10_Attach_J_Installation_Reqs.pdf

Revised: FY19

ATTACHMENT J – INSTALLATION REQUIREMENTS

1. BACKGROUND

All investigation and construction activities shall be planned and conducted in compliance with the installation and facility requirements outlined in the following. In the event that the Contractor is informed of additional or revised guidance or requirements by the COR, installation or facility manager, the Contractor shall comply fully.

INSTRUCTIONS – AE-1 or USACE PROJECT MANAGER (all projects): The local installation and Geographic Corps field office should be consulted on the following guidance/requirements and make edits, deletions and additions as necessary to accommodate their local requirements. The DIV 01 Customer Input Template (Attachment F) provides much of the information required below. <delete instructions after modification>

2. INSTALLATION COORDINATION

1. Hours of Operation: For most projects the work shall be done while the building is occupied. The Government reserves the right to change hours of operation or restrict Contractor access.

Government agencies will not be available during scheduled holidays, possibly during inclement weather (Contractor to verify), weekends, after duty hours, or Installation “down days”.

Scheduled holidays include: New Year’s Day; Dr. Martin Luther King, Jr. Birthday; President’s Day; Memorial Day; Independence Day; Labor Day; Columbus Day; Veteran’s Day;

Thanksgiving Day; Christmas Day (all subject to change via Congressional directive).

2. Security: The Contractor shall observe and comply with all security provisions in effect at the Installation and MTF and any other Government facility visited in performance of this PWS. The Contractor shall be responsible for all work permits and clearances. The Contractor shall notify the appropriate Servicing Security Activity (SSA) prior to mobilization. The Contractor will be provided the addresses of the appropriate SSAs. The SSA will advise the Contractor concerning any required permits and clearances. For the duration of the task order contract, access to the Installation may be delayed between 30 minutes to an hour or more due to security precautions, including the checking of vehicle occupants' IDs, vehicle manifests, routine exercises and the searching of all vehicles. No adjustment in time or costs will be made for such routine delays and events. Any general or specific threat to the safety of those working or living at the installation could result in longer waiting times at access points. In the event of an extraordinary event which blocks Contractor worker access for an extended period – a request for equitable adjustment may be submitted to the Contracting Officer for consideration.

3. Pass and Identification Items: The following are requirements for Contractor employees entering the Installation. The Contractor shall follow all installation Pass and ID procedures. The Contractor shall be responsible for furnishing to each employee, and for requiring each employee engaged on the work to display identification as approved and directed by the Contracting Officer.

Please note these are typical requirements but may differ by Installation. Any differences shall be outlined within the task order:

a. One form of picture ID

b. A memo from the construction company on their letterhead stating the reason for entry, contract number, and the location at the Installation where the jobsite is located.

c. All delivery trucks must have a bill of lading and delivery truck drivers must have a picture ID.

d. Employee Identification Badges: Contractor personnel shall wear visible Contractor-furnished employee identification badges while physically on the Installation. Each badge shall include, as a minimum, the company name, employee name, photograph, Contract Title, Contract Number, and the expiration date of the badge.

When required, the Contractor shall obtain and provide fingerprints of persons employed on the project. The Contractor shall maintain a current listing of employees and ensure the pass and identification items required for contract performance are obtained for employees and non-government owned vehicles. The installation security office will furnish installation identification badges and/or car decals for each Contractor employee upon presentation of evidence of assignment. Other access badges, such as computer facilities access badges, computer access ID numbers and passwords, will be furnished by the Government as necessary to complete task requirements. Contractor personnel will be required to in-process on beginning of work and out-process on completion of work or termination of employment. At the completion of the project all Government issued identification shall be turned in, in accordance with Installation Access requirements.

4. Retrieving Identification Media: The Contractor shall retrieve all identification media, including vehicle passes from employees who depart for any reason before the contract expires; e.g.

terminated for cause, retirement, etc.

5. Traffic Laws: The Contractor and its employees shall comply with Installation traffic regulations.

6. Storage and Parking: Contractor storage and parking may be at the job site in an area designated by the using agency’s facility manager. If available, specifics of storage and parking will be included in the task order scope of work.

7. Street Closings: Unless otherwise stated in the task order, the Contractor shall coordinate all requests for street closings with the PDT within the timelines outlined in Table 1: Submission and Review Periods.

8. Physical Security: The Contractor shall be responsible for safeguarding all Government property and controlled forms provided for Contractor use. At the end of each work period, all Government facilities, equipment, and materials shall be secured.

9.. Public Affairs Events: The Contractor shall not publicly disclose any data generated or reviewed under this contract. The Contractor shall refer all requests for information concerning the project or site conditions to the Contracting Officer for comment.

3. UTILITY SERVICES & COORDINATION

1. Government Furnished services: The Government will provide the following services:

a. Utilities: The Government will typically furnish electricity, water, sewage, heating and air conditioning for renovation projects only. Some installations have privatized utilities and temporary facilities may have to be separately metered and billed to the Contractor which if necessary, will be addressed in Attachment A – Project Objectives.

b. Fire Protection: The Government will inspect fire prevention and protection measures and maintenance of fire extinguishers and systems. Fire Department telephone extension will be provided to the Contractor for emergency/routine calls.

c. Emergency Medical Services: If Government emergency medical transportation is utilized, or treatment rendered, cost will be on a reimbursement basis.

d. Administrative Space: If available, space may be provided at the discretion of the Medical Treatment Facility for all or some of the Contractor’s required full-time on-site key personnel to work. All electronic equipment to support his/her job shall be provided by the Contractor unless otherwise agreed by the MTF.

2. Utility Outages: All utility outages shall be coordinated through the COR with the using agency’s facility manager, regardless of whether or not the building, or section of the building, is occupied.

Any work that will cause an outage of any type to any section of the facility require notice within the timelines outlined in Table 1: Submission and Review Periods and must be coordinated with the using agency’s facility manager. Under emergency conditions, immediate restoration of power utilities may be required. Refer to Attachment J – Installation Requirements for any installation specific restrictions or requirements.

3. Utility Services: Unless otherwise specified in the task order water, gas, and electricity are available from Government-owned and operated systems and will be furnished without charge to the Contractor on renovation projects. Telephone service is not available from Government-owned and operated systems. If utilities at a task order location are available from a city owned location, or owned and operated systems by a third party; then arrangements, connections, and use and payment shall be made with the city or utility provider. The Contracting Officer shall be kept informed, in writing, with all arrangements. FAR 52.236.14 applies if the Government will furnish utilities without charge to the Contractor. New construction and addition projects shall be metered and utilities paid for by the Contractor.

4 Disruption of Existing Services: The following conditions apply:

a. Disruption of utility service is not permitted outside of the construction work area without prior approval of the Facility Manager.

b. Work shall be planned so as to minimize shutdown time of any service or operations.

c. Request approval of a utility or equipment shutdown in writing to COR. The Contractor shall notify the Government within the timeframes outlined in the “Submission and Review/Response Periods Table”, under the “Schedule” section of this PWS. Provide COR an estimate of duration of shutdown and how facility is going to be affected.

d. Coordinate and submit request for disruption of existing services with COR.

e. Coordinate with COR and MTG/MTF's building engineering staff in advance of any shut down.

f. Begin work only after engineering staff is fully informed and has agreed to schedule of shut offs.

g. Do not cut into existing services without first verifying with COR that service has been correctly identified and shut off.

h. Operation of existing valves, switches, etc., to affect service shutdown shall be completed by

Government, unless arranged otherwise.

i. Limit duration of each such disruption of service to maximum of 4 hours or as approved by

COR.

j. Fabricate and install interconnecting portions of these systems prior to shut down for final connections.

k. Maintain utilities or other service, indicated to be abandoned, in service or provide alternate means of service until new facilities are provided, tested, and put in operation.

l. Maintain fire protection and fire alarm systems at all times within existing facilities.

m. Review all existing conditions, drawings and other documents for proper coordination between new and existing construction.

n. Active utilities whose locations are unknown to Government are suspected to exist. Contractor shall be cautious of their existence. If they are encountered, immediately report to COR for direction.

o. Damages to existing structures, utilities and other items that are caused by Contractor’s operations shall be repaired or replaced to their original conditions.

4. PROTECTION OF GOVERNMENT FACILITIES AND PROPERTY

1. Continued Occupancy: For renovation and addition projects, work is required to be performed within the existing building. The Contractor will have access to areas in which this work occurs.

For many projects the user will continue to occupy the existing building during the life of this Task Order. The Contractor shall provide all interim life safety, infection control and environment of care measures. Schedule all work at such time and in such a manner to minimize interference and inconvenience to public, staff and MTF operations. The Contractor should be prepared to conduct work before and/or after normal business hours for tasks that create excessive noise with no cost adjustment and/or premium provided by the Government for work conducted during off duty hours. The Contractor must obtain authorization of COR as approved by the user before starting any work within any existing area of building. The area immediately surrounding all areas of Work shall be protected from danger of materials being dropped or dislodged. Work shall be carried out in a manner that will not impose avoidable hardship, danger, or inconvenience to public or staff.

Prior to commencement of work, Contractor and COR shall jointly survey construction site and surrounding areas, making permanent record of such existing damage as cracks, malfunctioning utility equipment and fixtures, or other similar damage. This record shall serve as a basis for determination of subsequent damage to these structures and adjacent areas due to Contractor's operations. Any damage of any nature to these structures and adjacent areas not noted in original survey but subsequently noted shall be reported immediately to COR.

2. Use of site: The following conditions apply:

a. Limit use and operation at site to "Limits of Construction", indicated and required to perform

Work. Portions of site beyond area of required Work shall not be disturbed without written approval of COR.

b. Obtain written approval from COR in advance when scheduling Work outside limits of construction. The Contractor shall notify the Government within the timeframes outlined in Table 1: Submission and Review Periods. Provide COR an estimate of time needed to perform Work outside limits of construction.

c. Cutting, capping, and reconnecting utility systems outside limits of construction shall be performed by Contractor, unless otherwise noted.

d. Conform to all laws, ordinances, permits and regulations affecting Work on site.

e. Existing roads, streets, drives, parking lots, entrances and required fire exit ways shall be kept clear and available at all times for their intended use. Do not use these areas for parking, staging or storage without COR's written approval. Coordinate with COR, and provide alternate routes for public and COR access if normal routes are affected.

f. Do not unreasonably encumber site with equipment, materials or vehicles.

g. Return all conditions on or around the site and adjacent property to the condition it existed prior to Task Order execution.

h. Construction personnel shall not at any time park in any MTF/MTF's parking lot; on

Government's property without Government's consent, and shall not park on adjacent residential streets.

3. Use of facilities: The following conditions apply:

a. Limit use and operation within existing facilities to areas indicated for construction Work and as required to perform Work. Other areas within facility shall not be disturbed or disrupted.

b. Perform Work so as not to interfere or inconvenience public, staff and MTF/MTF's operation.

c. Maintain and keep clear all required fire exit ways throughout facility within and in vicinity of construction areas. Coordinate alternate temporary egress routes with COR and local fire authority.

d. Do not load structure with weights that will endanger structure.

e. Smoking is prohibited within MTF facilities and on MTF site.

f. Audio devices and radios are prohibited. The Facility manager prior to use shall approve two-way radios needed for Contractor’s operations. Use of two-way radios within occupied facilities shall be limited, so not to disrupt occupants.

g. Use of toilet facilities, washrooms, and telephones within existing facility or occupied areas is not allowed without COR's consent.

h. Elevators in existing facility or within occupied areas of addition may not be used by construction personnel without COR's consent.

i. Protect and maintain elevator’s entire system during temporary use and repair or replace any damaged components of system.

j. Clean all finishes.

k. Cafeteria and dining areas may not be used by construction personnel without COR's consent.

l. T-shirts or other clothing with derogatory depictions, language, and/or slogans regarding alcohol, drugs, race or sexual in nature, shall not be worn on premises.

m. Coordinate construction operations to assure that operations are carried out with consideration given to conservation of energy, water, and materials.

p. Maintain existing building in a weather-tight condition throughout construction period. Repair damage and leaks caused by construction operations. Take all precautions necessary to protect building and its occupants during construction period.

q. Make every effort to keep noise to a minimum in construction operation. Use of jackhammers will not be permitted to be used within the existing building without COR's consent.

r. Derogatory language regarding race, sexual or religious in nature, shall not be used on premises.

s. Work in major corridors will be performed in Joint Occupancy

s. Develop and enforce storage, housekeeping, and debris removal practices that reduce the flammable and combustible fire load of the building to the lowest level necessary for daily operations. Storage of flammable and hazardous materials shall be maintained in approved fire and hazardous materials storage lockers. A list of all flammable and hazardous materials with Material Safety Data Sheets (MSDS) will be maintained in the Contractor’s office and available for inspection by Installation environmental and fire department personnel.

t. A minimum of two fire drills per shift per quarter is required during the construction project.

The Government in coordination with the Fire Department will conduct these. The Contractor shall participate fully in these fire drills.

u. Comply with all facility-mandated requirements

4. Special Conditions: The Contractor shall complete the work with the least possible inconvenience and interference to the Government. The Contractor shall take all possible precautions to prevent damage to Government property. All damaged areas shall be repaired at no additional cost to the Government as directed by the Contracting Officer. The job site shall be maintained to provide a reasonably clean and uncluttered appearance at all times. Copies of all drawings or prints, if made by the Contractor, shall be provided to the using agency after coordination with the Contracting Officer. Locations where samples were taken shall be clearly marked on the drawings. The Contractor shall comply with all Installation fire, safety and confined spaced regulations while completing their work.

5. Permits: The Contractor shall identify and obtain all permits from Federal, State, local or installation agencies.

5. SAFETY AND INFECTION CONTROL MEASURES

1. Safety & Accident Reports: All work shall be accomplished in accordance with EM-385-1-1, latest edition. Report to the COR all injuries the same day they occur, and report any potentially lost time injuries immediately.

2. Interim Infection Control Measures: (IICM) are intended to provide an appropriate level of safety when there are conditions that increase the risk of nosocomial infections. Nosocomial infections of immune-suppressed patients, staff and visitors may be caused through inhalation of airborne contaminates. Construction, renovation and repair activities may generate suspended fungal spores from dust, debris and earthwork excavation dust. Air currents to remote locations within a facility can carry fungal spores. Control of air borne contaminates in smoke, construction dust, debris and excavation dust as required by this Section, is imperative. The Contractor shall comply with the following requirements:

a. An Infection Control Risk Assessment (ICRA) shall be performed prior to the start of any construction, renovation or repair activity. The ICRA will determine what preventive control measures are required.

b. Government may provide baseline particle counts and conduct periodic air sampling of Protection Areas during construction to monitor effectiveness of IICM.

c. The Contractor is responsible for administering the IICM and ICRA required by this Section.

d. Comply with applicable codes and referenced IICM, and use installation procedures and methods that satisfy applicable code requirements and procedures.

e. Protect indoor air, absorbent materials, and mechanical systems from contamination in accordance with ASHRAE-62, Chapter 7.

f. Verify the maintenance of negative air pressure in Containment Area relative to Protection

Areas on a continuous basis by use of differential pressure monitors,

h. Failure to maintain IICM can result in the following:

1) Contracting Officer may issue written warning or Non-conformance Notice.

2) Contractor shall correct non-conformance immediately.

3) If situation is not corrected within eight (8) hours of receipt of warning or Non-conformance Notice, Contracting Officer will have cause to stop Work as provided in Task Order Documents.

4) Failure of Contractor to correct deficiencies may result in corrective action taken by Contracting Officer. All cost associated with Owner correction of Contactor deficiencies will be deducted from the Task Order Amount.

i. Comply with all Installation-mandated requirements

Definitions:

a. Protection Areas: Interior occupied areas within facilities that are adjacent to Containment

Area, either occupied or used for passage, as well as areas connected to construction area by mechanical system air intake, exhaust and ductwork.

b. Infection Control Risk Assessment (ICRA): An assessment of health risks related to construction, renovation or repair activities to determine which Interim Infection Control Measures need to be implemented.

c. Airborne Containment Areas: Includes areas of renovation construction within or additions to occupied facilities, adjacent staging and storage areas, and passage areas for contractors, supplies and waste; including ceiling spaces above and adjacent to construction.

d. Contaminant producing activities include, but are not limited to:

1) Demolition and removal of walls, floors, ceilings, and other finish materials.

2) Demolition of plumbing, mechanical and electrical systems and equipment.

3) Finish operations such as sanding, painting, and application of special surface coatings.

4) All other construction activity that may generate dust, smoke or fumes.

5) Site Work operations adjacent to occupied facilities.

Interim Measures: The Contractor shall implement “Interim Life Safety Measures” (ILSM) to protect the safety of patients, visitors, and staff. They shall also implement “Interim Infection Control Measures (IICM) as identified in the previous section and additional measures identified by the Joint Commission such as Life/Fire and Safety/Security, Environment of Care, Emergency Management, etc.

APPENDICES