W9127S21Q0056_R6 FIS Synopsis_Solicitation_20211006.pdf

W9127S21Q0056

SECTION A – SOLICITATION

Please NOTE this solicitation requires offerors to enter a National Institute of Standards and Technology (NIST) score in the Supplier Performance Risk System (SPRS) prior to responding to this solicitation.

The NIST score is a responsiveness item. Bids/offers from contractors with a NIST score in SPRS will be considered responsive and evaluated/considered for award. Those without a NIST score in SPRS will be deemed NON-RESPONSIVE and thus not evaluated/considered for award.

Please NOTE that in accordance with DoDI 5200.48, all documentation and written communications related to the subject contract, to include email, are engineering related and thus by default considered CUI, therefore please mark, and safeguard all CUI information as required by statute.

Contractors site to complete self evaluation for NIST score: www.dodcui.mil

This section provides the solicitation information for potential offerors for a contract to provide Facility Investment Services (FIS) for the U.S. Army Reserve, 63d Readiness Division (RD) Region 6.

REQUEST FOR QUOTE

Solicitation Number W9127S21Q0056 is issued as a Request for Quote (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-101.

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; Quotes are being requested and a written solicitation will not be issued.

Title: FY22 Facility Investment Services, Region 6, U.S. Army Reserve, 63d Readiness Division Due Date for Quotes: 5-NOV-2021

This solicitation is a small business set‐aside. NAICS Code 561210 applies, and the small business size standard is $41.5 million.

The period of performance is a 1 year base plus 2 option years: Base Year – Contract Award Date TO 11/14/2022, Option Year 1 - 11/15/2022 TO 11/14/2023, Option Year 2 - 11/15/2023 TO 11/14/2024.

PERFORMANCE WORK STATEMENT

Please see the electronic attachment titled: Performance Work Statement, found on FBO.GOV under the corresponding solicitation number. (63d RD_REGION 6_FIS_PWS_Final REV 1_20210827.pdf)

EXHIBIT LINE ITEMS SPREADSHEET

Please see the electronic attachment titled: Exhibit Line Item Numbers (ELINs), found on FBO.GOV under the corresponding solicitation number.

- FIS_PWS_Sect J_ATCH-05_ELINs_FIS_Region 6_20210826.xlsx

- FIS_PWS_Sect J_ATCH-05_ELINs_FIS-ENV_Region 6_20210826.xlsx

ELINs Spreadsheets: The ELINs spreadsheets, that are in MS Excel (.xlsx) Format and posted with the solicitation, shall be completed by the Offeror & submitted in MS Excel (.xlsx) Format. The completed ELINs Spreadsheets will constitute the Offeror’s proposed prices for the services corresponding to the PWS. Upon contract award, a price schedule in Contract SF1449, Section B will be created based on the ELINs spreadsheet from the successful Offeror. Failure to bid on all the items in the ELINs spreadsheet may cause the bid to be considered nonresponsive and therefore ineligible for contract award.

QUOTE COVER PAGE

US Army Corps of Engineer, Little Rock District Contracting Division

700 W. Capitol Avenue Room # 7315 Little Rock, AR 72201

W9127S21Q0056, IDIQ

Region 6 – FY22-FY24 Facility Investment Services

Submitted by

Offeror Name:

Offeror Address:

Offeror Address Cont’d:

Cage Code:

DUNS Number:

TIN:

Telephone Number:

Authorized Negotiators:

Authorized Negotiators Cont’d:

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

This section defines the criteria, organization, and policies to be used in selecting a contractor to provide the U.S. Army Reserve, 63d RD critical work in the areas of Facility Investment Services for Region 6. In addition, Offeror Quote submittal instructions are provided.

A. BACKGROUND AND OBJECTIVES

The United States Army Corps of Engineers (USACE) Little Rock District (SWL) and the 63d RD have a requirement to provide Facility Investment Services on a regional basis.

B. ACQUISITION STRATEGY

This is a competitive acquisition for the award of a Firm Fixed-Price (FFP) Services contract. In accordance with (IAW) the Acquisition Plan (AP), this solicitation is restricted as set-aside for eligible and responsible Small Business (SB) firms. This is a competitive 100% Small Business Set-Aside. Award will be based on a Best Value Trade-off, Decision process, to the best overall proposal that is determined to be the most beneficial to the Government. The anticipated ordering period is 1 year base plus 2 one year options.

Evaluation methodology for the instant procurement consists of a Best Value Trade-off.

1. INQUIRIES

Bidder Inquiry: Technical inquiries and questions relating to quote procedures or bonds are to be submitted via: Bidder Inquiry in ProjNet at http://www.projnet.org/projnet

To submit and review bid inquiry items, bidders will need to be a current registered user or self-register into system. To self-register go to web page identified above, click Bid tab and select Bidder Inquiry, select agency USACE, enter Key for this solicitation listed below, and your e- mail address, click login. Fill in all required information and click create user. Verify that the information on next screen is correct, click and continue.

Bidders will receive an acknowledgement of their question via email, followed by an answer to their question after it has been processed by our technical team.

The Solicitation Number is: W9127S21Q0056

The Bidder Inquiry Key is: TKP5U4-277XEW

The Review is open from: 6-OCT-2021 TO 26-OCT-2021

The Bidder Inquiry System will be unavailable after 26-OCT-2021 for new inquires in order to ensure adequate time is allotted to form an appropriate response and amend the solicitation, if necessary. Offerors are requested to review the specification in it’s entirely, review the Bidder Inquiry System for answers to questions prior to submission of a new inquiry.

Oral explanations or instructions are not binding. Any information given to an offeror which impacts the solicitation and/or offer will be given in the form of a written amendment to the solicitation.

As this is a competitive negotiation acquisition, there is no public bid opening and no information will begiven out as to the number of offerors or the results of the competition until all awards are made.

2. SITE VISIT

WHEN: Monday, 18-OCT-2021 at 10:00 a.m. Pacific Time WHERE: Site CA187, HQ 63RD/SGT James Wilkowski AFRC, 230 RT Jones Rd, Mountain View, CA 94043

Optional Site Visit, if required, will be held:

Tuesday, 19-OCT-2021 at 9:00 a.m. Pacific Time Site CA012, Marina ARC OMS/AMSA12, 17425 Imjin Rd, Marina CA 93933-6100

If your company will be attending the site visit, please provide the following information to Contract Specialist (Earlean Murray) via email at Earlean.J.Murray@usace.army.mil:

- Names and Titles of those attending

- Contact Information (Emails and phone numbers)

****Above Items are due to the Contract Specialist NLT: 12-OCT-2021 @ 12:00 P.M. PST.

IMPORTANT NOTES: (1) There will be NO remarks, questions or explanations addressed during the site visit. Please submit all inquiries through the Bidder Inquiry in ProjNet. This ensures all participants have access to all questions and answers equally and fairly. (2) The terms and conditions of the solicitation remain unchanged unless the solicitation is formally amended in writing.

A guaranteed minimum will be given to the awardee in the event that no task orders are issued (BaseYear). The guaranteed minimum shall be $10,000.00.

C. QUOTE SUBMISSION – INSTRUCTIONS TO OFFERORS (Section L)

1. INTRODUCTION

The Offeror’s Quote shall be submitted in hard copy, with accompanying digital copies, as set forth below. The Government address and receipt date for Quote submittal are provided below.

The Offeror’s Quote shall consist of two (2) volumes. These Volumes are I – Technical, and II –Price.

Volume I – Technical Volume

a) Factor 1: Corporate Experience

b) Factor 2: Understanding of the Work

c) Factor 3: Past Performance

Volume II – Price Volume

a) Cover Sheet

b) Acknowledgement of Amendments (if any)

c) ELINs Spreadsheets (FIS & Environmental)

d) Joint Venture Agreement (if applicable)

e) Offeror Representations and Certifications

Offerors are cautioned that “parroting” of the Technical requirements or the PWS with a statement of intent to perform does not reflect an understanding of the requirement or capability to perform.

Offerors are responsible for including sufficient details to permit a complete and accurate evaluation of each Quote.Proprietary information shall be clearly marked.

2. QUOTE SUBMISSION REQUIREMENTS

a) Each volume shall be submitted in a separate three-ring binder. Any pages that are changed (as a result of negotiations or Quote revisions) should be of a different color and have changed information clearly marked by a vertical line in the right margin of the page. The revised pages shall be dated. Each binder shall be clearly labeled with its Title and a copy number (e.g., Copy 1 of 5).

b) Printing should be single spaced. Each paragraph shall be separated by at least one blank one blank line. A standard, 12-point minimum font size applies. Arial or Times New Roman fonts are required. Tables and illustrations may use a reduced font size no less than 8-point and may be landscape.

Documents shall use the following page setup parameters:

Margins – Top, Bottom, Left, Right – 1” Gutter – 0” From Edge – Header, Footer 0.5” Page Size, Width – 8.5” Page Size, Height – 11”

NOTE: 11X17 folded pages are acceptable for tables/graphic representations;

however, each 11X17 page counts as two pages.

c) The following page limitations are established for each factor identified below and further described under Section M, Evaluation Factors for Award:

Factor 1, Corporate Experience - 8 Page Limit (a maximum of 2 pages per contract) Factor 2, Understanding of the Work – 25 Page Limit Factor 3, Offeror Past Performance – No Page Limitations

Tables of Content, Quote Cover Letters, and tabs between Quote information do not count toward any page limitations in the Quote.

d) The following volumes of material shall be submitted:

Volume: I Technical (non-price):

Printed: 1- Original & 3 copies Digital: 4 copies

Volume: II - Price:

Printed: 1- Original & 1 copy Digital: 2 copies

NOTE: Pages that exceed the required page limitations will not be evaluated.

Additional pages over the maximum allowed will be removed or not read and will not be evaluated by the Government. Manpower charts are excluded from the page count.

3. QUOTE FILES

The following restrictions apply to digital file copies of the Offeror’s Quote:

a) Format: The submission shall be clearly indexed and logically assembled. Each volume shall be clearly identified and shall begin at the top of a page. All pages of each volume shall be appropriately identified by page number, the complete company name, date, and RFQ number in the header and/or footer. A Table of Contents should be created (Note: it is recommended that offerors use the Table of Content feature in MS Word). MS Word (.docx) files shall use the following page setup parameters:

Margins – Top, Bottom, Left, Right – 1” Gutter – 0” From Edge – Header, Footer 0.5” Page Size, Width – 8.5” Page Size, Height – 11”

NOTE: 11X17 folded pages are acceptable for tables/graphic representations;

however, each 11X17 page counts as two pages.

b) File Packaging: All of the Quote files shall be compressed (zipped) into one file named

“Quote.zip” using WinZip version 23 or later, or as separate uploads in their native format, i.e. docx, xlsx, pptx, etc., and provided on CDs or DVDs. Zip disks are not permitted. Files shall be in read-only format, using PDF files. All price breakdown information to aide in the cost/price evaluation shall be submitted in Microsoft Office Excel Read/Write format and viewable in Microsoft Excel 2016. Each disc shall be externally labeled with the volume number, date, and the Offeror’s name. Self extracting executable (.exe) files are not acceptable. **If the hard-copy Quote differs from the electronic version, the hard copy will govern.

c) Content Requirement: All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters sufficient to define the quote in a concise manner to permit a complete and accurate evaluation of the quote. Each file of the Quote shall consist of a Table of Contents, Summary Section, and the Narrative discussion. The Summary Section shall contain a brief abstract of the file. Proprietary information shall be clearly marked.

The following shall be included in the Narrative discussion:

(i) VOLUME I – Technical (non-price): The volume shall be organized into the following sections:

Tab A - Factor 1 - Corporate Experience. Include completed CORPORATE EXPERIENCE DATA SHEETS in addition to your Quote information. A sample data sheet is provided in Section M, Attachment 1.

Tab B - Factor 2 - Understanding of the Work. Include a brief narrative (See requirements in Section M - Evaluation Approach, Factor 2, Understanding of the Work), in addition to your Quote information.

Tab C - Factor 3 - Offeror Past Performance. Include completed NAVFAC/USACE Past Performance Questionnaires, Form PPQ-0 (9/30/11), in addition to your Quote information. A sample Form PPQ-0 is provided in Section M, Attachment 2.

(ii) VOLUME II – Price: This volume shall consist of all information required to support proposed prices. Certified cost and pricing data are not currently required; however, the Government reserves the right to request such data prior to award. The information submitted in this volume shall comply with FAR 15.408, Table 15-2, and the requirements set forth below. There are no page limitations for this volume.

Tabs:

a. Cover Sheet

b. Acknowledgement of Amendments (if any)

c. ELINs Spreadsheets (FIS & Environmental)

d. Joint Venture Agreement (if applicable)

e. Offeror Representations and Certifications

Exhibit Line Item Number (ELIN) Spreadsheets: The ELINs spreadsheets posted with the solicitation shall be completed by the Offeror and submitted in MS Excel (.xlsx) Format. The completed ELINs spreadsheets will constitute the Offeror’s proposed prices for the services corresponding to the PWS. Upon contract award, a price schedule in the Contract SF1449, Section B will be created using the completed ELINs from the successful Offeror.

4. QUOTE DELIVERY INSTRUCTIONS

Offerors shall submit one (1) electronic copy of their Quote via DoD SAFE (https://safe.apps.mil) before the time and date specified in the solicitation (Standard Form 1442).

Send an email to Contracting Officer, Marcus D Mitchell (Marcus.D.Mitchell@usace.army.mil) AND to Contract Specialist, Earlean Murray (Earlean.J.Murray@usace.army.mil) to receive the link to Drop-Off your proposal. This shall be completed no later than five (5) business days prior to the proposal due date.

Once in DoD SAFE, add your files in accordance with the file format section in "C. QUOTE SUBMISSION - INSTRUCTIONS TO OFFERORS (Section L)." Please add W9127S21Q0056 - Firm Name' in the Short Note to the Recipients box. Add both the Contracting Officer AND Contract Specialist as recipients. Ensure everything is correct and then click "Drop-Off Files" to send.

Should DoD SAFE be unavailable, proposals may be submitted via email to:

Earlean.J.Murray@usace.army.mil and Marcus.D.Mitchell@usace.army.mil

OFFER CLOSING DATE: 5-NOV-2021

OFFER CLOSING TIME: 12:00 PM, CST

SECTION M – EVALUATION FACTORS FOR AWARD

A. EVALUATION APPROACH

The Government will evaluate whether the Offeror demonstrates the ability to accomplish the work specified under the RFQ. This assessment will be based on consideration of all the technical factors and price. The approach to the selection for this procurement will be pursuant to a best value concept.

The objective is to select the quote that offers the best value for the Government, not necessarily the lowest price.

The technical factors used in this evaluation are listed below. Please note that Factor 1 and Factor 2 are the most important factors. They are equal, with respect to each other, but are more important than Factor 3 or Price. Factor 3 is more important than Price. Moreover, collectively, all of the technical factors are significantly more important than price. However, as quotes become more equal technically, price may become a determining factor in award selection.

Factor 1: Corporate Experience Factor 2: Understanding of the Work Factor 3: Past Performance

B. EVALUATION FACTORS – TECHNICAL

Factor 1, Corporate Experience: The offer will be evaluated based on the demonstrated ability to execute the requirements of the Performance Work Statement. Offerors shall submit evidence of a minimum of three (3), but no more than four (4) similar requirements. If there is a teaming arrangement, a minimum of 3 similar contracts are required from the prime. Offerors shall complete and provide a Corporate Experience Data Sheet for each similar contract; refer to Attachment 1. The Corporate Experience Data Sheet shall not exceed 2 pages per contract.

For evaluation purposes, the definition of a similar requirement is as follows: A recent contract awarded to the Offeror (or in the case of an Offeror which is a Joint Venture (JV), a contract awarded to either member of the JV) as the prime contractor. The contract should be 60% complete in terms of period of performance or completed projects within the last five years that are similar in terms of scope and cost to the requirement.

Factor 2, Understanding of the Work: Evaluators will determine whether the Offeror demonstrates an understanding of the complexity and magnitude of service requirements set forth in the performance objectives and standards of the Performance Work Statement (PWS).

The proposal submission for this factor shall include a narrative (conceptual work plan) that clearly demonstrates an understanding of requirements of the solicitation. The narrative shall address how the Offeror will perform Real Property Installed Equipment (RPIE) Asset Inventory validation and management; identify, track, and perform Service Call (routine, urgent, and emergency) work;

implement and maintain a Preventative Maintenance Program; provide Inspection, Testing and Certification services; establish and perform Other Recurring Services program; develop, and perform IDIQ work that includes facility repair, restoration and modernization work. The narrative shall address how the Offeror will establish and implement a Quality Management System, based on principles of ISO 9001:2015 or later, for ensuring the quality of services and deliverables provided in meeting customer facility investment services, management and administration requirements. The narrative shall also address each criterion below as it pertains to each service shown in the

Performance Work Statement, Section C, Specification Annex-3, Spec Item A3-1.1 (HVAC, electrical, plumbing, miscellaneous mechanical work and associated operation and maintenance activities, etc.). This information can be in charts, tables, sketches and maps as necessary to make the work approach understandable. The narrative shall not exceed 25 pages.

(1) A thorough understanding of the current commercial standards, policies, procedures, and processes utilized in each of the service areas identified in the PWS.

(2) A thorough understanding of the interrelationships and interdependencies associated with each of the service areas identified in the PWS, as well as administering the contract as a whole.

(3) A thorough understanding of the difficulties, uncertainties and risks associated with each of the service areas identified in the PWS, as well as administering the contract as a whole.

(4) A logical performance approach for each of the service areas identified in the PWS, as well as administering the overall contract to include how Offeror will approach Quality Assurance and Quality Control to satisfy the Performance Work Statement, Section C, Specification Annex-2, Spec Item A2-2.6.7.

(5) Management & administration capabilities commensurate with the magnitude of the resulting contract.

(6) Appropriate types of resources required to perform the work and of their appropriate allocation to the work activities in multiple locations during weekdays, weekends, and holidays when applicable;

(7) Personnel and subcontractors necessary to perform the work to ensure their ability to inspect, repair, maintain, test, certify, and operate the equipment and systems required by the PWS.

(8) Ability to maintain the MAXIMO performance requirement as specified in the Performance Work Statement, Section C, Specification Annex-2, Spec Item A2-2.6.4 and as required to satisfy the requirements of the PWS.

(9) Organizational Chart: The Offeror shall provide an organizational chart that identifies key personnel and individuals on the project team and that shows clear lines of authority, responsibility, and communication between corporate staff, key on-site staff, and subcontractor interfaces. The Offeror should propose a logical flow of authority and demonstrate how assigned responsibilities and experience of proposed on- site personnel for the multiple geographic sites will enhance operation of the project.

For Factor 1 Corporate Experience and Factor 2 Understanding of the Work the offer will be rated utilizing the chart provided below:

Outstanding Quote meets requirements and indicates an exceptional approach and understanding of the requirements. Strengths far outweigh any weaknesses. Risk of unsuccessful performance is very low.

Good Quote meets requirements and indicates a thorough approach and understanding of the requirements. Quotation contains strengths which outweigh any weaknesses. Risk of unsuccessful performance is low.

Acceptable Quote meets requirements and indicates an adequate approach and understanding of the requirements. Strengths and weaknesses are offsetting or will have little or no impact on contract performance. Risk of unsuccessful performance is no worse than moderate.

Marginal Quote does not clearly meet requirements and has not demonstrated an adequate approach and understanding of the requirements. The quotation has one or more weaknesses which are not offset by strengths. Risk of unsuccessful performance is high.

Unacceptable Quote does not meet requirements and contains one or more deficiencies. Quotation is un-awardable.

Factor 3, Past Performance: The Governments past performance evaluation will include an assessment of past performance on relevant contracts (as defined above). The evaluators will assess whether the Offeror has obtained an overall satisfactory past performance rating on relevant contracts, to demonstrate the ability of the Offeror to accomplish the work specified under the RFQ. Key focus areas will include the following (see Attachment 2):

• Quality

• Schedule/Timeliness of Performance

• Customer Satisfaction

• Management/Personnel/Labor

• Cost/Financial Management

• Safety/Security

This assessment will be based on consideration of all relevant facts and circumstances, including any trends in past performance. Offerors shall complete and provide Attachment 2, NAVFAC/USACE Past Performance Evaluation Questionnaires (PPQs) for the same contracts submitted for consideration under Factor 1, Corporate Experience.

The offeror shall complete Blocks 1-4 of the PPQ and have the Contracting Activity and Technical Representative, who is responsible for the past/current contract, complete the remainder of the questionnaire. Offeror shall ensure correct phone numbers and email addresses are provided for the client point of contact. Completed PPQs shall be submitted with the Quote. If the offeror is unable to obtain a completed PPQ from a client for a project(s) before Quote closing date, the offeror should complete and submit the first page of the PPQ with the Quote, which will provide contract and client information for the respective project(s).

Offerors should follow-up with clients/references to ensure timely submittal of questionnaires. If the client requests, questionnaires may be submitted directly to the Governments point of contact via email no later than the closing date of this RFQ. Include Contractor Performance Assessment Rating System (CPARS) performance evaluation ratings, if available.

For projects which were performed for other government entities, submit the performance appraisal sheets used by that government entity if available. Also include performance recognition documents received for the Factor 1 projects such as awards, award fee determinations, customer letters of commendation, and any other forms of performance recognition. The Government may call and confirm information provided by the offeror on the Past Performance Information Sheet with the points of contact. The Government reserves the right to interview other individuals if the point of contact is not available. If an offeror has no relevant past performance history, the offeror must affirmatively state that it possesses no relevant, directly related, or similar past performance.

The Government may use data provided by the Offeror in its Quote and data obtained from other sources. Other sources may include, but are not limited to, past performance information retrieved through Contractor Performance Assessment Reporting System (CPARS), using all CAGE/DUNS numbers of team members (partnership, joint venture, teaming arrangement, or parent company/subsidiary/affiliate) identified in the Offeror’s Quote.

There are two aspects to the past performance evaluation. The first is to evaluate the Offeror’s past performance to determine how relevant a recent effort accomplished by the offeror is to the effort to be acquired through the source selection. Common aspects of relevancy include similarity of service in scope and price. The second aspect of the past performance evaluation is to determine how well the contractor performed on the contracts.

1. Past Performance Relevancy Ratings (Adjectival) -- Past performance analysis provides insight into an Offeror’s probability of successfully completing the solicitation requirements based on the Offeror’s performance record on similar contract efforts.

Rating Definition

Very Relevant Present/past performance effort involved essentially the same scope and magnitude of effort and complexities this solicitation requires.

Relevant Present/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires.

Somewhat Relevant

Present/past performance effort involved some of the scope and magnitude of effort and complexities this solicitation requires.

Not Relevant Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

2. Past Performance Confidence Assessment -- Performance confidence is the confidence associated with an Offeror’s likelihood of success in performing the solicitation's requirements as indicated by that Offeror’s record of current or past performance. Performance Confidence Assessment: In conducting a performance confidence assessment, each offeror shall be assigned one of the ratings in accordance with the table below.

Rating Description

Substantial Confidence

Based on the Offeror’s recent/relevant performance record, the Government has a high expectation that the offeror will successfully perform the required effort.

Satisfactory Confidence

Based on the Offeror’s recent/relevant performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort.

Limited Confidence

Based on the Offeror’s recent/relevant performance record, the Government has a low expectation that the offeror will successfully perform the required effort.

No Confidence Based on the Offeror’s recent/relevant performance record, the Government has no expectation that the offeror will be able to successfully perform the required effort.

Unknown Confidence (Neutral)

No recent/relevant performance record is available or the Offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned.

C. EVALUATION OF PRICE

Offeror shall price all line items for each contract period (Base Year and both Option Years). Price will not be scored. The Government will perform a price analysis on all Quotes received. Price reasonableness will be determined in accordance with FAR 15.404-1.

Price Evaluation For Service Calls (CLINS 0001, 0001AA, 0001AB, 0001AC, 1001, 1001AA, 1001AB, 1001AC, 2001, 2001AA, 2001AB, 2001AC): The government will develop the total evaluated price for price evaluation purposes only, by multiplying the proposed labor rate by an estimated 1,000 hours and applying the proposed Contractor Efficiency Factor to the total $400,000 in the total amount. These two totals will be combined to evaluate the price for service calls. This process will be used for price evaluation purposes only. However, the total service calls will not exceed $400,000 once awarded unless that amount is modified after award by a contracting officer.

Offeror shall ensure they are using the correct applicable Wage Determinations (correct State and County) for the employees performing under this contract.

D. DISCUSSION SCHEDULING

If discussions are conducted, the Contracting Officer will schedule the discussion sessions, and each offeror will be notified of the time and place at least two (2) business day prior to their discussion session. The Contracting Officer will provide additional instructions with the notification.

E. OPTIONS

The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

F. NOTICE OF AWARD OR ACCEPTANCE

A written notice of award or acceptance of an offer mailed or otherwise furnished to the successful offeror, within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

G. SPECIAL CONDITIONS: APPOINTMENT OF ORDERING OFFICERS (OOs), CONTRACTING OFFICER REPRESENTATIVE (COR), AND FUNDING

Ordering Officers: The OOs will be appointed by the USACE Contracting Officer who will maintain oversight of their orders IAW the AFARS. The OOs will not be the COR for the contract.

The OOs will have limited authority to order up to $150,000 per order for minor repairs for pre-priced items and up to$2,500 for non-pre-priced items. OOs may not order construction requirements at any dollar amount under this contract. All labor and materials ordered by OOs will be ordered based on prices established in the latest edition of the RS Means Complete Tier cost data for the year in which the order is placed. A Contractor Efficiency Factor will be set on the base contract and will be applied to the price for the total labor and RS Means materials costs for the final price paid to the contractor for each approved Service Call. No negotiations will take place and RS Means based material quantities shall be in whole numbers. Note: The RS Means defined co-efficients and factors will be applied, as applicable, when calculating RS Means costs. The OOs will determine the RS

Means line item(s) and the quantities required, apply any applicable RS Means co-efficients to the associated cost, apply the Contractors Efficiency Factor from the contract to the total cost for labor and materials, and issue the order for materials based on this process only. Therefore, all materials ordered under this contract are considered to be pre-priced as all materials will be based on pre-established pricing set forth in RS Means.

These pre-priced orders, which are fully supported by RS Means, will be issued as "Service Calls”, which will be scoped and ordered by the OOs IAW AFARS 510l .602-2-92(b)(5). The OOs can order a necessary in-scope service call up to $150,000 after verifying that there is sufficient funding on the Task Order to fully fund the service call. OOs shall not order in excess of the total available funding currently on the task order.

The third type of TO will be issued for larger repairs that cannot be fully priced using RS Means and/or exceed $150,000, and for any work that is considered minor construction incidental to maintenance of facilities. These orders shall only be placed by a USACE Contracting Officer. These TO’s will be scoped by the 63d RD based on Contractor generated Rough-order Statements of Work and estimates. Subsequently, the USACE Contracting Officer (KO) will review and finalize the scope, request a formal proposal, negotiate when required, and award the TO.

COR: The Contracting Officer will appoint a COR for each task order. The COR is to provide surveillance in accordance with the Quality Assurance Surveillance Plan (QASP) to ensure timely performance. The COR will utilize the QASP to surveil the performance of the contractor. The COR shall be responsible for the coordination and monitoring of performance for each Task Order. This monitoring process will enable the Government to anticipate and identify possible performance issues and take a proactive approach in providing an expeditious solution. The COR will inspect and accept each service call in accordance with the approved service ticket, and preventative maintenance in accordance with governing requirements. The contractor will then provide all invoices IAW the PWS, Section J, Attachment 02, Invoicing Procedures.

The COR will review invoices for accuracy and completeness, sign, and send them to USACE for funds verification and payment.

Funding: The amount of funding placed on these task orders and made available for ordering officers is based on historical data of the type of work completed in a year in these facilities and is anticipated to fully fund 1 year of required service calls. There is no fiscal requirement for a minimum guarantee on each task order, as a minimum guarantee ($10,000) will apply to the base contract. While the amount of funding placed on this task order will be based on historical needs, the total funded amount will not be guaranteed to the contractor. The contractor will only be entitled to payment for orders (including service calls) placed and completed under this task order. As such, this funded amount may be increased or decreased based on mission requirements.

(End of provision)

ATTACHMENT 1 – CORPORATE EXPERIENCE DATA SHEET ATTACHMENT 2 -

PAST PERFORMANCE QUESTIONAIRE FORM

ATTACHMENT 2 – NAVFAC/USACE PAST PERFORMANCE QUESTIONNAIRE, FORM

PPQ-0 (9/30/11)

ATTACHMENT 1

CORPORATE EXPERIENCE DATA SHEET

FACTOR 1: CORPORATE EXPERIENCE.

Project Title:

Location:

Contract number:

Nature of involvement in this project, i.e. General Contractor, subcontractor, designer:

Procuring activity:

Procurement point of contact and telephone number:

Performance period (month/year start to month/year end or percent complete if performance is underway):

Address of project:

Address and telephone number of owner:

Indicate type of project (private sector, Government, planned unit development, etc.):

General description of project:

How this project to relevant to the requirements of this solicitation:

Total cost:

TERMINATED PROJECTS:

Attach a list of any projects within the last three years that have been terminated. Provide an explanation, as well as a Point of Contact (Name, organization, email, phone number) for each terminated project.

ATTACHMENT 2

NAVFAC/USACE PAST PERFORMANCE QUESTIONNAIRE (Form PPQ-0)

CONTRACT INFORMATION (Contractor to complete Blocks 1-4)

1. Contractor Information Firm Name: CAGE Code:

Address: DUNs Number:

Phone Number:

Email Address:

Point of Contact: Contact Phone Number:

2. Work Performed as: Prime Contractor Sub Contractor Joint Venture Other (Explain) Percent of project work performed:

If subcontractor, who was the prime (Name/Phone #):

3. Contract Information Contract Number:

Delivery/Task Order Number (if applicable):

Contract Type: Firm Fixed Price Cost Reimbursement Other (Please specify):

Contract Title:

Contract Location:

Award Date (mm/dd/yy):

Contract Completion Date (mm/dd/yy):

Actual Completion Date (mm/dd/yy):

Explain Differences:

Original Contract Price (Award Amount):

Final Contract Price (to include all modifications, if applicable):

Explain Differences:

4. Project Description:

Complexity of Work High Med Routine How is this project relevant to project of submission? (Please provide details such as similar equipment, requirements, conditions, etc.)

CLIENT INFORMATION (Client to complete Blocks 5-8)

5. Client Information Name:

Title:

Phone Number:

Email Address:

6. Describe the client’s role in the project:

7. Date Questionnaire was completed (mm/dd/yy):

8. Client’s Signature:

NOTE: NAVFAC/USACE REQUESTS THAT THE CLIENT COMPLETES THIS QUESTIONNAIRE AND SUBMITS DIRECTLY BACK TO THE OFFEROR. THE OFFEROR WILL SUBMIT THE COMPLETED QUESTIONNAIRE TO USACE WITH THEIR QUOTE, AND MAY DUPLICATE THIS QUESTIONNAIRE FOR FUTURE SUBMISSION ON USACE SOLICITATIONS. CLIENTS ARE HIGHLY ENCOURAGED TO SUBMIT QUESTIONNAIRES DIRECTLY TO THE OFFEROR. HOWEVER, QUESTIONNAIRES MAY BE SUBMITTED DIRECTLY TO USACE. PLEASE CONTACT THE OFFEROR FOR USACE POC INFORMATION. THE GOVERNMENT RESERVES THE RIGHT TO VERIFY ANY AND ALL

INFORMATION ON THIS FORM.

RATING DEFINITION NOTE

(E) Exceptional Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with few minor problems for which corrective actions taken by the contractor was highly effective.

An Exceptional rating is appropriate when the Contractor successfully performed multiple significant events that were of benefit to the Government/Owner. A singular benefit, however, could be of such magnitude that it alone constitutes an Exceptional rating. Also, there should have been NO Significant weaknesses identified.

(VG) Very Good Performance meets contractual requirements and exceeds some to the Government’s/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

A Very Good rating is appropriate when the Contractor successfully performed a significant event that was a benefit to the Government/Owner. There should have been no significant weaknesses identified.

(S) Satisfactory Performance meets minimum contractual requirements. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

A Satisfactory rating is appropriate when there were only minor problems, or major problems that the contractor recovered from without impact to the contract. There should have been NO significant weaknesses identified. Per DOD policy, a fundamental principle of assigning ratings is that contractors will not be assessed a rating lower than Satisfactory solely for not performing beyond the requirements of the contract.

(M) Marginal Performance does not meet some contractual requirements. The contractual performance of the element or sub-element being assessed reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor's proposed actions appear only marginally effective or were not fully implemented.

A Marginal is appropriate when a significant event occurred that the contractor had trouble overcoming which impacted the Government/Owner.

(U) Unsatisfactory Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub-element contains serious problem(s) for which the contractor's corrective actions appear or were ineffective.

An Unsatisfactory rating is appropriate when multiple significant events occurred that the contractor had trouble overcoming and which impacted the Government/Owner. A singular problem, however, could be of such serious magnitude that it alone Constitutes an unsatisfactory rating.

(N) Not Applicable

No information or did not apply to your contract

Rating will be neither positive nor negative.

ADJECTIVE RATINGS AND DEFINITIONS TO BE USED TO BEST REFLECT

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE

TO BE COMPLETED BY CLIENT

PLEASE CIRCLE THE ADJECTIVE RATING WHICH BEST REFLECTS

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE.

1. QUALITY:

a) Quality of technical data/report preparation efforts E VG S M U N

b) Ability to meet quality standards specified for technical performance E VG S M U N

c) Timeliness/effectiveness of contract problem resolution without extensive customer guidance

E VG S M U N

d) Adequacy/effectiveness of quality control program and adherence to contract quality assurance requirements (without adverse effect on performance)

E

VG

S

M

U

N

2. SCHEDULE/TIMELINESS OF PERFORMANCE:

a) Compliance with contract delivery/completion schedules including any significant intermediate milestones. (If liquidated damages were assessed or the schedule was not met, please address below)

b) Rate the contractor’s use of available resources to accomplish tasks identified in the contract

E VG S M U N

3. CUSTOMER SATISFACTION:

a) To what extent were the end users satisfied with the project? E VG S M U N

b) Contractor was reasonable and cooperative in dealing with your staff (including the ability to successfully resolve disagreements/disputes;

responsiveness to administrative reports, businesslike and communication)

c) To what extent was the contractor cooperative, businesslike, and concerned with the interests of the customer?

E VG S M U N

d) Overall customer satisfaction E VG S M U N

4. MANAGEMENT/ PERSONNEL/LABOR

a) Effectiveness of on-site management, including management of subcontractors, suppliers, materials, and/or labor force?

E VG S M U N

b) Ability to hire, apply, and retain a qualified workforce to this effort E VG S M U N

c) Government Property Control E VG S M U N

d) Knowledge/expertise demonstrated by contractor personnel E VG S M U N

e) Utilization of Small Business concerns E VG S M U N

f) Ability to simultaneously manage multiple projects with multiple disciplines E VG S M U N

g) Ability to assimilate and incorporate changes in requirements and/or priority, including planning, execution and response to Government changes

E VG S M U N

h) Effectiveness of overall management (including ability to effectively lead, manage and control the program)

E VG S M U N

5. COST/FINANCIAL MANAGEMENT

a) Ability to meet the terms and conditions within the contractually agreed price(s)?

E VG S M U N

b) Contractor proposed innovative alternative methods/processes that reduced cost, improved maintainability or other factors that benefited the client

E VG S M U N

c) If this is/was a Government cost type contract, please rate the Contractor’s timeliness and accuracy in submitting monthly invoices with appropriate back-up documentation, monthly status reports/budget variance reports, compliance with established budgets and avoidance of significant and/or unexplained variances (under runs or overruns)

d) Is the Contractor’s accounting system adequate for management and tracking of costs? If no, please explain in Remarks section.

Yes

No

e) If this is/was a Government contract, has/was this contract been partially or completely terminated for default or convenience or are there any pending terminations? Indicate if show cause or cure notices were issued, or any default action in comment section below.

f) Have there been any indications that the contractor has had any financial problems? If yes, please explain below.

6. SAFETY/SECURITY

a) To what extent was the contractor able to maintain an environment of safety, adhere to its approved safety plan, and respond to safety issues?

(Includes: following the users rules, regulations, and requirements regarding housekeeping, safety, correction of noted deficiencies, etc.)

b) Contractor complied with all security requirements for the project and personnel security requirements.

E VG S M U N

7. GENERAL

a) Ability to successfully respond to emergency and/or surge situations (including notifying COR, PM or Contracting Officer in a timely manner regarding urgent contractual issues).

b) Compliance with contractual terms/provisions (explain if specific issues) E VG S M U N

c) Would you hire or work with this firm again? (If no, please explain below) Yes No

d) In summary, provide an overall rating for the work performed by this contractor.

E VG S M U N

Please provide responses to the questions above (if applicable) and/or additional remarks.

Furthermore, please provide a brief narrative addressing specific strengths, weaknesses, deficiencies, or other comments assist our office in evaluating performance risk.

**ALL CLIN PRICING SHALL BE PROVIDED IN THE ELINS**

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE

Base Period Service Calls FFP

FFP

Base Period Service Calls Firm Fixed Price

0001AA Months

Base Period DES Service Calls

FFP

Base Period - DES Service Calls Firm Fixed-Price FOB: Destination

NET AMT

0001AB Months

Base Period DOL Service Calls

FFP

Base Period - DOL Service Calls Firm Fixed-Price

0001AC Months

Base Period DPW Service Calls

FFP

Base Period - DPW Service Calls Firm Fixed-Price

RESERVED

0003 Months

Base Period Facilities Maint. Services FFP

FFP

Base Period Facilities Maintenance Services Firm Fixed-Price

Base Period Facilities Maint, OPTIONAL

FFP

Base Period Facilities Maintenance Services Firm Fixed-Price, OPTIONAL

0004AA Months

CA207 Base Period Fac Maint, OPTIONAL

FFP

CA207 Base Period Facilities Maintenance Services FFP, OPTIONAL

0005 Job

Base Period Facilities Maintenance - IDIQ

FFP

Base Period Facilities Maintenance – IDIQ

0006 Months

Base Period Environmental Services FFP

FFP

Base Period – Environmental Services Firm Fixed-Price

0007 Months

Base Period Environmental Svcs, OPTIONAL

FFP

Base Period – Environmental Services Firm-Fixed Price, OPTIONAL

0008 Job

Base Period Environmental Svcs IDIQ

FFP

Base Period – Environmental Services IDIQ

0009 Job

Base Period - Contractor Manpower Reporting

FFP

Base Period - Contractor Manpower Reporting

0010 Job

Base Period – Select Submittals

FFP

Base Period – Select Submittals

0011 Job

Base Period Transition Support

FFP

Base Period – Transition Support (Phase-In)

First Option Period Service Calls

First Option Period Service Calls Firm Fixed Price

1001AA Months

First Option DES Service Calls

FFP

First Option - DES Service Calls Firm Fixed-Price

1001AB Months

First Option DOL Service Calls

FFP

First Option - DOL Service Calls Firm Fixed-Price

1001AC Months

First Option DPW Service Calls

FFP

First Option - DPW Service Calls Firm Fixed-Price

RESERVED

1003 Months

First Option Period Facilities Maint Services

FFP

First Option Period Facilities Maintenance Services Firm Fixed-Price

1004 Months

First Option Facilities Maint, OPTIONAL

FFP

First Option Period Facilities Maintenance Services Firm Fixed-Price, OPTIONAL

1004AA Months

CA207 First Option Fac Maint Svc OPT

FFP

CA207 First Option Period Facilities Maintenance Services FFP, OPTIONAL

1005 Job

First Option Facilities Maint - IDIQ

FFP

First Option Period Facilities Maintenance – IDIQ

1006 Months

First Option - Environmental Services

FFP

First Option Period - Environmental Services Firm Fixed-Price

1007 Months

First Option Environmental Svcs, OPTIONAL

FFP

First Option Period - Environmental Services Firm Fixed-Price, OPTIONAL

1008 Job

First Option - Environmental Svc - IDIQ

FFP

First Option Period - Environmental Svc - IDIQ

1009 Job

First Option-Contractor Manpower Report

FFP

First Option Period - Contractor Manpower Reporting

1010 Job

First Option - Select Submittals

FFP

First Option Period – Select Submittals – Firm Fixed-Price

1011 Job

First Option - Transition Support

FFP

First Option Period - Transition Support (Phase-In/Phase Out)

Second Option Period Service Calls

Second Option Period - Service Calls Firm Fixed Price

2001AA Months

Second Option DES Service Calls

FFP

Second Option Period - DES Service Calls Firm Fixed-Price

2001AB Months

Second Option DOL Service Calls

FFP

Second Option Period - DOL Service Calls Firm Fixed-Price

2001AC Months

Second Option DPW Service Calls

FFP

Second Option Period - DPW Service Calls Firm Fixed-Price

RESERVED

2003 Months

Second Option-Facilities Maint Services

FFP

Second Option Period Facilities Maintenance Services Firm Fixed-Price

Second Option Facilities Maint, OPTIONAL

FFP

Second Option Period Facilities Maintenance Services Firm Fixed-Price, OPTIONAL

2004AA Months

CA207 Second Option Fac Maint Svc OPT

FFP

CA207 Second Option Period Facilities Maintenance Services FFP, OPTIONAL

2005 Job

Second Option - Facilities Maint – IDIQ

FFP

Second Option Period Facilities Maintenance – IDIQ

2006 Months

Second Option - Environmental Services

FFP

Second Option Period - Environmental Services Firm Fixed-Price

2007 Months

Second Option Environmental Svcs, OPTIONAL

FFP

Second Option Period - Environmental Services Firm Fixed-Price, OPTIONAL

2008 Job

Second Option - Environmental Svc - IDIQ

FFP

Second Option Period - Environmental Services - IDIQ

2009 Job

Second Option-Contractor Manpower Report

FFP

Second Option Period - Contractor Manpower Reporting

2010 Job

Second Option - Select Submittals

FFP

Second Option Period – Select Submittals

2011 Job

Second Option - Transition Support

FFP

Second Option Period - Transition Support (Phase-In/Phase Out)

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 N/A N/A N/A N/A

0001AA POP 15-NOV-2021 TO

14-NOV-2022

N/A MEDICAL SUPPORT BRANCH

SCOTT R. JONES

P.O. BOX 867 700 WEST CAPITAL

LITTLE ROCK AR 72203

501…