8.1 VOLUME 1 GENERAL AND ADMINISTRATIVE QUALIFYING CRITERIA (FACTOR 1)

Offerors must provide the administrative documentation as required below. The government will evaluate this information in accordance with Section M.2.3.1.

L.8.1.1 Contract Forms and Certifications mailto:bradley.j.grothus@usace.army.mil mailto:j.c.paitson@usace.army.mil

• Proposal cover letter or proposal cover page (include names, office phone, cell phone numbers and e-mail addresses for Proposal POCs). The cover letter shall include a list of names and telephone number of persons authorized to conduct negotiations on behalf of the Offeror. Within the letter, all Offerors shall acknowledge and accept, without exceptions, all RFP requirements, to include the Statement of Work (SOW) and all other attachments and exhibits. Offerors shall confirm no organization conflict of interest exists, or list any conflicts and steps taken to mitigate conflict.

• Standard Form 1442: A conformed solicitation copy from this RFP with the original signature of an official authorized to contractually bind the Offeror in Block 20B of the

SF 1442 and acknowledgment of any/all amendments. The Offeror must complete the

Blocks 14-20 of the SF 1442.

• Joint Venture and Mentor-Protégé Agreements: Small business offerors (e.g., 8(a), HUBZone, SDVOSBC, etc.) submitting a proposal as a Joint Venture or Mentor-Protégé

Joint Venture must submit evidence from the Offeror's SBA Servicing Agency that the

Offeror has notified and discussed the proposed joint venture for this specific project with the appropriate SBA Representative or Business Opportunity Specialist. Joint Venture agreements and approved 8(a) Mentor-Protégé agreements must be submitted with the proposal. Joint Venture Agreements and Mentor-Protégé agreements will not be rated but must comply with the relevant regulations in Title 13 of the Code of Federal Regulations.

• A completed SF 24, Bid Bond in accordance with FAR clause 52.228-1 – BID

GUARANTEE.

L.8.1.2 Excluded Parties List

No submission requirement, however, the government will validate the Offeror is not on the Excluded

Parties List both at the time of proposal receipt, and again prior to award.

L.8.2 VOLUME 2 DESIGN TECHNICAL

L.8.2.1 The Design Technical Factor comprises of conceptual-level presentation drawings, technical approach narratives, material and system quality information. Proposals must clearly define the proposed scope and quality levels that the Offeror is proposing to the Government in enough detail for the

Government and the Offeror to mutually understand whether the proposal meets or exceeds the minimum solicitation requirements. The use of Advanced Modeling to prepare or submit proposals is not required.

During the proposal submission and evaluation process, the intent is not to require a detailed design effort or to perform a detailed design engineering review but to focus on the proposed quality levels of materials and systems. The Government is not asking for design analyses in the proposal, and the Offeror is not obligated to perform an engineering design review at this stage. After award, if there is a conflict between the contractor’s accepted proposal and the requirements in the final, amended SOLICITATION, the order of precedence is indicated in UAI Clause 5152.236-9011. The Offeror must identify what it considers betterments in its proposal for Factor2 (See Section 00 73 00, SCR “Proposed Betterments “). Note that the Government will not evaluate any material that exceeds the page limits, where indicated below. The final design must comply with the SOLICITATION requirements except that accepted betterments become the new contract minimum requirements.

TAB A – BUILDING AND SITE FUNCTIONALITY AND AESTHETICS

Submission Requirements:

Presentation Drawings:

(a) Exterior Elevation(s) of the primary elevation(s) of each facility clearly noting proposed materials and colors.

(b) At least one (1) Exterior Perspective Rendering (may be CADD rendering) for each facility included in the contract with enough detail to aid in the evaluation of the exterior building aesthetics, as described in paragraph 4.2.2.2 (a), below.

(c) At least one (1) building section for each facility that demonstrates typical exterior wall sections, typical exterior construction materials, finished floor elevations, and ceiling heights. NOTE: The

Government will use this information to evaluate functional and aesthetic considerations, such as floor-to-ceiling heights and may use it to evaluate exterior aesthetics and appearance. The

Government may also use this information in conjunction with the proposal information under

Tab B: BUILDING SYSTEMS AND MATERIALS QUALITY AND SUSTAINABILITY to evaluate quality of wall finishes. The Government is NOT evaluating the structural framing calculations.

(d) Schematic floor plans for each floor of each facility. Indicate each room name and size, support areas, exits, and other information necessary to convey the proposed spaces and circulation paths.

(e) Interior elevation(s) and or rendering(s) of the primary administrative and public space(s) of each facility, noting proposed materials and colors.

(f) Schematic/Conceptual Site Plans showing site improvements for drainage, buildings, paving, walks, and landscaping. Include site utility modifications. Indicate all building setbacks and separations. Delineate vehicle circulation and pedestrian access to evaluate this new development’s integration into the surrounding infrastructure. Select the format of the drawings provided to best illustrate compliance with the requirements of the Statement of Work.

Technical Approach Narratives:

Provide technical approach narratives, both qualitative and quantitative, defining the elements of the proposal. Preface the narratives with a design concepts narrative, providing the design rationale and basis of the proposal.

(a) Minimum Space and Facility Size. Provide a tabulation of the net square footage for rooms or other areas, the total gross square footage for each facility’s floor, and the total gross square footage for each facility to demonstrate compliance with the project requirements.

(b) Architectural Style and Materials. This narrative must not exceed (2) typewritten pages for each building, not including space tabulations. Describe the architectural style of the various facilities and spaces demonstrating how the proposal achieves the results of the Statement of

Work. The narrative should address how the selection of materials and colors enhances the exterior and interior aesthetics of the facilities and improves the working conditions for the personnel and visiting public who will utilize the facilities. This narrative is not intended to be a material listing but to explain/reflect how the selections were made and how they address the requirements.

(c) Site Elements. This narrative must not exceed two (2) typewritten pages. Describe the site features that demonstrate how the proposal achieves the results desired by the Statement of

Work. The narrative should address how the site will be developed to enhance the facilities and address the pedestrian flow for Government personnel and visiting public who will utilize the facilities. Features to be considered include the following:

• Pedestrian Circulation

• Development of Circulation Patterns

• Way Finding

• Separation from Vehicular Circulation

TAB B –BUILDING AND SITE SYSTEMS, MATERIALS QUALITY, AND SUSTAINABILITY

The Government has identified certain items as desirable or preferable. Desirable features are identified below in the evaluation criteria. Preferable items are listed in order of priority. These items and any

Offeror-identified betterments may receive a strength during the evaluation process depending on the perceived values and if they are included within the contract cost limitation (CCL) identified in Section

L.1.5 of the solicitation.

Technical Approach Narratives:

Provide technical approach narratives, both qualitative and quantitative, defining the elements of the proposal. Including all sub-items below into a single combined narrative for the entire facility by the Offer is acceptable. Furthermore, the Offeror is responsible for addressing all aspects identified in the evaluation criteria below.

The total length for narratives is six (6) typewritten pages for the proposal.

(a) Architectural Finishes: Describe how the selected architectural finishes provide a suitable environment for the expected population of the facility. Discuss how these selections provide value to the Government and how they address the minimum requirements of the solicitation.

The narrative must focus on aesthetics, quality, durability, sustainability, and maintenance of the finishes proposed.

(b) Furniture Systems: Describe how the selected furniture systems provide the required support of the occupants in the new spaces. Discuss how the selected materials provide value to the

Government, and how they address the minimum requirements of the solicitation. The narrative should focus on the furniture quality and how the furniture systems and materials selected suit a personnel population and the facility’s functionality.

(c) Mechanical Systems: Describe how the selected mechanical systems provide a highly efficient environmental control system including information about provisions for indoor air quality maintenance. Discuss how the selected mechanical systems provide value to the

Government, and how they address the minimum requirements of the solicitation. The narrative should focus on maintenance considerations, limiting energy consumption, sustainability, and suitability of the proposed systems for the expected usage.

(d) Plumbing Systems: Describe how the selected plumbing systems provide a highly efficient domestic hot water system and an efficient piping system. Discuss how the selected systems provide value to the Government, and how they address the minimum requirements of the solicitation. The narrative should focus on maintenance considerations, energy consumption, sustainability, and suitability of the proposed systems for the expected usage.

(e) Electrical Systems: Describe how the selected electrical power and lighting systems provide a highly efficient electrical system. Discuss how the selected systems provide value to the

Government, and how they address the minimum requirements of the solicitation. The narrative should focus on maintenance considerations, energy consumption, sustainability, and suitability of the proposed systems for the expected usage.

(f) Site Utilities and Site Systems: Describe how the site utility systems selected provide a highly efficient system. Discuss how the selected systems provide value to the Government, and how they address the minimum requirements of the solicitation. The narrative should focus on maintenance considerations and suitability of the proposed systems for the expected usage.

TAB C – CONTRACT DURATION AND PROPOSED SCHEDULE

Proposed Contract Duration: The Offeror must propose the contract duration for a design and construction for all facilities.

Summary Schedule: Submit a summary-level schedule for integrated design and construction.

Schedules or diagrams may be provided separately in an easily readable size but must be bound and clearly labeled as Tab C. After the contract award, this summary schedule will be replaced with a project schedule as required by Section 01 32 01.00 10. The summary schedule must be task-oriented, indicate the number of calendar days after notice to proceed, by which milestones will be achieved. The Offeror may use a critical path or other method of choice; however, schedules must be graphically represented. The proposed project schedule must reflect the proposed contract duration.

The Offeror will provide a maximum of one (1) page narrative for each facility to address the following features:

(a) Describe the design packaging plan for separate design packages based on the Offeror’s plan for fast-tracking. Explain all design and construction as “fast-tracked” (See Section 01 33 16, Design

After Award).

(b) Show the overall design phase for each facility, including events associated with coordinating the interim and final design submittals for each package and the proper handling of the review comments for each design package (See Section 01 33 16, Design After Award).

(c) Show the overall construction phase for each facility, the site work, and utilities. Show fast-track starts for design packages; detailed construction breakdown is optional for each facility, site work, and utilities.

(d) Show the turnover of each facility and identify proposed phased turnovers. The Offeror must consider the time to complete the facility and turnover to the Government. Offer must also consider the Contractor’s CQC completion inspection and the subsequent joint Contractor-

Government turnover inspection requirement.

(e) Constraints: The Offeror must demonstrate the capability and flexibility to plan and schedule the complete project to meet the proposed contract completion period in totality for all facilities.

Identify any constraints on the presented schedules (e.g., labor or material availability, permits, weather, etc.,). Indicate the expected overall critical path on the schedule.

L.8.3 VOLUME 3 PAST PERFORMANCE

Past performance refers to the quality of recent experience from the project owner's perspective. The

Offeror and its design firm(s) (or prime contractor if design will be self-performed) must provide customer reference name(s), company affiliation, and current phone numbers on the specific Phase I projects submitted under Phase I Factor 2 Specialized Experience. The Government will use the submitted specific project experience sheets from the Offeror’s Phase I proposal that were completed or well underway (as defined above) within eight years preceding the date of the solicitation. (No separate submittal for past performance for those projects). Projects cited must be currently well underway (fully designed and at least 50% construction progress completed) or construction completed within eight years preceding the date of this solicitation. If any firm has multiple functions or divisions, limit the project examples to those performed by the division, unit or team member submitting the offer. The Government may contact and interview the points of contact. The Government will reserve the right to interview other individuals acting for the listed reference if the listed reference is not available.

L.8.4 VOLUME 4 PRICE

Submit the properly filled out and executed SF 1442, to include acknowledging all amendments, along with the CLIN Schedule, containing proposed line item and total pricing, as well as the proposed contract duration. The Offeror shall ensure the information submitted is consistent with and fully supports the dollar values set forth in the Schedule of Prices.

Supplemental Price Breakdown. If deemed necessary to evaluate the price proposals, the Government’s will request a Phase II price breakdown of the Contract Line items in a separate email marked “Phase II

Price Breakdown Information,” in Microsoft Excel (.xlsx) format. The Government will provide details on where and how to send the breakdown if necessary after initial Phase II Proposal submission. This information will not be needed sooner than three working days after the proposal submission due date.

This information may be required for the initial Phase II proposal and, if requested, for any revised proposals. This information is not an opportunity for an Offeror to revise its non-price or price proposal.

All supplemental price breakdown information must clearly match the Offeror’s proposed CLIN pricing and revisions are not allowed unless as a result of discussions. If supplemental pricing breakdown does not match the CLIN pricing, then this may be evaluated as a weakness, significant weakness, or deficiency and may eliminate the Offeror from further consideration for award.

(End of Section L)