A22 - Attachment J-24 - Spec Section 01 78 00 - Closeout Submittals - 07 Sept. 2023.pdf

SECTION 01 78 00

CLOSEOUT SUBMITTALS

07 September 2023

PART 1 GENERAL

1.1 SUBMITTALS

Government approval is required for submittals with a "G" designation;

submittals not having a "G" designation are for information only. When used, a designation following the "G" designation identifies the office that will review the submittal for the Government. Submit the following in accordance with Section 01 33 00 SUBMITTAL PROCEDURES:

SD-11 Closeout Submittals

As-Built Drawings; G

Operation and Maintenance (O&M) Manuals; G

Final Records; G

1.2 PROJECT RECORD DOCUMENTS

1.2.1 As-Built Drawings

Submit a set of as-built drawings by either electronic submission or a paper sets of drawings with the as-constructed conditions of the project.

Paper as-builts submitted will be a minimum size of 11-inches x 17-inches.

Maintain and revise a full size set of paper drawings (22-inches x 34-inches) by red-line process showing as-built conditions during construction.

On a weekly basis maintain and revise working as-built marked drawings to current state of construction. One set of drawings will be available at the jobsite at all times.

Accurately and neatly record changes from the Contract drawings which are made in the work or additional information which was uncovered in the course of construction as they occur by means of details and notes.

Referencing modifications or requests for information, without providing the actual details on the drawing set, as-built drawings will be rejected.

The working as-built marked prints and final as-built drawings will be jointly reviewed for accuracy and completeness by the Contracting Officer and the Contractor prior to submission of each pay estimate. If the

Contractor fails to maintain the working and final as-built drawings as specified, the Contracting Officer will deduct from the progress payment(s) an amount representing the estimated cost of maintaining the as-built drawings. This deduction will continue until an agreement can be reached between the Contracting Officer and the Contractor regarding the accuracy and completeness of updated drawings.

1.2.2 Operation and Maintenance (O&M) Manuals

Submit the O&M Data, warranty(s), and data sheets of the materials and equipment incorporated in the construction. Organize the information into main folders named "O&M Manuals," "Warranty(s)," and "Data Sheets." Within each folder, provide subfolders named by discipline such as Architectural,"

"Mechanical," "Plumbing," "Electrical," etc. with each manual, warranty, and data sheet placed in the applicable subfolder as individual files and named by specification section and type of product. Below is a partial file structure naming convention example:

Main Folder: Data Sheets

Subfolder: Plumbing

File name: 220000-Water Closet

File name: 220000-Urinal

File name: 220000-Lavatory1

File name: 220000-Lavatory2

1.2.2.1 Operation and Maintenance Data

Submit the O&M data for the materials indicated in the individual product specifications. The O&M data includes, but is not limited to, all of the manufacturer's standard O&M information such as assembly diagrams, parts diagrams, wiring diagrams, parts lists, installation instructions, operating instructions, maintenance and cleaning instructions, troubleshooting guide, and any other data required to operate and maintain the equipment.

1.2.2.2 Warranty(s)

Submit manufacturers' standard warranty(s) for all materials and equipment that extend beyond one year. Provide any specialty warranty(s) that are indicated in the individual product specifications.

1.2.2.3 Safety Data Sheets

Submit the safety data sheets for each product used for which product data required submission. Include on the safety data sheet, at a minimum, the manufacturer's name; the product model name and/or number; color or finish, if applicable; size of unit, if applicable; operating details such as voltage or flow rate; and any other similar information that would be pertinent to replacing or repairing the product.

1.2.2.4 Testing and Balancing Reports

Submit testing, adjusting, and balancing reports for all equipment tested, adjusted, and balanced.

1.2.2.5 Training

Submit verification training personnel on operation and maintenance of equipment was completed, as specified per individual product specifications.

1.2.3 Final Records

Submit the attached signature form indicating the following items have been completed to the approval and satisfaction of the Contracting Officer. The

Contractor and Contracting Officer, to sign ATTACHMENT A - Final Closeout

Checklist.

1.2.3.1 Cleaning

Leave the premises broom clean. Remove stains, foreign substances, and temporary labels from surfaces. Vacuum carpet and soft surfaces as applicable. Clean equipment and fixtures to a sanitary condition. Replace filters of operating equipment. Remove debris from roofs, drainage systems, gutters, and downspouts. Sweep paved areas and rake clean landscaped areas. Remove waste, surplus materials, and rubbish off-site.

Remove temporary structures, barricades, project signs, etc., and construction facilities.

1.2.3.2 Warranty Labels

Attach and complete warranty labels on all installed mechanical equipment and other warranted materials as specified.

1.2.3.3 Construction and Demolition Waste Management Records

Maintain records to document the quantity of waste generated; the quantity of waste diverted through sale, reuse, or recycling; and the quantity of waste disposed by landfill or incineration. Quantities may be measured by weight or by volume, but to be consistent throughout. List each type of waste separately noting the disposal or diversion date. Identify the landfill, recycling center, waste processor, or other organization used to process or receive the solid waste. Provide explanations for any waste not recycled or reused. With each application for payment, submit updated documentation for solid waste disposal and diversion, and submit manifests, weight tickets, receipts, and invoices specifically identifying the project and waste material. Make records available to the Contracting Officer during construction, and submit a copy of the records upon completion of the construction.

1.2.3.4 Real Property Record

Coordinate with the Contracting Officer to update DD Form 1354 "Transfer and Acceptance of Military Real Property" and submit an accounting of all installed property to include any additional assets, improvements, and/or alterations.

1.3 RED ZONE COMPLETION AND CLOSEOUT MEETING

Towards the end of Contract duration, identify actions necessary for completion and have a plan for accomplishing the actions in a timely matter. This will include construction and fiscal issues. Early emphasis on known construction issues prior to beneficial occupancy will allow for a timelier closeout of the construction Contract. This phase of the construction Contract will occur at 80 percent construction completion or at least 60 days from the scheduled Beneficial Occupancy Date (BOD).

During the meeting Contracting Officer, Contractor, Government employees, and Customer team to make a coordinated effort to complete physical construction, as well as all required documentation, financial actions, permit requirements, system commissioning and training of operators. The agenda includes, but is not limited to, the following:

a. Status of progress vs. schedule of project.

b. Pending modifications, time extensions, etc.

c. Submittals - O&M Manuals and as-built drawings.

d. Correction of deficiencies (timely).

e. Status of payroll requirements.

f. Withholding of payments for outstanding deficiencies.

g. Liquidated damages.

h. Modifications required for BOD, post BOD modifications.

i. Warranty information and periods, transfer procedures and responsibilities, and security requirements and key transfer.

j. Funds will be retained from payments due the Contractor to ensure completion of all contractual requirements in a timely manner.

k. Posting of equipment instructions, training requirements for maintenance personnel, and pre-final and final inspection procedures.

l. HVAC Commissioning, Building Commissioning, and Enhanced Commissioning.

1.4 PAYMENT

Failure to submit the closeout submittals as required will be cause for withholding up to 10 percent payment due the Contractor. Approval and acceptance of the closeout submittals will be accomplished before final payment is made. No separate payment will be made for as-built drawings or other data submission as required, and all costs accrued in connection with such drawings and documents are considered a subsidiary obligation of the

Contractor.

PART 2 PRODUCTS

Not Used

PART 3 EXECUTION

Not Used

ATTACHMENT A TO SECTION 01 78 00

FINAL CLOSEOUT CHECKLIST

1. CLEANING:

Notes:

2. WARRANTY TAGS:

3. CONSTRUCTION AND DEMOLITION WASTE MANAGEMENT RECORDS:

4. REAL PROPERTY RECORD:

CONTRACTOR

CONTRACTING OFFICER

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